Northumbrian Water Grounds Maintenance Tender

Northumbrian Water Grounds Maintenance Tender

6 Lots. 1) Northumberland and Tyneside (Excluding Kielder), 2) Central Area.

United Kingdom-Durham: Grounds maintenance services

2020/S 188-455168

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Northumbrian Water Ltd
National registration number: 02366703
Postal address: Boldon House, Wheatlands Way, Pity Me
Town: Durham
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DH1 5FA
Country: United Kingdom
Contact person: Andrea Rowell
E-mail: andrea.rowell@nwl.co.uk
Telephone: +44 1913016312
Internet address(es):Main address: www.nwl.co.uk

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.Ariba.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.Ariba.com

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NW2326 Grounds Maintenance

 

Reference number: NW2326

II.1.2)Main CPV code

77314000 Grounds maintenance services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

The requirement is to provide grounds maintenance services to Northumbrian Water Ltd. This will include both the Northumbrian Water and Essex and Suffolk Water operating areas. The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed. The requirement will be split into lots and contractors will be able to bid for any or all the lots. There will be six lots in total and in the Northumbrian Water Ltd operating area the work will be split into the following:

1) Northumberland and Tyneside (Excluding Kielder),

2) Central Area,

3) Tees Area,

4) Kielder,

5) Essex,

6) Suffolk.

More detail about each area will be given in the pre-qualification documents.

 

II.1.5)Estimated total value

Value excluding VAT: 4 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1-4 and Lots 5-6.

 

II.2)Description

II.2.1)Title:

Northumberland and Tyneside (Excluding Kielder)

 

Lot No: 1

II.2.2)Additional CPV code(s)

77314100 Grassing services
77312100 Weed-killing services
77341000 Tree pruning
77342000 Hedge trimming

II.2.3)Place of performance

NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

Multiple NWL Sites in the Northumberland and Tyneside Area.

 

II.2.4)Description of the procurement:

The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 850 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2021
End: 31/01/2026
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect.

 

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Northumbrian — Central Region

 

Lot No: 2

II.2.2)Additional CPV code(s)

77314100 Grassing services
77312100 Weed-killing services
77341000 Tree pruning
77342000 Hedge trimming

II.2.3)Place of performance

NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

All NWL sites around the Central (Durham) Area.

 

II.2.4)Description of the procurement:

The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2021
End: 31/01/2026
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect.

 

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Northumbrian — Tees

 

Lot No: 3

II.2.2)Additional CPV code(s)

77314100 Grassing services
77312100 Weed-killing services
77341000 Tree pruning
77342000 Hedge trimming

II.2.3)Place of performance

NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

All NWL sites around the Teesside Area.

 

II.2.4)Description of the procurement:

 

The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is NOT guaranteed.

The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2021
End: 31/01/2026
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.

 

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Northumbrian — Kielder

 

Lot No: 4

II.2.2)Additional CPV code(s)

77314100 Grassing services
77312100 Weed-killing services
77341000 Tree pruning
77342000 Hedge trimming

II.2.3)Place of performance

NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

Kielder Waterside Park.

 

II.2.4)Description of the procurement:

The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2021
End: 31/01/2026
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.

 

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Northumbrian — Essex

 

Lot No: 5

II.2.2)Additional CPV code(s)

77314100 Grassing services
77312100 Weed-killing services
77341000 Tree pruning
77342000 Hedge trimming

II.2.3)Place of performance

NUTS code: UKH3 Essex
NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

All NWG Essex Sites.

 

II.2.4)Description of the procurement:

The services will include grass cutting, hedge trimming, weeding and other adhoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 550 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2021
End: 31/01/2026
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The Contracting Entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.

 

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

NWG Suffolk

 

Lot No: 6

II.2.2)Additional CPV code(s)

77314100 Grassing services
77312100 Weed-killing services
77341000 Tree pruning
77342000 Hedge trimming

II.2.3)Place of performance

NUTS code: UKH14 Suffolk
NUTS code: UKC NORTH EAST (ENGLAND)
Main site or place of performance:

All NWG Suffolk Sites.

 

II.2.4)Description of the procurement:

The services will include grass cutting, hedge trimming, weeding and other adhoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2021
End: 31/01/2026
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.

 

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers who have the experience and have their own grass cutting equipment to carry out a wide variety of ground maintenance works. The ability to work safely following strict health and safety policies on NWG sites.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Only suppliers who have the manpower and relevant machinery and experience to carry out the works should respond to this request. NWG follow strict health and safety policies and procedures which will need to be adhered to.

 

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Performance bonds or parent company guarantees may be required but this will be detailed within the PQQ.

 

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be advised if invited to tender.

 

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Applicants must be able to offer a joint and several liability agreement under English Law with designated lead entity.

 

III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

This will be set out in the pre-qualification questionnaire.

 

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/10/2020
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 27/10/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/01/2021
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water eSourcing Spend Management portal called ‘Ariba.’

Expressions of interest must be sent to the email address andrea.rowell@nwl.co.uk before the deadline date of 16 October 2020. Once expression of interest has been received containing the details below, applicants will be given access to the Ariba portal within 48 hours from request (where possible). This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed pre-qualification questionnaire (PQQ) is 27 October 2020 at 16.00.

When sending expression of interest, applicants must provide the following information:

1) full company name;

2) main contact details of the person who will be given access to the Ariba portal — name, job title, email address and telephone number.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: TBC
Town: TBC
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/09/2020