Norwich County Council Face to Face Tuition and Online Tutoring Framework

Norfolk County Council wishes to seek new applicants to an open Framework Agreement with a range of providers to deliver 1:1 personal tuition and on-line tutorial services to children and young people.

United Kingdom-Norwich: Education and training services

2019/S 107-261285

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Norfolk County Council
Floor 3, County Hall, Martineau Lane
Norwich
NR1 2DH
United Kingdom
Contact person: Claire Dawson
E-mail: sourcingteam@norfolk.gov.uk
NUTS code: UKH15

Internet address(es):Main address: www.norfolk.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/norfolkcc/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/norfolkcc/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Open Framework Agreement for Tutors to Children and Young People

Reference number: NCCT41609.OPEN

II.1.2)Main CPV code

80000000

II.1.3)Type of contract

Services

II.1.4)Short description:

This is a light touch regime Framework Agreement being let under Regulations 74 to 77 of the Public Contract Regulations 2015 (as amended), under which the Council has flexibility regarding the process or procedure to be used when purchasing certain services, which includes these services. In this instance, the Council is extending a Framework Agreement with multiple suppliers that sets out the terms and conditions for buying specific services. The Framework Agreement differs from those let under the non-light touch regime in that the Council, exercising its flexibility, is keeping the Framework open for new applicants. It is the Council’s intention that new providers will be able to apply to join the Framework on an open basis.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Face to Face Tutition

Lot No: 1

II.2.2)Additional CPV code(s)

80000000

80100000

80200000

80300000

80210000

80212000

II.2.3)Place of performance

NUTS code: UKH16

NUTS code: UKH17

NUTS code: UKH15

NUTS code: UKH1

II.2.4)Description of the procurement:

The aim of the framework and this lot is to assist us in meeting our duties as outlined below:

— Section 19 Education Act 1996: to deliver full time education to pupils of statutory school age who due to exclusion, illness or other reason may not receive full time education,

— Section 61 Children and Families Act: a local authority may arrange for any special educational provision it has decided is necessary for a child or young person for whom it is responsible to be made otherwise than in a school or post 16 institution,

— to secure sufficient suitable education and training provision and enable the participation in education and training of 16-18 years old (up to 25 for those with EHC plans).

Such children may have a range of barriers to learning, have special educational needs and/or be looked after.

It is expected delivery will be mostly within Norfolk, although there may be a need in other local authority areas. On occasion there will be a requirement to support students already in school either where there might be risk of exclusion or where they need additional tutoring to support learning where there may have been gaps in their education or where they are awaiting a school place having moved placement.

Up to 40 suppliers may be appointed to lot 1 but in the event that coverage across Norfolk under lot 1 is not sufficient, or insufficient specialist tutors are available, the Council reserves the right to increase the number of suppliers that can be appointed to this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

This is a light touch regime Framework Agreement let under Regulations 74 to 77 of the Public Contract Regulations 2015 (as amended). The Council commenced the framework from 1.6.2019 and will keep the Framework Agreement open during its term to new applicants, reserving the right to extend the framework for another 60 months on the same basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The majority of the contracts are expected to be for up to 1 academic term, in exceptional circumstances and to ensure continuity of delivery, contracts awarded under the framework may have a maximum total duration of up to 2 years.

II.2)Description

II.2.1)Title:

Online Tutoring

Lot No: 2

II.2.2)Additional CPV code(s)

80000000

80100000

80200000

80300000

80210000

80212000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The aim of the framework and this lot is to assist us in meeting our duties as outlined below:

— Section 19 Education Act 1996: to deliver full time education to pupils of statutory school age who due to exclusion, illness or other reason may not receive full time education,

— to secure sufficient suitable education and training provision and enable the participation in education and training of 16-18 years old (up to 25 for those with EHC plans).

Such children may have a range of barriers to learning, have special educational needs and/or be looked after.

Up to 40 suppliers may be appointed to lot 2 but in the event that insufficient specialist tutors are available the Council reserves the right to increase the number of suppliers that can be appointed to this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

This is a light touch regime Framework Agreement let under Regulations 74 to 77 of the Public Contract Regulations 2015 (as amended). The Council commenced the framework from 1.6.2019 and will keep the framework agreement open during its term to new applicants, reserving the right to extend the framework for another 60 months on the same basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 80

In the case of framework agreements, provide justification for any duration exceeding 4 years:

This is a Light Touch Regime Framework Agreement let under Regulations 74 to 77 of the Public Contract Regulations 2015 (as amended). The Council commenced the framework from 1 June 2019 and will keep the framework agreement open during its term to new applicants, reserving the right to extend the framework for another 60 months on the same basis.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 212-485431

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/05/2024

Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 31/05/2024

Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

In the event that coverage across Norfolk under lot 1 is not sufficient, or insufficient specialist tutors are available under either lot 1 or lot 2, the Council reserves the right to increase the number of suppliers that can be appointed to each lot stated at IV.1.3.

To express an interest, applicants must first be registered on the procurement system at:https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to view the project under the tenders section and express an interest. If you encounter any difficulties whilst using the system you can contact the support team by phoning +44 8442728810 or e-mailing: support@in-tend.co.uk.

Further details of the operation of the light touch regime Framework Agreement can be found in the contract documentation and tender documents.

VI.4)Procedures for review

VI.4.1)Review body

Norfolk County Council
Martineau Lane, Norwich
Norwich
NR1 2DH
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/06/2019