Notting Hill Housing Heat Metering and Billing Contract

Notting Hill Housing Heat Metering and Billing Contract

Notting Hill Housing (NHH) wishes to select a provider of heat metering and billing services for their forthcoming new residential developments.

United Kingdom-London: Billing system

2013/S 160-279654

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Notting Hill Home Ownership (Notting Hill Housing)
Bruce Kenrick House, 2 Killick Street
For the attention of: Kylie Bickford
N1 9FL London
UNITED KINGDOM
Telephone: +44 2070619259
E-mail: cora.marler@sweettgroup.com

Internet address(es):

General address of the contracting authority: http://www.nottinghillhousing.org.uk/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA16481

Further information can be obtained from: Notting Hill Home Ownership (Notting Hill Housing)
Bruce Kenrick House, 2 Killick Street
For the attention of: Kylie Bickford
N1 9FL London
UNITED KINGDOM
Telephone: +44 2070619259
E-mail: cora.marler@sweettgroup.com
Internet address: http://www.nottinghillhousing.org.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Notting Hill Home Ownership (Notting Hill Housing)
Bruce Kenrick House, 2 Killick Street
For the attention of: Kylie Bickford
N1 9FL London
UNITED KINGDOM
Telephone: +44 2070619259
E-mail: cora.marler@sweettgroup.com
Internet address: http://www.nottinghillhousing.org.uk/

Tenders or requests to participate must be sent to: Notting Hill Home Ownership (Notting Hill Housing)
Bruce Kenrick House, 2 Killick Street
For the attention of: Kylie Bickford
N1 9FL London
UNITED KINGDOM
Telephone: +44 2070619259
E-mail: cora.marler@sweettgroup.com
Internet address: http://www.nottinghillhousing.org.uk/

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Notting Hill Housing Heat Metering and Billing Contract
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: London
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Notting Hill Housing (NHH) wishes to select a provider of heat metering and billing services for their forthcoming new residential developments. Many of NHH new developments meet residents’ space heating and hot water needs through communal heating systems operated by NHH. It is necessary for NHH to collect payment from residents to cover the costs of their heat consumption, and NHH preference is for a heat metering and billing service provider to do this on their behalf. NHH currently has a number of sites in their development pipeline which will require heat metering and billing services.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=107562.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=107562.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

48444100, 38551000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

an estimated total contract value of 420,000 GBP. Please note that this is only an estimated maximum contract value based on NHH’s understanding of the market. There is no guarentee made by NHH as to this estimated contract value nor minimum contract value.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

all guarantees shall be as set out in the Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

all financing conditions and payment arrangements will be set out in the Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

no legal form is required. If the operator is a joint venture or consortium, the Contracting Authority requires members to accept joint and several liability. Further information will be provided in the Tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: information and formalities necessary for evaluating if requirements are met: This will be covered in the Tender documents. Candidates are referred to Regulation 23 of The Public Contracts(Amendments) Regulations 2009 and the Tender documents generally.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This will be covered in the Tender documents. Candidates are referred to Regulations 24(1) and 24 (2) of The Public Contracts (Amendments) Regulations 2009 and the Tender documents generally.
Minimum level(s) of standards possibly required: Applicants will be subjected to an independant financial check. Applicants are required to meet the minimum risk of business failure. Further details are specified in Tender documents generally.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
This will be covered in the Tender documents. Candidates are referred to Regulation 25 (2) of the Public Contracts Regulations (2006) and the Tender Documents generally.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

104352
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.9.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 25.9.2013 – 14:00
Place:

London

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

NHH reserves the right, at its sole discretion, not to enter into a contract or to enter into a contract for part or parts of the services only. NHH reserves the right to cancel the tender process at any stage. NHH does not accept any liability for any cost incurred in tendering.
(MT Ref:107562)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
The Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

High Court of England and Wales
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: refer to regulation 47 and the Public Contracts (Amendment) Regulations 2009 generally.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
Rosebery Court St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
E-mail: servicedesk@cabinet-office.gsi.gov.uk

VI.5)Date of dispatch of this notice:15.8.2013