Nottingham Trent University Creative Services Tender

Lot 1: Campaigns, Brand and Creative. The supply of strategy and brand development.

United Kingdom-Nottingham: Advertising and marketing services

2019/S 005-007042

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Nottingham Trent University
50 Shakespeare Street
Nottingham
NG1 4FQ
United Kingdom
Contact person: Procurement Department
Telephone: +44 1158482921
E-mail: dean.scaife@ntu.ac.uk
Fax: +44 1158488770
NUTS code: UKF14

Internet address(es):Main address: https://in-tendhost.co.uk/ntu

Address of the buyer profile: https://in-tendhost.co.uk/ntu

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/ntu/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/ntu/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/ntu/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

968 Creative Services

Reference number: NTU/19/968/DS

II.1.2)Main CPV code

79340000

II.1.3)Type of contract

Services

II.1.4)Short description:

Lot 1: Campaigns, Brand and Creative. The supply of strategy and brand development, creative for campaigns for all online and offline channels, brochures, leaflets, newsletters and other publications and Marketing campaigns. The successful(s) agencies may be expected to commission copywriting, infographics, illustration and photography (at the direction of NTU) and/or work with in-house copy, website, design, video and photography resources;

Lot 2: Content Production (social, video, digital). The supply of video creation and other visual and social media content for the NTU digital channels. This includes:

— concept development,

— creative approaches,

— scriptwriting,

— filming,

— editing,

— graphics,

— motion graphics/animation and

— supporting our in-house video team.

II.1.5)Estimated total value

Value excluding VAT: 1 280 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Campaigns, Brand and Creative

Lot No: Lot 1

II.2.2)Additional CPV code(s)

79340000

79342000

II.2.3)Place of performance

NUTS code: UKF14

Main site or place of performance:

The University is located at four sites in and around Nottingham:

— City Campus (NG1),

— Clifton Campus (NG11) Brackenhurst Campus (NG25) and

— the Creative Quarter Campus (NG1).

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 720 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Framework Agreement will operate for a period of 2 years with an option to extend for a further 2 x 12 months, subject to satisfactory performance with agreed service level agreements.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Content Production (Social, Video, Digital)

Lot No: Lot 2

II.2.2)Additional CPV code(s)

79340000

79342000

II.2.3)Place of performance

NUTS code: UKF14

Main site or place of performance:

The University is located at four sites in and around Nottingham:

— City Campus (NG1),

— Clifton Campus (NG11) Brackenhurst Campus (NG25) and

— the Creative Quarter Campus (NG1).

II.2.4)Description of the procurement:

Lot 2: Content Production (Social, Video, Digital). The supply of video creation and other visual and social media content for the NTU digital channels. This includes:

— concept development,

— creative approaches,

— scriptwriting,

— filming,

— editing,

— graphics,

— motion graphics/animation and

— supporting our in-house video team.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 560 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Framework Agreement will operate for a period of 2 years with an option to extend for a further 2 x 12 months, subject to satisfactory performance with agreed service level agreements.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See Qualification (PQQ Stage) and Invitation to Tender (ITT Stage) documentation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

See Qualification (PQQ Stage) and Invitation to Tender (ITT Stage) documentation.

Minimum level(s) of standards possibly required:

See Qualification (PQQ Stage) and Invitation to Tender (ITT Stage) documentation.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 8

In the case of framework agreements, provide justification for any duration exceeding 4 years:

4 Year Framework Agreement

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/02/2019

Local time: 09:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/03/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

4 Years

VI.2)Information about electronic workflows

VI.3)Additional information:

Deadline for Expressions of Interest 9:00 a.m, 4.2.2019 (PQQ Stage). Should you require clarification regarding any aspect of the Qualification and Selection documents, please issue a correspondence via Intend. Tenderers shall note the deadline for submitting clarifications is 9:00 a.m, 4.2.2019 (PQQ Stage).

VI.4)Procedures for review

VI.4.1)Review body

Nottingham Trent University
50 Shakespeare Street
Nottingham
NG1 4FQ
United Kingdom
Telephone: +44 1158482921
E-mail: dean.scaife@ntu.ac.ukInternet address: https://in-tendhost.co.uk/ntu/aspx/Home

VI.4.2)Body responsible for mediation procedures

Nottingham Trent University
50 Shakespeare Street
Nottingham
NG1 4FQ
United Kingdom
Telephone: +44 1158482921
E-mail: dean.scaife@ntu.ac.ukInternet address: https://in-tendhost.co.uk/ntu/aspx/Home

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Nottingham Trent University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulation 2015 provide for aggrieved parities who have been harmed or are at risk by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

Nottingham Trent University
50 Shakespeare Street
Nottingham
NG1 4FQ
United Kingdom
Telephone: +44 1158482921
E-mail: dean.scaife@ntu.ac.ukInternet address: https://in-tendhost.co.uk/ntu/aspx/Home

VI.5)Date of dispatch of this notice:

04/01/2019