NPS All Wales Framework for Stationery and Copier Paper

NPS All Wales Framework for Stationery and Copier Paper

The National Procurement Service, on behalf of the Welsh Public Sector, wishes to establish an All Wales Framework for Stationery and Copier Paper.

United Kingdom-Caerphilly: Stationery

2016/S 161-290804

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
CF83 8WT
United Kingdom
Contact person: Kate Johnston
Telephone: +44 3007900170
NUTS code: UKL
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


NPS All Wales Framework for Stationery and Copier Paper.

Reference number: NPS-CS-0053-16

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The National Procurement Service, on behalf of the Welsh Public Sector, wishes to establish an All Wales Framework for Stationery and Copier Paper. Please note that this Framework does not replace the already awarded NPS-CS-0013-14 Office Copier, Digital and Offset Paper (Lot 2) Framework. The inclusion of paper in this agreement is for the purpose of limited requirements for paper desk top deliveries.

The NPS is using etenderwales for this procurement, where all documents can be accessed.

II.1.5)Estimated total value

Value excluding VAT: 13 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

All Wales. Items are to be delivered to a range of Public Sector Offices throughout Wales. A full list of Customer post codes have been provided as an attachment within the etenderwales portal.

II.2.4)Description of the procurement:

All Wales Framework for the Supply of Stationery and Copier Paper. There is a mandatory requirement for Suppliers to be able to accommodate next day, desk top deliveries and double punch out/online ordering.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical (Quality) / Weighting: 30 %
Cost criterion – Name: Commercial (Price) / Weighting: 70 %

II.2.6)Estimated value

Value excluding VAT: 13 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

With the option to extend for a further 2 x 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 247-449120

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/09/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/09/2016
Local time: 12:00

Welsh Government Offices via etenderwales.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 or 4 years depending on uptake of the available extension periods.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Agreement will be open for use by the following organizations within Wales:

— Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them, whether or not they operate independently of Welsh Ministers.

— The Welsh Assembly Commission.

— Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by Welsh Government.

— UK Government, their agencies, companies and limited liability partnerships or other corporate entities, wholly or partly owned by or controlled by departments of the UK Government and which operate in Wales.

— Non-ministerial governmental departments which operate devolved offices in Wales.

— Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned by or controlled by and any county and county borough, city, community or other council or local authority in Wales.

— Contracting authorities established for the provision of culture, media and sport in Wales.

— NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the NHS Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within or on behalf of the NHS in Wales.

— Higher and further education bodies in Wales, including colleges, community colleges and universities, WEA Cymru and Colleges Wales.

— Police and crime commissioners and police forces in Wales; national park, and fire and rescue authorities in Wales.

— Wales Council for Voluntary Action and those associated charities and voluntary organisations.

— Citizen Advice Bureaux in Wales.

— Registered social landlords on the register maintained by Welsh Government.

— Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools).

— HM Inspectorate of Schools in Wales (Estyn);

— One Voice Wales (Town & Community Councils) and town & community councils in Wales.

— Tribunals administered by Her Majesty’s Courts and Tribunals Service acting as the Executive Agency of the Ministry of Justice (and which operate in Wales).

— Tribunals listed under the Administrative Justice and Tribunals Council (Listed Tribunals) (Wales) Order 2007 and any other tribunals that deal with devolved subject matter or are sponsored by the Welsh Assembly Government or Welsh Local Authorities.

— Where applicable, the above shall include subsidiaries of the contracting authority at any level.

In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities or to their functions will also be able to enter into specific contracts under this Contract.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of this Contract.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

to be provided within the statement as requested within the technical envelope of etenderwales which will subsequently be agreed with the successful provider on award.

(WA Ref:51073).

VI.4)Procedures for review

VI.4.1)Review body

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
CF83 8WT
United Kingdom
Telephone: +44 3007900170Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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