Nursery / Playscheme Service at DVLA Swansea

Nursery / Playscheme Service at DVLA Swansea

The Contracting Authority wishes to appoint a service provider to provide a high quality nursery service for pre-school children to operate 52 weeks a year.

United Kingdom-Swansea: Child daycare services

2015/S 057-100234

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Transport, Driver and Vehicle Licensing Agency
Commercial Services, C2 West, Longview Road, Morriston
For the attention of: Gayle Timlin
SA6 7JL Swansea
Telephone: +44 1792782733

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Central Government

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Provision of of a Nursery/Playscheme Service at DVLA Swansea.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKL18

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Child daycare services. DVLA requires expressions of interest for the provision of a nursery and playscheme service. The nursery facility has a maximum capacity for 121 children and holds a BREEME excellent status. Estimated income is 500 000 GBP per annum with potential for growth. The contract will be let for 3 years with the option to extend for a further 1 year + 1 year. The Contracting Authority wishes to appoint a service provider to provide a high quality nursery service for pre-school children to operate 52 weeks a year; an after school collection service within a five mile radius of the DVLA Main Site (term time) and a playscheme service for 4-11 year olds (non term time). The service provider will be responsible for ensuring that the nursery complies, at all times, with the National Minimum standards for providers of full day care issued by the Welsh Assembly Government under section 79C of the Children Act 1989. The Nursery will be primarily for the use of staff employed at DVLA and, when agreed by DVLA, some non-DVLA parents. Additionally, whenever possible, short-term childcare is to be provided for staff whose normal childcare arrangements have broken down. The Nursery operates on Crown Premises. DVLA seeks a proposal that the rent, rates, service charges, daily cleaning (apart from light spills needing immediate attention and dishes/cutlery) and all maintenance work are borne by the service provider. The service provider will be responsible for ensuring that the nursery complies, at all times, with the following: Childminding and Daycare (Wales) Regulations 2002, Children Act 1989, Health and Safety at Work Act 1974, Health Services and Public Health Act 1968 and other relevant statutes or regulations including any laid down by the Local Authority (City and County of Swansea). The new supplier will need to obtain Care Social Services Inspectorate Wales (CSSIW) DVLA Nursery building approval prior to the commencement of the service.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract will be for the duration of 3 years with the option to extend for a further 1 year + 1 year.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 219-387360 of 13.11.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: DVLA procurement officials.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. To access the ITT documentation suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: 9XRQ4EYG7S. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 10:00 hours by Tuesday 5.5.2015. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Help desk on call +44 8452707050 or e-mail the DVLA shall not be responsible for candidates, participants or tenderers costs in connection with this procurement procedure irrespective of the outcome of the competition, nor if the competition is cancelled or postponed.

To view this notice, please click here:

GO Reference: GO-2015318-PRO-6447118.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: