Nursery Supplies Tender

Nursery Supplies Tender

Rushmoor Borough Council is acting as lead authority on behalf of the Hampshire and Isle of Wight Procurement Partnership (“Hiowpp”)for the purpose of establishing a framework agreement for the production and supply of nursery plants, bedding and trees.

UK-Farnborough: agricultural and horticultural products

2012/S 120-199191

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rushmoor Borough Council
Council Offices, Farnborough Road, Hampshire
For the attention of: Katherine Booker
GU14 7JU Farnborough
UNITED KINGDOM
Telephone: +44 1252398466
E-mail: katherine.booker@rushmoor.gov.uk

Internet address(es):

General address of the contracting authority: http://www.rushmoor.gov.uk

Electronic access to information: http://www.businessportal.southeastiep.gov.uk/

Electronic submission of tenders and requests to participate: http://www.businessportal.southeastiep.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Nursery supplies framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 11
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Rushmoor Borough Council is acting as lead authority on behalf of the Hampshire and Isle of Wight Procurement Partnership (“Hiowpp”)for the purpose of establishing a framework agreement for the production and supply of nursery plants, bedding and trees. The Hiowpp members comprise of Basingstoke and Deane Borough Council, East Hampshire District Council, Eastleigh Borough Council, Fareham Borough Council, Gosport Borough Council, Hampshire County Council, Hart District Council, Havant Borough Council, Isle of Wight Council, New Forest Borough Council, Southampton City Council, Portsmouth City Council, Rushmoor Borough Council, Test Valley Borough Council and Winchester City Council. The framework agreement will be available to all Hiowpp members, any town or parish council in Hampshire, as defined by or under the Local Authorities (Goods and Services) Act 1970, and any state schools (excluding private schools) which fall under the responsibility of Hampshire County Council, Portsmouth City Council and Southampton City Council. Lots will be offered for different types of plants.
II.1.6)Common procurement vocabulary (CPV)

03100000, 03120000, 03121100, 03121210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Contractors will be expected to produce and supply high quality plants and trees to those authorities that utilise the framework in a timley manner.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Production and supply of spring and summer bedding

1)Short description

Production and supply of high quality spring and summer bedding in accordance with orders / bedding schemes ordered by the individual Councils.
2)Common procurement vocabulary (CPV)

03100000, 03120000, 03121100, 03121210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers can bid on one or more lots.
Lot No: 2 Lot title: Supply of bulbs

1)Short description

Production and supply of high quality spring flowering and summer flowering bulbs in accordance with orders from the individual authorities.
2)Common procurement vocabulary (CPV)

03100000, 03120000, 03121100, 03121210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Production and supply of trees

1)Short description

Production and supply of high quality trees.
2)Common procurement vocabulary (CPV)

03100000, 03120000, 03121100, 03121210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Supply of hanging baskets, barrier troughs and other specialist floral displays

1)Short description

Supply of high quality hanging baskets, barrier troughs and other specialist floral displays in accordance with the schemes and orders submitted by individual authorities.
2)Common procurement vocabulary (CPV)

03100000, 03120000, 03121100, 03121210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Production and supply of shrubs and herbaceous perennials

1)Short description

Production and supply of high quality shrubs and herbaceous perennials.
2)Common procurement vocabulary (CPV)

03100000, 03120000, 03121100, 03121210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not applicable.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire, available upon request to the internet address indicated in I.1, for return by 26.06.12.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire, available upon request to the internet address indicated in I.1, for return by 26.06.12.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire, available upon request to the internet address indicated in I.1, for return by 26.06.12.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

25.7.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The pre-qualification questionnaire (PQQ) documentation will only be available for expressions of interest online. If you woudl liek to know more about this opportunity please visit: www.businessportal.southeastiep.gov.uk to register for free and express an interest in this particular contract and download the PQQ.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI 4.2 below
UNITED KINGDOM

Body responsible for mediation procedures

See VI 4.2 below
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an apperal regarding the award of a contract has not been successfully resolved, the Public Conracts Regulations 2006 (as amended by the Public Contracts (Amendments) Regulations 2009) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days).
VI.4.3)Service from which information about the lodging of appeals may be obtained

see VI.4.2 above
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

22.6.2012