Nursing and Midwifery Council Catering Services Contract

Catering and hospitality services including one London based cafe to one Edinburgh and 3 London locations.

United Kingdom-London: Canteen and catering services

2017/S 027-047861

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Nursing and Midwifery Council
23 Portland Place
London
W1B 1PZ
United Kingdom
Telephone: +44 2076815941
E-mail: procurement@nmc-uk.org
NUTS code: UK

Internet address(es):Main address: https://nmc-uk.org

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at:http://www.bipsolution.com

Additional information can be obtained from another address:

Nursing and Midwifery Council
London
United Kingdom
E-mail: procurement@nmc-uk.org
NUTS code: UK

Internet address(es):Main address: https://www.nmc-uk.org

Tenders or requests to participate must be submitted to the following address:

Nursing and Midwifery Council
London
United Kingdom
E-mail: procurement@nmc-uk.org
NUTS code: UK

Internet address(es):Main address: https://www.nmc-uk.org

I.4)Type of the contracting authority

Other type: health regulator

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Catering and Hospitality Services.

II.1.2)Main CPV code

55500000

II.1.3)Type of contract

Services

II.1.4)Short description:

Catering and hospitality services including one London based cafe to one Edinburgh and 3 London locations.

II.1.5)Estimated total value

Value excluding VAT: 2 100 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Catering services provided at premises operated by the NMC across the following locations:

—23 Portland Place, London, W1B 1PZ,

—61 Aldwych, London, WC2B 4AE incorporating services provided to 1 Kemble Street, London, WC2B 4AN,

—2 Stratford Place, E20 1EJ,

—114-116 George Street, Edinburgh, EH2 4LH.

23 Portland Place:

—The provision of a staff cafe.

—The provision of ingredients for free issue coffee points on floors ground 1 to 6.

—A hospitality service to meeting rooms and offices between 8:00 and 16:00.

—Occasional evening and weekend hospitality.

—Council dinners and lunches approximately every every 2 months.

61 Aldwych:

—A hospitality service for Fitness to Practice (FtP) adjudication sessions and occasionally to meeting rooms and offices.

—The provision of ingredients to free issue coffee points.

—Servicing 1 can / confectionery vending machine and 1 coffee vending machine.

Kemble Street (Serviced from 61 Aldwych):

—A very occasional hospitality service to meeting rooms; CEO office and training events only.

—The provision of ingredients to free issue coffee points.

—Servicing 1 can / confectionery vending machine owned by NMC. and 1 coffee vending machine.

2 Stratford Place:

—A hospitality service for Fitness to Practice (FtP) adjudication sessions and occasionally to meeting rooms and offices.

—The provision of ingredients to free issue coffee points.

—Servicing 1 can/confectionery vending machine owned by NMC. and 1 coffee vending machine.

114-116 George Street, Edinburgh:

—A hospitality service for Fitness to Practice (FtP) adjudication sessions and occasionally to meeting rooms and offices.

—The provision of ingredients to free issue coffee points.

—The servicing of 1 can / confectionery vending machine owned by NMC and 1 coffee vending machine.

Please note the following prerequisites in order to respond to this Tender:

The supplier must:

Have the capability to supply services across the UK in order to satisfy future NMC requirements.

Hold current Contracts for the supply of a similar profile (café, hospitality and delivered-in visitor lunch services) across multiple sites (volumes of site personnel and visitors ranging between 200 and 600 a day). Such contracts having been held for a minimum period of 3 years each.

Be familiar with the supply and have experience of services to both public sector and private sector bodies.

Be able to demonstrate compliance with UNICEF Baby Friendly Initiatives and the use of ‘Baby Friendly’ brands within their service.

Comply with all current legislation and good industry practice to including but not limited to:The General Food Law Regulations (EC) 178/2002; The Food Safety Act 1990; The Food Safety and Hygiene (England) Regulations 2013; The Control of Substances Hazardous to Health Regulations 2002 (COSHH); Equality Act 2010; Health & Safety at Work etc. Act 1974;Data Protection Act 1998; and Environmental Protection Act 1990.

Maintain a Quality Management System in accordance with the requirements of ISO9001.

Have in place a formal system and auditable records of employees’ right to work in the UK / EU.

Maintain an Environmental Management System in accordance with the requirements of ISO14001. This shall include but not be limited to:

An Environmental Policy.

Regular review of organisation’s environmental aspects.

Setting objectives and targets to improve environmental impacts.

Operational control procedures.

Monitoring and recording.

Role allocation and training.

Non-conformance and corrective action process.

System audit and management review..

Hold appropriate and sufficient levels of insurance.

Have in place a formal system and auditable records of employees’ right to work in the UK / EU.

Have in place a formal system and auditable records of employee security checks.

The value of the contract must not exceed 20 % of the total annual turnover of the supplier’s business.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Potential for 2 year extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This tender will open on 13.3.2017.

No additional information or documentation will be available before this date other than what is enclosed within this Notice.

Expressions of interest to: procurement@nmc-uk.org

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/04/2017

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Please note the tender documents will not be available prior to 13.3.2017.

Expressions of interest only to: procurement@nmc-org.uk

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Canteen-and-catering-services./C95463WSG8

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/C95463WSG8

GO Reference: GO-201726-PRO-9534790.

VI.4)Procedures for review

VI.4.1)Review body

Nursing and Midwifery Council
23 Portland Place
London
W1B 1PZ
United Kingdom
Telephone: +44 2076815941

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure