Nutrition Embedding Evaluation Programme

Nutrition Embedding Evaluation Programme

DFID is seeking a service provider to design and manage the delivery of the Nutrition Embedding Evaluation Programme (NEEP). NEEP is a 3.4m GBP 4 year project that aims to provide credible and robust evaluation arrangements for nutrition.

UK-East Kilbride: evaluation consultancy services

2012/S 149-249361

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Abercrombie House, Eaglesham Road
Contact point(s): Steven O’Raw
East Kilbride
Telephone: +44 1355843219

Internet address(es):

General address of the contracting authority:

I.2)Type of the contracting authority

European institution/agency or international organisation
I.3)Main activity

Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Nutrition Embedding Evaluation Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: South Lanarkshire.
NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

DFID is seeking a service provider to design and manage the delivery of the Nutrition Embedding Evaluation Programme (NEEP). NEEP is a 3.4m GBP 4 year project that aims to provide credible and robust evaluation arrangements for nutrition. NEEP is envisaged in the context of both DFID nutrition and evaluation priorities – designed to generate and share evidence on how to best tackle undernutrition. The service provider will need to develop structures and systems to enhance the design and implementation of the evaluation of:
i) DFID funded nutrition programmes,
ii) CS funded and delivered small scale nutrition interventions (ideally managed through a separate window).
Around two thirds of the budget is envisaged for providing technical support and financing of innovative CS nutrition projects, inclusive of management and administration costs. The rest will be allocated to technical support and overall guidance to embed evaluation in all DFID country nutrition programmes, in addition to management and administration costs of the service provider.
II.1.6)Common procurement vocabulary (CPV)

79419000, 72224000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: There is the possibility of an extension of up to 12 months based on requirements and performance.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

DFID standard, or equivalent – The contract will be governed by English Law. Prices are not required at PQQ stage, however, when required prices must be quoted in GBP and all payments under the contract will be made in GBP. DFID reserves the right to annul the process and not to award the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Are detailed in the Pre-qualification Questionnaire (PQQ) Guidance Note available via the DFID Supplier Portal.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical Capability. Weighting 32

2. Methodology. Weighting 30

3. Monitoring & Evaluation. Weighting 18

4. Commercial. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.9.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenders will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Expressions of Interest should be via the DFID Portal, using the Pre-Qualification Questionnaire (PQQ) guidance available. Draft Terms of Reference can also be found at this website address. Programme staff should not be contacted directly. Following assessment of PQQs, DFID will invite short-listed applicants to submit full technical and commercial proposals and inform applicants not short-listed that they are unsuccessful. Prices are not required at PQQ stage. When required, pricing must be in Sterling and payments under the contract will be made in Sterling. The contract will be governed by English law. DFID reserves the right to annul the tendering process and not to award a contract. From 1.4.2001, all UK development assistance has been fully untied which allows suppliers from anywhere in the world to bid for DFID contracts. Where circumstances require further extensions beyond the original contract duration/agreed extensions, DFID will consider doing so by means of the Negotiated Procedure where necessary conditions can be met. Upon successful completion of the contract, there may be the possibility of a 12 month contract extension for potential follow on work, dependent on need.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Alan Boyd
Abercrombie House, Eaglesham Road
G75 8EA East Kilbride
Telephone: +44 1355843618

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: