Occupational Health and Employee Assistance Framework for UK Public Sector

Occupational Health and Employee Assistance Framework for UK Public Sector

Crown Commercial Service, as the authority, intends to put in place an agreement for the provision of occupational health, employee assistance programmes and eye care services for use by the UK Public Sector Buyers. 5 Lots.

United Kingdom-Liverpool: Health services

2020/S 222-547414

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
NUTS code: UK UNITED KINGDOM
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3150103503
Internet address(es):
Main address: https://www.gov.uk/ccs

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Occupational Health, Employee Assistance Programmes and Eye Care

 

Reference number: RM6182

II.1.2)Main CPV code

85100000 Health services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Crown Commercial Service, as the authority, intends to put in place an agreement for the provision of occupational health, employee assistance programmes and eye care services for use by the UK Public Sector Buyers identified at VI.3).

The services within the scope of this framework have been divided into five lots, with lot 4 being broken down into regional sublots.

The lotting structure will be:

Lot 1: Occupational Health and Employee Assistance Programmes, Fully Managed Service;

Lot 2: Occupational Health Services on a National Basis;

Lot 3: Employee Assistance Programmes;

Lots 4.1 to 4.7: Occupational Health Services on a Regional Basis;

Lot 5: Eye Care Services.

* Please note, lots 4.1 to 4.7 provide UK regional coverage.

The deliverables/full specifications are set out in Attachment 1a — Framework Schedule 1 (Specification).

 

II.1.5)Estimated total value

Value excluding VAT: 220 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Occupational Health and Employee Assistance Programmes, Fully Managed Service

 

Lot No: 1

II.2.2)Additional CPV code(s)

85000000 Health and social work services
85100000 Health services
85111800 Pathology services
85111810 Blood analysis services
85140000 Miscellaneous health services
85141000 Services provided by medical personnel
85141200 Services provided by nurses
85141220 Advisory services provided by nurses
85142100 Physiotherapy services
85160000 Optician services
85312300 Guidance and counselling services
85312310 Guidance services
85312320 Counselling services
85312500 Rehabilitation services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Lot 1 is for the provision of a fully managed service, for occupational health services and employee assistance programmes for all of the buyer’s personnel within UK Central Government and Wider Public Sector Organisations including those working remotely, travelling or postings.

This lot will enable buyers to address particular health and attendance issues, meet their statutory obligations with regards to health surveillance, identify the preventative measures that can be taken to minimise the overall risk of sickness absence and to improve employee health and wellbeing in the workplace. Also the provision of employee assistance programmes, suppliers will be able to provide support to users over the full range of work related or personal matters that may impact on workplace performance, mental health and wellbeing and seek to resolve, manage and prevent those issues where possible.

The supplier must be able to provide all the lot 1 deliverables set out in Framework Schedule 1 (Specification).

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 143 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

NO

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

The framework term will be 48 months.

A framework contract will be awarded to six bidders for this lot. The maximum number of bidders may increase where two or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

 

II.2)Description

II.2.1)Title:

Occupational Health Services on a National Basis

 

Lot No: 2

II.2.2)Additional CPV code(s)

85100000 Health services
85111800 Pathology services
85111810 Blood analysis services
85141000 Services provided by medical personnel
85141200 Services provided by nurses
85141220 Advisory services provided by nurses
85142100 Physiotherapy services
85312300 Guidance and counselling services
85312310 Guidance services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Lot 2 shall provide a compliant route for buyers to procure occupational health services, national coverage, providing occupational health advice and services for all of the buyer’s personnel within UK Central Government and Wider Public Sector Organisations including those working remotely, travelling or postings.

The services provided under this lot will enable buyers to address particular health and attendance issues, meet their statutory obligations with regards to health surveillance, identify the preventative measures that can be taken to minimise the overall risk of sickness absence and to improve employee health and wellbeing in the workplace.

The supplier must be able to provide all the lot 2 deliverables set out Attachment 1a — Framework Schedule 1 (Specification).

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

NO

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

The framework term will be for 48.

A framework contract will be awarded to six bidders for this lot. The maximum number of bidders may increase where two or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

 

II.2)Description

II.2.1)Title:

Employee Assistance Programmes

 

Lot No: 3

II.2.2)Additional CPV code(s)

85100000 Health services
85312300 Guidance and counselling services
85312310 Guidance services
85312320 Counselling services
85312500 Rehabilitation services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Lot 3 is for the provision of employee assistance programmes, providing confidential support for a range of work related or personal matters that may impact on workplace performance, mental health and wellbeing and seek to resolve, manage and prevent those issues where possible for all contracting authorities personnel within all UK Central Government and Wider Public Sector Organisations including those working remotely, postings overseas and travelling overseas.

The supplier must be able to provide all the lot 3 deliverables set out in Attachment 1a — Framework Schedule 1 (Specification).

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 24 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

NO

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

The framework term will be 48 months.

A framework contract will be awarded to six bidders for this lot. The maximum number of bidders may increase where two or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

 

II.2)Description

II.2.1)Title:

Occupational Health Services on a Regional Basis

 

Lot No: 4

II.2.2)Additional CPV code(s)

85100000 Health services
85111800 Pathology services
85111810 Blood analysis services
85141000 Services provided by medical personnel
85141200 Services provided by nurses
85141220 Advisory services provided by nurses
85142100 Physiotherapy services
85312300 Guidance and counselling services
85312310 Guidance services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Lot 4 shall provide a compliant route for buyers to procure occupational health services, with regional coverage, providing occupational health advice and services for all of the buyer’s personnel within UK Central Government and Wider Public Sector Organisations including those working remotely, travelling or postings.

The services provided under the following Lots will enable buyers to address particular health and attendance issues, meet their statutory obligations with regards to health surveillance, identify the preventative measures that can be taken to minimise the overall risk of sickness absence and to improve employee health and wellbeing in the workplace.

The supplier must be able to provide all the lot 4 deliverables set out in Attachment 1a — Framework Schedule 1 (Specification).

Lot 4 has been broken down into regional sublots. The lots are:

4.1) London

4.2) South

4.3) Midlands and East of England

4.4) Northern England

4.5) Wales

4.6) Northern Ireland

4.7) Scotland.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

NO

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

The framework term will be 48 months.

A framework contract will be awarded to all bidders who achieve or succeed a final score of xx in lots 4.1, 4.2, 4.3, 4.4, 4.5, 4.6 and 4.7.

 

II.2)Description

II.2.1)Title:

Eye Care Services

 

Lot No: 5

II.2.2)Additional CPV code(s)

85160000 Optician services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Lot 5 is for the provision of corporate eye care services for all of contracting authorities personnel within UK Central Government and Wider Public Sector Organisations.

The service shall enable the buyers to fulfil their legislative requirements and maintain a duty of care as a responsible employer through the provision of eye examinations and adequate spectacles or eyewear for safety purposes.

The supplier shall satisfy statutory obligations in complying with the Health and Safety (Display Screen Equipment) Regulations 1992 Eyes and Eyesight Regulation 5 (as amended in 2002), plus adherence to any relevant future regulations (amendments or new).

The supplier must be able to provide all the lot 5 deliverables as set out in Attachment 1a — Framework Schedule 1 (Specification).

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

NO

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

The framework term will be for 48 months.

A framework contract will be awarded to three bidders for this lot. The maximum number of bidders may increase where two or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidates will be assessed in accordance with section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an Invitation to Tender (ITT) registering for access.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 107-260669

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/12/2020
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/12/2020
Local time: 11:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

As part of this contract notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/6aede134-73ea-4fcc-bdda-e9db3c9801f6

1) Contract notice transparency information;

2) Contract notice authorised customer list;

3) Reserved rights for CCS framework.

On 2 April 2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications

Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.

Please note:

All certificates issued prior to 1 April 2020 or before 30 June 2020 on the existing scheme are valid until 30 June 2021. This includes those issued by accreditation bodies other than IASME.

On 30 June 2021, any certificate issued under the old scheme will expire.

Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information.

CCS reserve the right to award a framework to any bidder whose final score is within 1 % of the last position.

Registering for access:

This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

For assistance please contact the eSourcing Help desk operated by email at help@eSourcingsolution.co.uk or call 08000698630.

Some purchases under this framework agreement may have requirements that can be met under this framework agreement but the purchase of which may be exempt from the Procurement Regulations (as defined in Attachment 1 — About the framework within the invitation to tender documentation). In such cases, call-offs from this framework will be unregulated purchases for the purposes of the Procurement Regulations, and the buyers may, at their discretion, modify the terms of the Framework and any call-off contracts to reflect that buyer’s specific needs.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3450103503
Internet address: https://www.crowncommercial.gov.uk/

VI.5)Date of dispatch of this notice:

09/11/2020