Occupational Health and Wellbeing for Students and Staff – National Framework

Occupational Health and Wellbeing for Students and Staff – National Framework

This national Framework Agreement is for the provision of occupational health and wellbeing services for staff and students, available to members of all 6 UKUPCs.

United Kingdom-London: Company health services

2019/S 057-131666

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
United Kingdom
Telephone: +44 2073072771
E-mail: c.martin@lupc.ac.uk
NUTS code: UK

Internet address(es):Main address: https://www.lupc.ac.uk/

Address of the buyer profile: https://www.lupc.ac.uk/member-list

I.1)Name and addresses

Southern Universities Purchasing Consortium
Reading
United Kingdom
Contact person: Cristian Martin
Telephone: +44 2073072771
E-mail: c.martin@lupc.ac.uk
NUTS code: UKInternet address(es):Main address: https://www.supc.ac.uk/Address of the buyer profile: http://www.LUPC.ac.uk/engage/our-members/our-members

I.1)Name and addresses

North East Universities Purchasing Consortium
Leeds
United Kingdom
Contact person: Cristian Martin
Telephone: +44 2073072771
E-mail: c.martin@lupc.ac.uk
NUTS code: UKInternet address(es):Main address: https://www.neupc.ac.uk/Address of the buyer profile: https://www.neupc.ac.uk/our-members

I.1)Name and addresses

North West Universities Purchasing Consortium
Manchester
United Kingdom
Contact person: Cristian Martin
Telephone: +44 2073072771
E-mail: c.martin@lupc.ac.uk
NUTS code: UKInternet address(es):Main address: https://www.nwupc.ac.uk/Address of the buyer profile: https://www.nwupc.ac.uk/our-members

I.1)Name and addresses

Advanced Procurement for Universities and Colleges
Stirling
United Kingdom
Contact person: Cristian Martin
Telephone: +44 2073072771
E-mail: c.martin@lupc.ac.uk
NUTS code: UKMInternet address(es):Main address: http://apuc-scot.ac.uk/Address of the buyer profile: http://apuc-scot.ac.uk/#!/members

I.1)Name and addresses

Higher Education Purchasing Consortium Wales
Cardiff
United Kingdom
Contact person: Cristian Martin
Telephone: +44 2073072771
E-mail: c.martin@lupc.ac.uk
NUTS code: UKLInternet address(es):Main address: http://www.hepcw.ac.uk/Address of the buyer profile: http://www.hepcw.ac.uk/members/

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://lupc.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://lupc.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Occupational Health and Wellbeing for Students and Staff

II.1.2)Main CPV code

85147000

II.1.3)Type of contract

Services

II.1.4)Short description:

This national Framework Agreement is for the provision of occupational health and wellbeing services for staff and students, available to members of all 6 UKUPCs.

The tender process is being managed by LUPC.

The lot is broken down into 3 lots:

Lot 1: Staff and Student Occupational Health Services in Greater London;

Lot 2: Staff and Student Occupational Health Services National;

Lot 3: Staff and Student Wellbeing Services National.

The Framework is scheduled to be awarded on 1.5.2019.

II.1.5)Estimated total value

Value excluding VAT: 38 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

Lot 1: Staff and Student Occupational Health Services in Greater London

Lot No: 1

II.2.2)Additional CPV code(s)

85147000

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

Off-site

II.2.4)Description of the procurement:

This lot is for the provision of OHS services to member institutions that require a service within Greater London. Bidders must have the ability to provide the off-site services to members within 45 minutes public transport travel from LUPC’s Offices (W1T 7NZ).

Core Services: post-offer health assessments (staff), post-offer health assessments (student), OH referrals (staff), OH referrals (student).

Non-core services: health surveillance, including safety-critical work (staff/students), immunisations and vaccinations (staff/students), workstation and workplace assessments (staff), wellbeing programmes (staff/students), assistance and other specialist referrals (staff/students), additional related services e.g. Dyslexia assessments, first aid training, specialist speakers for training programmes.

Specialist non-core services: specialist health surveillance (staff/student), pathology services (staff/student), specialist immunisations and travel advice/vaccinations (staff/student), work accident and injury treatment and management (staff/student).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework may be extended up to 1 year depending on satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Staff and Student Occupational Health Services National

Lot No: 2

II.2.2)Additional CPV code(s)

85147000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

On-site

II.2.4)Description of the procurement:

This lot is for the provision of OHS services to member institutions on a national basis, whereby the awarded supplier is expected to provide their services either on-site or off-site.

— core services: post-offer health assessments (staff), post-offer health assessments (student), OH referrals (staff), OH referrals (student),

— non-core services: health surveillance, including safety-critical work (staff/students), Immunisations and vaccinations (staff/students), workstation and workplace assessments (staff), Wellbeing programmes (staff/students), assistance and other specialist referrals (staff/students), additional related services e.g. Dyslexia assessments, first aid training, specialist speakers for training programmes,

— specialist non-core services: specialist health surveillance (staff/student), pathology services (staff/student), specialist immunisations and travel advice/vaccinations (staff/student), work accident and injury treatment and management (staff/student).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This Framework Agreement is subject to a 1 year extension subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Staff and Student Wellbeing Services National

Lot No: 3

II.2.2)Additional CPV code(s)

85147000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for staff and student wellbeing service for institutions around the United Kingdom.

The range of services provided by bidders will be via an online portal and/or mobile device applications (Apple and Andriod) including:

— support/advice/wellbeing videos and chat services e.g. Skype,

— marketing literature, awareness training, management information, counselling services, to include but not limited to:

—— child/eldercare abuse,

—— anger/bullying/conflict/depression/anxiety,

—— disability support,

—— legal advice,

—— Debt advice,

—— mental health support,

—— sexual health advice

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework will be subject to a 1 year extension subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The provider must be SEQOHS accredited or NHS SEQOHS accredited (or working towards). During the period of the Framework Agreement the provider will also be encouraged to maintain their SEQOHS accreditation through the SEQOHS review process.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 25/04/2019
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
United Kingdom
Telephone: +44 2073072771
E-mail: c.martin@lupc.ac.ukInternet address: https://www.lupc.ac.uk/

VI.4.2)Body responsible for mediation procedures

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
United Kingdom
Telephone: +44 2073072771
E-mail: c.martin@lupc.ac.ukInternet address: https://www.lupc.ac.uk/
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
United Kingdom
Telephone: +44 2073072771
E-mail: c.martin@lupc.ac.ukInternet address: https://www.lupc.ac.uk/

VI.5)Date of dispatch of this notice:

15/03/2019