Occupational Health Service Contract Livingston

To provide West Lothian Council and West Lothian College with Occupational Health, Physiotherapy and EAP/counselling services.

United Kingdom-Livingston: Health services

2019/S 005-007031

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Contact person: Anita Bainbridge
Telephone: +44 1506281800
E-mail: anita.bainbridge@westlothian.gov.uk
NUTS code: UKM78

Internet address(es):Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

I.1)Name and addresses

West Lothian College
Almondvale Crescent
Livingston
EH54 7EP
United Kingdom
Telephone: +44 1506418181
E-mail: enquiries@west-lothian.ac.uk
Fax: +44 1506409980
NUTS code: UKMInternet address(es):Main address: http://www.west-lothian.ac.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00472

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Occupational Health Service

Reference number: CC7413

II.1.2)Main CPV code

85100000

II.1.3)Type of contract

Services

II.1.4)Short description:

To provide West Lothian Council and West Lothian College with Occupational Health, Physiotherapy and EAP/counselling services.

II.1.5)Estimated total value

Value excluding VAT: 1 415 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 3

II.2)Description

II.2.1)Title:

Physiotherapy Service

Lot No: 2

II.2.2)Additional CPV code(s)

85142100

II.2.3)Place of performance

NUTS code: UKM78

II.2.4)Description of the procurement:

To provide West Lothian Council and West Lothian College with physiotherapy services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2019

End: 31/05/2022

This contract is subject to renewal: yes

Description of renewals:

Option to extend up to 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

EAP/Counselling

Lot No: 3

II.2.2)Additional CPV code(s)

85312320

II.2.3)Place of performance

NUTS code: UKM78

II.2.4)Description of the procurement:

To Provide West Lothian Council and West Lothian College with EAP/counselling services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2019

End: 31/05/2022

This contract is subject to renewal: yes

Description of renewals:

Option to extend up to 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Occupational Health Service

Lot No: 1

II.2.2)Additional CPV code(s)

85100000

II.2.3)Place of performance

NUTS code: UKM78

II.2.4)Description of the procurement:

To provide West Lothian Council and West Lothian College with an occupational health service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 415 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2019

End: 31/05/2022

This contract is subject to renewal: yes

Description of renewals:

Option to extend up to 24 months in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Re. ESPD question Part 4C: qualifications, staff are required to hold the following qualifications and or certificates (as applicable):

Lot 1: Occupational Health:

The OH provider will provide professional medical practitioners that have training, qualifications appropriate to the provision of an occupational health service, and who can demonstrate ongoing professional development. Such qualifications would include:

— OH Physicians: membership of the Faculty of Occupational Medicine,

— OH Nurse: registration with the Nursing and Midwifery Council as aspecialist community public health nurse in occupational health or specialist community public health nurse in occupational health or possession of an occupational health qualification at certificate, diploma, or degree level,

— Occupational Therapists: approved occupational therapy qualification at certificate, diploma or degree level and registration with the Health and Care Professions Council.

Lot 2: Physiotherapy:

The physiotherapy provider will provide professional qualified Chartered Physiotherapists registered with the Chartered Society of Physiotherapy.

Lot 3: EAP/Counselling;

All counsellors and support staff engaged by the EAP Provider must be suitably qualified, operating to the professional standards of the British Association for Counselling and Psychotherapy (BACP) and/or the UK Employee Assistance Professionals’ Association (UK EAPA).

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Re ESPD Question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last 3 years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun and Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

It is recommended that candidates review their own Dun and Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun and Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun and Bradstreet Score 35) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of Tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

Minimum level(s) of standards possibly required:

Employer’s liability insurance = 10 000 000 GBP.

Public/products liability insurance = 10 000 000 GBP.

Professional indemnity insurance = 2 000 000 GBP.

Medical malpractice = 10 000 000 GBP.

Motor insurance = copy of certificate required (if applicable).

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Re. ESPD question Part 4C: Qualifications, staff are required to hold the following qualifications and or certificates (as applicable):

Lot 1: Occupational Health:

— OH Physicians: membership of the Faculty of Occupational Medicine,

— OH Nurse: registration with the Nursing and Midwifery Council as a Specialist community public health nurse in occupational health or possession of an occupational health qualification at certificate, diploma, or degree level

— Occupational Therapists: approved occupational therapy qualification at certificate, diploma or degree level and registration with the Health and Care Professions Council.

Lot 2: Physiotherapy:

The physiotherapy provider will provide professional qualified Chartered Physiotherapists registered with the Chartered Society of Physiotherapy.

Lot 3: EAP/Counselling:

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/02/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 11/02/2019

Local time: 12:00

Place:

West Lothian Civic Centre

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Contract Period 1.6.2019 to 31.5.2022 with the option to extend up to 24 months in total.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

VI.3)Additional information:

Only tenderers that pass the following Compliance and Acceptance requirements of the ITT will proceed to evaluation of quality and cost; completions of ESPD, GDPR, data protection and information security, systems and transfer of information.

ITT Evaluation Criteria:

— price 50 %,

— quality 49 %,

— workforce matters 1 %.

Re: ESPD Q2B, complete information for all company directors, using home address.

TUPE: the incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.

Confidentiality: all information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:

(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.

The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.

(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;

(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.

Community Benefits proposals will not form part of the award criteria and will not be evaluated but will be contractual obligations. For further procurement information visit the link below. http://www.westlothian.gov.uk/article/2023/Doing-Business-With-The-Council

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12572

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

(SC Ref:568561)

VI.4)Procedures for review

VI.4.1)Review body

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281800
E-mail: anita.bainbridge@westlothian.gov.ukInternet address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/01/2019