Occupational Health Service Tender Cheshire

The Service will be a Nurse Advisor led Occupational Health Service. Ordinarily the Service will be provided between the hours of 8:30 am and 5:00 pm.

United Kingdom-Chester: Company health services

2016/S 043-071398

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire West and Chester
HQ, 58 Nicholas Street
For the attention of: Mrs Debbie Pitcher
CH1 2NP Chester
UNITED KINGDOM
Telephone: +44 1244976943
E-mail: debbie.pitcher@cheshirewestandchester.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cheshirewestandchester.gov.uk/

Electronic access to information: https://the-chest.org.uk

Electronic submission of tenders and requests to participate: https://the-chest.org.uk

Further information can be obtained from: The Chest
58 Nicholas Street
Contact point(s): Debbie Pitcher
CH1 2NP Chester
UNITED KINGDOM
E-mail: debbie.pitcher@cheshirewest.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Chest
58 Nicholas Street
CH1 2NP Chester
UNITED KINGDOM

Tenders or requests to participate must be sent to: The Chest
www.the-chest.org.uk
Contact point(s): The Chest
For the attention of: Debbie Pitcher
CH1 2NP Chester
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Warrington Borough Council
New Town House (Quattro), Buttermarket Street
WA1 2NL Warrington
UNITED KINGDOM

Cheshire East Borough Council
Westfields
CW11 1HZ Sandbach
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Occupational Health Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Councils aim to have a healthy and fit workforce able to perform the Councils’ duties to the best of their ability to meet the needs of their employees.
The Service will be a Nurse Advisor led Occupational Health Service. Ordinarily the Service will be provided between the hours of 8:30 am and 5:00 pm, Monday to Friday (excluding bank and public holidays) for 52 weeks each year; however the Provider will be required to be flexible in meeting the requirements of the Council that may fall outside these times.
For the purposes of this Service the ‘Councils’ means Warrington Borough Council, Cheshire East Borough Council and Cheshire West and Chester Borough Council and any authorised agent or partner of the Council including Schools.
The Provider shall –
— Provide an economic, efficient and confidential Nurse Adviser led occupational health service to the Councils that recognises the complexity of the services provided by the Councils and the varying needs created.
— Take a proactive role in assisting the Councils in the development and review of their employment practices systems so far as occupational health is concerned.
— Work with the Councils to identify potential work related health risks and reduce existing risks to as low as reasonably practical.
— Provide advice to the Councils on health issues affecting the health and well-being of employees, including advice on working conditions and the prevention of employment related disease and / or disorders.
— Maintain an up-to-date awareness of developments in the occupational health field and advise the Councils accordingly, making recommendations for changes to policies as appropriate.
— Liaise with the Councils in assessing, monitoring and reviewing the occupational health service and developing, monitoring and reviewing the Service and appropriate health targets.
— Liaise with the Councils’ officers, attending meetings and provide advice, both oral and written on any matters arising from any of the activities detailed above.
— Ensure awareness of the culture of the Councils and be pro-active within it, to help maintain good employment practices in relation to the health and well-being of its employees.
— Provide the Service in such a manner that ensures that all users of the Service are treated equally and no users of the service are treated less favourably because of their colour, race, culture, religion, gender, nationality, age, marital or civil partnership status, sexual orientation, disability, ethnic origin or status as a carer.
— Work in partnership with the Councils’ HR staff and managers towards the aim of reducing sickness absence levels.
The Provider shall provide to the Council:
The Service will predominantly comprise of the following core services:
Pre-employment screening service
Management referrals
Counselling
Health Surveillance Services / Medicals
Hearing Tests
Driver Medical (including HGV/LGV/minibus drivers)
HAVs Assessments
Spirometry
Skin assessments
Additional Services
Night worker assessments
DSE Eyesight Screening
Physiotherapy
Drug and Alcohol Testing (price per session — service to be provided within 2 hours of verbal request)
Workplace ergonomic assessments
Vaccinations e.g. Flu, Hep B.

II.1.6)Common procurement vocabulary (CPV)

85147000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Councils aim to have a healthy and fit workforce able to perform the Councils’ duties to the best of their ability to meet the needs of their employees.
The Service will be a Nurse Advisor led Occupational Health Service. Ordinarily the Service will be provided between the hours of 8:30 am and 5:00 pm, Monday to Friday (excluding bank and public holidays) for 52 weeks each year; however the Provider will be required to be flexible in meeting the requirements of the Council that may fall outside these times.
For the purposes of this Service the ‘Councils’ means Warrington Borough Council, Cheshire East Borough Council and Cheshire West and Chester Borough Council and any authorised agent or partner of the Council including Schools.
The Provider shall –
— Provide an economic, efficient and confidential Nurse Adviser led occupational health service to the Councils that recognises the complexity of the services provided by the Councils and the varying needs created.
— Take a proactive role in assisting the Councils in the development and review of their employment practices systems so far as occupational health is concerned.
— Work with the Councils to identify potential work related health risks and reduce existing risks to as low as reasonably practical.
— Provide advice to the Councils on health issues affecting the health and well-being of employees, including advice on working conditions and the prevention of employment related disease and / or disorders.
— Maintain an up-to-date awareness of developments in the occupational health field and advise the Councils accordingly, making recommendations for changes to policies as appropriate.
— Liaise with the Councils in assessing, monitoring and reviewing the occupational health service and developing, monitoring and reviewing the Service and appropriate health targets.
— Liaise with the Councils’ officers, attending meetings and provide advice, both oral and written on any matters arising from any of the activities detailed above.
— Ensure awareness of the culture of the Councils and be pro-active within it, to help maintain good employment practices in relation to the health and well-being of its employees.
— Provide the Service in such a manner that ensures that all users of the Service are treated equally and no users of the service are treated less favourably because of their colour, race, culture, religion, gender, nationality, age, marital or civil partnership status, sexual orientation, disability, ethnic origin or status as a carer.
— Work in partnership with the Councils’ HR staff and managers towards the aim of reducing sickness absence levels.
The Provider shall provide to the Council:
The Service will predominantly comprise of the following core services:
Pre-employment screening service
Management referrals
Counselling
Health Surveillance Services / Medicals
Hearing Tests
Driver Medical (including HGV/LGV/minibus drivers)
HAVs Assessments
Spirometry
Skin assessments
Additional Services
Night worker assessments
DSE Eyesight Screening
Physiotherapy
Drug and Alcohol Testing — service to be provided within 2 hours of verbal request)
Workplace ergonomic assessments
Vaccinations e.g. Flu, Hep B.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the contract by 1+1 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent guarantee may be required. Pension bond may be required for admittance into LGPS scheme.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers must pass a Dunn and Bradstreet financial check.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As outlined in the Invitation to Tender evaluation criteria.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 230-418203 of 27.11.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2016 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 31.3.2016 – 10:15
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender documents are all available on the e-tendering portal, The Chest, www.the-chest.org.uk ALL correspondence must be via The Chest. This is a joint procurement between Cheshire West & Chester, Cheshire East and Warrington Councils, open for use by all legal entities of the 3 councils and schools within the 3 boroughs.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Director of Governance
58 Nicholas Street
CH1 2NP Chester
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

29.2.2016