Occupational Health Services for London Universities Purchasing Consortium

Occupational Health Services for London Universities Purchasing Consortium

The objective is to ensure Member Institutions receive services for occupational health that are both high quality and value for money.

UK-London: Health services

2013/S 109-186739

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Universities Purchasing Consortium
LUPC, Floor 2M, University of London Union, Malet Street
Contact point(s): https://lupc.bravosolution.co.uk
For the attention of: Smith Clemmie
WC1E 7HY London
UNITED KINGDOM
Telephone: +44 2078631697
E-mail: c.smith@lupc.lon.ac.uk
Fax: +44 2078631699

Internet address(es):

General address of the contracting authority: http://www.lupc.ac.uk

Address of the buyer profile: https://lupc.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Public Sector Purchasing Consortium
I.3)Main activity

General public services
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Occupational Health Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: England, UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

London Universities Purchasing Consortium (LUPC), a company limited by guarantee reg. no. 04784719, is a not-for-profit company owned by its Members, for its Members. Its primary purpose is to maximise value from the collaborative procurement of goods and services for over 60 Members, made up of universities and colleges, as well as government agencies, research organisations and museums and other cultural establishments. A full list of current Members may be found at: http://www.lupc.ac.uk/about/members-list.aspx

In inviting expressions of interest to tender for the provision of occupational health services, LUPC is acting as a lead organisation on behalf of its own Member Institutions and those of the following English purchasing consortia:
Southern Universities Purchasing Consortium (SUPC): http://supc.procureweb.ac.uk/aboutsupc/supc-members

North Western Universities Purchasing Consortium (NWUPC):
http://www.nwupc.ac.uk/our-members

North Eastern Universities Purchasing Consortium (NEUPC):
http://www.neupc.ac.uk/our-members

All agreements resulting from this tender should be made available to and apply to all current and future members of the participating consortia. They should also apply, with the express written permission of the LUPC, to members of any other Higher or Further Education regional purchasing consortium or to any other public sector or not-for-profit organisation in England, provided that they formally commit to participate in and support this agreement and join one of the listed regional purchasing consortia as a full or associate member.
The objective is to ensure Member Institutions receive services for occupational health that are both high quality and value for money. The participating institutions may be subject to change in the future owing to strategic realignment of the consortia or the inclusion of new full or associate Members, who could be outside the education sector, but within the public sector. The principle behind the framework agreement(s) is that they shall not themselves constitute contracts, but will establish a structure by which orders may be placed by participating institutions, each forming a separate contract under the terms and conditions set out in the framework agreement(s). Applicants are required to complete and Pre-Qualification Questionnaire in full. Shortlisted providers will then be issued the main Invitation to Tender and required to provide full details of how they would provide occupational health services under the framework.

II.1.6)Common procurement vocabulary (CPV)

85100000, 85140000, 85147000, 85141200, 85141000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Framework Agreement will be divided into five Lots: Lot 1: Occupational Health Services – Staff (Greater London); Lot 2: Occupational Health Services – Student (Greater London); Lot 3: Occupational Health Services – Staff and student (Greater London); Lot 4: Occupational Health Services – Staff and student, including specialist (Greater London); Lot 5: Occupational Health Services – Staff and student, including specialist (National). While the contracting authority cannot guarantee volumes, it is estimated that the total value of services for the entire duration of the framework agreement (including extension periods) is between 4 000 000 and 20 000 000 GBP excluding VAT. The value is likely to build up over time as existing contracts end and Member Institutions migrate across to the new agreement.
Estimated value excluding VAT:
Range: between 4 000 000 and 20 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: It is envisaged that these arrangements will commence from October 2013 and will continue for a period of 3 years with the facility to extend for a further 1 year, subject to satisfactory performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Occupational Health Services – Staff (Greater London)

1)Short description

It is intended to award this Lot to three Providers.
The provision of OH Core and OH Non-core services for staff only. Main place of delivery is London and the surrounding area (broadly within the boundaries of the M25, but also including Royal Holloway, University of London). Staff may be academic or non-academic and may include, but are not limited to, those involved in the medical, veterinary, research, nursing, midwifery and social work fields. Core services include: Post-offer health assessments; and OH referrals for work-related ill health and attendance management. Non-core services include: health surveillance; immunisations and vaccinations; workstation and workplace assessments for staff; wellbeing programmes; assistance/counselling and other specialist referrals.
2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 2 Lot title: Occupational Health Services – Student (Greater London)

1)Short description

It is intended to award this Lot to three Providers.
The provision of OH Core and OH Non-core services for students only. Main place of delivery is London and the surrounding area (broadly within the boundaries of the M25, but also including Royal Holloway, University of London). This may include, but is not limited to, medical, veterinary, research, nursing, midwifery and social work students. Core services include: Post-offer health assessments; and OH referrals for work/study-related ill health and attendance management. Non-core services include: health surveillance; immunisations and vaccinations; workstation and workplace assessments for staff; wellbeing programmes; assistance/counselling and other specialist referrals.
2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 3 Lot title: Occupational Health Services – Staff and student (Greater London)

1)Short description

It is intended to award this Lot to three Providers.
The provision of OH Core and OH Non-core services for staff and students. Main place of delivery is London and the surrounding area (broadly within the boundaries of the M25, but also including Royal Holloway, University of London). This may include, but is not limited to, those involved in the medical, veterinary, research, nursing, midwifery and social work fields. Core services include: Post-offer health assessments; and OH referrals for work/study-related ill health and attendance management. Non-core services include: health surveillance; immunisations and vaccinations; workstation and workplace assessments for staff; wellbeing programmes; assistance/counselling and other specialist referrals.
2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 4 Lot title: Occupational Health Services – Staff and student, including specialist (Greater London)

1)Short description

It is intended to award this Lot to three Providers.
Provision of OH core, OH Non-core and OH Specialist Non-core services for staff and/or students, covering London and the surrounding area (broadly within the boundaries of the M25, but also including Royal Holloway, University of London). This may include, but is not limited to, those involved in the medical, veterinary, research, nursing, midwifery and social work fields. Core services include: Post-offer health assessments; and OH referrals for work/study-related ill health and attendance management. Non-core services include: health surveillance; immunisations and vaccinations; workstation and workplace assessments for staff; wellbeing programmes; assistance/counselling and other specialist referrals. Specialist Non-core services include: specialist health surveillance; pathology services; specialist immunisations and travel advice/vaccinations; work accidents and injuries treatment and management.
2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 5 Lot title: Occupational Health Services – Staff and student, including specialist (National)

1)Short description

It is intended to award this Lot to three Providers.
Provision of OH core, OH Non-core and OH Specialist Non-core services for staff and/or students, covering the whole of England and any Member Institution of LUPC, SUPC, NEUPC and NWUPC. This may include, but is not limited to, those involved in the medical, veterinary, research, nursing, midwifery and social work fields. Core services include: Post-offer health assessments; and OH referrals for work/study-related ill health and attendance management. Non-core services include: health surveillance; immunisations and vaccinations; workstation and workplace assessments for staff; wellbeing programmes; assistance/counselling and other specialist referrals. Specialist Non-core services include: specialist health surveillance; pathology services; specialist immunisations and travel advice/vaccinations; work accidents and injuries treatment and management.
2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Included within the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any required certificates, statutory declarations or criteria are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any required certificates, statutory declarations or criteria are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1
Supplier Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal.
— Click the link: ‘Click here to register’.
— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password
— Click the link: ‘PQQs Open to All Suppliers’. (These are Pre-Qualification Questionnaires open to any registered supplier).
— Click on the relevant PQQ to access the content.
— Click the ‘Express Interest’ button in the Actions box on the left-hand side of the page.
— This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only).
— Click on the PQQ code, you can now access any attachments by clicking the Settings and Buyer Attachments in the Actions box.
3. Responding to the tender:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Economic and financial capacity requirements are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Technical capacity requirements are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: It is envisaged that between 6 and 8 operators will be invited to tender for each Lot, 1 to 5.
Potential Providers will need to meet the minimum criteria within the Pre-Qualification Questionnaire, available via the contact point at I.1. Potential Providers will be scored and ranked based on their response to: Supplier Acceptability, i.e. status of Potential Provider in relation to Regulation 23 of the Public Services Contracts Regulations 2006 (SI 2006 No 5). Pass or fail. Economic and Financial Standing, i.e. the Potential Provider must be in a sound financial position and have insurances to participate in a procurement of this size as set out in Regulation 24 of the Public Services Contracts Regulations 2006 (SI 2006 No 5). This may entail financial checks with certain pass/fail criteria as covered within the documentation. Weighting 10 %; Sustainability, Equality, Health and Safety, Contractual and Disputes, i.e. the Potential Provider must demonstrate sustainable systems in place and its conformity with Health and Safety and Equality and Diversity legislation. Weighting 10 %; Quality Assurance, i.e. demonstration of quality standards, including ISO, that will ensure effective running of the Framework Agreement. Weighting 10 %; Technical Capability, i.e. assessment of the totality of resources and core competences available to the Potential Provider, including accreditations, training and delivery sites. Weighting 35 %; Background and Experience, i.e. the Potential Provider must be able to demonstrate a successful track record of providing similar services to those listed in the OJEU notice as set out in Regulation 25 of the Public Services Contracts Regulations 2006 (SI 2006 No.5). Weighting 35 %.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PFB5016 LU.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.6.2013 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.7.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 9.9.2013 – 14:00
Place:

https://lupc.bravosolution.co.uk

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: June 2017.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Potential Providers must express their interest by applying for, completing and returning the Pre-Qualification Questionnaire by the deadline specified. The Contracting Authority reserves the right to reject those returned late. LUPC does not accept any liability for any costs incurred by Potential Providers in tendering.
The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The LUPC will incorporate a minimum of ten calendar day standstill period from the point that the intention to award the framework agreement is notified to tenderers. Any appeal regarding the award of the framework agreement will be managed in line with the EU Remedies Directive.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.6.2013