Occupational Health Services Framework Agreement – Scottish Prison Service

Occupational Health Services Framework Agreement – Scottish Prison Service

The Scottish Prison Service are leading a collaborative procurement on behalf of a range of Scottish public bodies  in the Scottish Central Government Sector to secure a provider of occupational health services.

United Kingdom-Edinburgh: Health services

2020/S 210-514745

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Scottish Prison Service
Postal address: Calton House, 5 Redheughs Rigg
Town: Edinburgh
NUTS code: UKM75 Edinburgh, City of
Postal code: EH12 9HW
Country: United Kingdom
Contact person: Frances McGuire
E-mail: Frances.mcguire@sps.pnn.gov.uk
Telephone: +44 1313303773
Internet address(es):
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

I.1)Name and addresses

Official name: Scottish Government
Postal address: 5 Atlantic Quay
Town: Glasgow
Country: United Kingdom
E-mail: delegatedpurchasing@gov.scot
Telephone: +44 1412425962
Internet address(es):
Main address: http://www.scotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482

I.1)Name and addresses

Official name: Crown Office and Procurator Fiscal Service
Postal address: Crown Office, 25 Chambers Street
Town: Edinburgh
Postal code: EH1 1LA
Country: United Kingdom
E-mail: procurementreturns@copfs.gov.uk
Telephone: +44 3000203000
Fax: +44 8445614069
Internet address(es):
Main address: http://www.copfs.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292

I.1)Name and addresses

Official name: Scottish Courts and Tribunals Service
Postal address: Saughton House, Broomhouse Drive
Town: Edinburgh
Postal code: EH11 3XD
Country: United Kingdom
E-mail: procurement@scotcourts.gov.uk
Telephone: +44 1314443300
Fax: +44 1314432610
Internet address(es):
Main address: http://www.scotcourtstribunals.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00396

I.2)Information about joint procurement

The contract involves joint procurement


Access to the procurement documents is restricted. Further information can be obtained at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


01831 Occupational Health Services (OHS) Framework Agreement


Reference number: 01831

II.1.2)Main CPV code

85100000 Health services

II.1.3)Type of contract


II.1.4)Short description:


The Scottish Prison Service (SPS) are leading a collaborative procurement on behalf of a range of Scottish public bodies (30+) in the Scottish Central Government Sector to secure a provider of occupational health services. The services include:

— OH case referrals by OH Doctors and/or Nurses;

— pre-employment medical screening;

— advising re ill health retirements;

— various forms of statutory and non-statutory health surveillance;

— health and lifestyle screening;

— vaccinations;

— health promotion activity;

— provision of specialist assessment, diagnostic testing and therapies such as psychology, physiotherapy, etc.; and

— general OH advice to the public bodies using the framework.

Services will be provided across Scotland as required in response to client need.


II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

85100000 Health services
85147000 Company health services

II.2.3)Place of performance


II.2.4)Description of the procurement:


The Scottish Prison Service (SPS) are leading on this procurement process with the intention of awarding a framework agreement which reflects a single lot with a single framework contractor for all required services.

The OH provider may work with selected partners or to subcontract elements of the work to provide availability of services to the partner organisations across Scotland.

Following publication of this contract notice an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be publish via Public Contracts Scotland Tender Portal. Tender responses will then be evaluated by the SPS, Scottish Government (SG), Scottish Courts and Tribunal Service (SCTS) and Crown Office and Procurator Fiscal Service (COPFS) in accordance with the evaluation methods outlined in the ITT.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Full details of requirements will be available on publish of the ITT via PCS-T.


Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:


Bidders must pass the minimum standards sections of the ESPD (Scotland). These will be evaluated on a pass/fail basis.

Bidders shall be registered and accredited by Safe, Effective and Quality Occupational Health Service (SEQOHS) hold ISO 18000 Occupational health and safety management system; hold ISO 14001 Environmental management system; and ISO 9001 Quality management system.

Bidders shall hold Cyber Essentials Plus, ISO 27001 or equivalent.

Bidders shall be able to evidence a minimum of public liability insurance of GBP 5 million.

Employers liability insurance of GBP 5 million.

Professional indemnity (medical liability) insurance of GBP 5 million.


III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum yearly turnover of GBP 1 million for the last 2 years in the business areas covered by the proposed contract. There must be no qualifications or contra-indication from any evidence provide in support of the bidders economic and financial standing.


III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:


Reference to the relevant law, regulation or administrative provision:

Medical staff shall be appropriately qualified and registered with the General Medical Council or the Royal College of Nursing/Nursing and Midwifery Council (as role appropriate).

occupational Health (OH) support staff will be suitably trained, experienced and supervised relative to the role. All disciplines will be able to evidence continuing OH development and appraisal as required by their professional body.


III.2.2)Contract performance conditions:


The OH provider will be expected to provide assurances regarding Fair Work Practices (Living Wage) in respect of those engaged to provide the services.

Staff utilised will (as role appropriate) be subject to employer led vetting with Disclosure Scotland and/or as required by the Protecting Vulnerable Groups (Scotland) Act 2007. The employer shall ensure that individuals engaged to perform the services are able to undertake regulated work and are not subject to any formal consideration which restricts their duties in respect of the ability to perform the services.

The OH provider will be expected to comply with the terms of the Data Protection Act 2018 in respect of the management and appropriate handling of personal data/medical records. This will include evidencing appropriate systems and processes to support compliance.


III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 190-460116

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/11/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.7)Conditions for opening of tenders

Date: 26/11/2020
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:


The Purchasing Authority, Scottish Prison Service (SPS) is contracting for itself and on behalf of other contracting authorities as detailed below:

The Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, special health boards, Forestry Commission, Scottish Futures Trust, Student Loans Company Ltd, the Commissioners of Northern Lighthouses, Business Stream Ltd, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the above, bodies financed wholly or mainly by one or more of the above, bodies subject to management supervision by one or more of the above and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the above.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 17120. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:634134)


VI.4)Procedures for review

VI.4.1)Review body

Official name: Edinburgh Sherriff Court
Postal address: 27 Chambers St
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom

VI.5)Date of dispatch of this notice: