Occupational Health Services Framework for Scottish Government

Occupational Health Services Framework for Scottish Government

Framework agreement for Occupational Health Services for use by (30+ in number) public bodies in the Scottish central government sector.

United Kingdom-Edinburgh: Health services

2016/S 165-297442

Social and other specific services – public contracts

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Prison Service
Calton House, 5 Redheughs Rigg
EH12 9HW
United Kingdom
Contact person: Mr David Wares
Telephone: +44 1313303768
E-mail: david.wares@sps.pnn.gov.uk
NUTS code: UKM25

I.2)Joint procurement

The contract is awarded by a central purchasing body


Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Occupational Health Services (Framework) for the Scottish Central Government sector.

Reference number: 01400

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Framework agreement for Occupational Health Services (OHS) for use by (30+ in number) public bodies in the Scottish central government sector incl. the Scottish Ministers (including Agencies such as the Scottish Prison Service), Scottish Non-Departmental Public Bodies, non-Ministerial Departments, some public corporations, Tribunals, Commissioners and Ombudsman, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament (including bodies financed, subject to management supervision or appointed by 1 or more of the foregoing bodies) and other relevant affiliated public bodies including the Scottish Parliamentary Corporate Body. Information about the Scottish Public Bodies who may electively decide to use the Framework is available at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

OH services will be variously provided at some client premises, OH provider premises in Scotland, or by telephone/video link to service users.

II.2.4)Description of the procurement:

01400, Occupational Health (OH) Services. The contract reflects a single Lot for all services. The service Provider may work with selected partners or to sub-contract elements of the work to provide availability of services to the partner organisations across Scotland.

II.2.6)Estimated value

Value excluding VAT: 1 800 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Bidders must pass the minimum standards sections of the ESPD (Scotland). These will be evaluated on a pass/fail basis.

Bidders will be registered and accredited by Safe, Effective and Quality Occupational Health Service (SEQOHS); operate to 18001:2007, Occupational Health and Safety Management System; and hold ISO 14001:2015, Environmental Management System.

Bidders shall be able to evidence a minimum of Public Liability insurance of 5 000 000 GBP; Employers Liability insurance of 5 000 000 GBP and Professional Indemnity (medical liability) insurance of 5 000 000 GBP.

Bidders will be required to have a minimum yearly turnover of 1 000 000 GBP for the last 2 years in the business areas covered by the proposed contract. There must be no qualifications or contraindication from any evidence provide in support of the bidders economic and financial standing.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Medical staff shall be appropriately qualified and registered with the General Medical Council or the Royal College of Nursing/Nursing and Midwifery Council (as role appropriate). OH support staff will be suitably trained, experienced and supervised relative to the role. All disciplines will be able to evidence continuing OH development and appraisal as required by their professional body.

III.2.2)Contract performance conditions:

The OH provider will be expected to provide assurances regarding Workforce Matters (including Living Wage) in respect of those engaged to provide the services.

Staff utilised will (as role appropriate) be subject to employer led vetting with Disclosure Scotland and/or as required by the Protecting Vulnerable Groups (Scotland) Act 2007. The employer shall ensure that individuals engaged to perform the Services are able to undertake regulated work and are not subject to any formal consideration which restricts their duties in respect of the ability to perform the Services.

The OH provider will be expected to comply with the terms of the Data Protection Act 1998 in respect of the management and appropriate handling of personal data/medical records. This will include evidencing appropriate systems and processes to support compliance.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Form of procedure

Open procedure

IV.1.3)Information about framework agreement

The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years: The Framework will be for 4 years with an option to extend by up to a further 12 months.

IV.1.10)Identification of the national rules applicable to the procedure:

Information about national procedures is available at: http://www.legislation.gov.uk/ssi/2015/446/made

IV.1.11)Main features of the award procedure:

Contract award criteria will reflect 40 % Price and 60 % Quality. Any sub-criteria will be indicated in the Invitation to Tender document.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 23/09/2016
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:


Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

There are 30 000+ employees within the relevant public bodies; this typically leads to circa 6-7 000 OH referrals per annum (circa 1/2 being phone based consultations, the rest face to face or on-site clinic). The services incl. OH case referrals by OH Doctors and/or Nurses; pre-employment medical screening; advising re-ill health retirements; various forms of statutory and non-statutory health surveillance; Health and Lifestyle screening; Vaccinations; Health promotion activity; provision of specialist assessment, diagnostic testing and therapies such as psychology, physiotherapy, etc. and general OH advice to the public bodies using the Framework. Services will be provided across Scotland as required (within agreed service levels) in response to client need. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 6683. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:454641).

VI.4)Procedures for review

VI.4.1)Review body

Scottish Prison Service
Calton House, 5 Redheughs Rigg
EH12 9HW
United Kingdom
Telephone: +44 1313303790
E-mail: SPSProcurementCDT@sps.pnn.gov.ukInternet address:http://www.sps.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Bidders seeking review should contact the head of Procurement at the above SPS address or e-mail (see para VI.4.1)).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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