Occupational Health Services Lancashire

Occupational Health Services Lancashire

Occupational Health Services for Schools of Health, SSTO, Medicine and Dentistry.

United Kingdom-Preston: Health services

2014/S 191-337046

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Central Lancashire
Purchasing Office, Sizer House
For the attention of: Alison Thomas
PR1 2HE Preston
E-mail: etenders@uclan.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Occupational Health Services for Schools of Health, SSTO, Medicine and Dentistry.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Preston, Lancashire.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Schools of Health, SSTO, Medicine and Dentistry provide pre-registration health professional courses in the areas of nursing, midwifery, physiotherapy, operating department practice, paramedics, medicine and dentistry.
Currently the Schools recruit:
650 student nurses twice per year to begin courses in September and March.
45 Midwifery students once per year in September.
15 Paramedic students once per year in September.
27 Physiotherapy students once per year in September.
20 ODP students once per year in September.
29 Dentistry students once per year in September.
40 Return to Practice students twice per year in October and February.
35 Medical students once per year in September.
N.B. Actual numbers vary according to commissions, particularly for Nursing, and therefore numbers per intake are rarely equal.
The Schools require an Occupational Health Service for students applying for the health professional courses which include theoretical study and a significant amount of time spent on clinical placements.

The current contract for is scheduled to expire on 31.3.2015 with a new contract to take effect from April 1st for an initial period of two years with the option to extend for a further two 12 month periods.

The main campus of the University is in Preston and the service is expected to be located within no more than 25 miles of the main campus.
The purpose of the Occupational Health service for the Schools is to:
Provide assessments or reviews required to determine a student’s fitness to undertake the course. All candidates who have accepted firm offers of a place on a course are screened.
Provide any history, documentation and screening required such as Mantoux tests or serology.
Provide immunisations and vaccinations required as a result of the assessment including HepB for all and HepC for Midwifery.
Provide specialist occupational interventions/advice as necessary, for example
— reassessment of fitness to return following illness or accident
— occupational health support to students with chronic conditions
The service will be led by an accredited specialist in occupational medicine (member of the Faculty of Occupational Medicine) and the lead Occupational Health Nurses are required to be either registered with the Nursing and Midwifery Council (NMC) as Occupational Health Nurse Specialists or currently training for this award.
The purpose of the pre-course health assessment is to match prospective students to the course proposed by ensuring it is compatible with their physical and psychological capability and taking into account any previous illness. The assessment must take into account any medical history that may represent a risk to their health or the health of others.
To provide the service the contractor will, by means agreed with the Schools (nominated contact details to be supplied when contract is awarded), screen and assess prospective students for fitness for the course.
This process will include:
Baseline assessments for physical and mental health
DDA assessment including SENDA adjustment advice
Testing and screening procedures for those who may have been exposed to infections/viruses
Immunisation and vaccination required as a result of the assessment including HepB for all and HepC for Midwifery
The means of screening and assessment will be via Occupational Health screening forms (distributed, collated and forwarded to the contractor by the Schools). The Schools are currently using a variety of NHS Trust-specific forms and will require assistance from the contractor to develop a standard assessment form for all School students.
Health assessment forms completed by each candidate following interview will be available in batches after interview sessions and will be sent to the contractor from 3 months prior to the course start date.
The Schools require a response regarding each applicant prior to the start date of the course.
The contractor will make decisions from each completed screening form and will make the decision as to whether they require to see individual candidates, seek additional information, e.g. from the G.P, and/or provide immunisation.
The contractor will make all necessary appointments, contact prospective students, inform them of decisions including as appropriate, the reasons for non-clearance and/or provide necessary immunisations.
Where the health assessment includes an immunisation programme this will be arranged by the contractor to ensure that each prospective student”s health is protected and the prospective student is not put at risk.
The contractor will ensure that individuals seen by Occupational Health staff and who are passed fit for the course will in addition be informed about any underlying health problems identified through the screening process and advised on any good health measures they should adopt.
The contractor will notify the Schools in writing following assessment regarding any/all of the following as appropriate:-
a) a prospective student is ‘fit’ or ‘not fit’ to undertake the course, both in theory and in practice
b) further information is required, e.g. from G.P. and therefore decision is pending
c) report any non-attendance, e.g. for immunisation
d) report on students who have no immunity and advise on any restrictions to working as a result of lack of immunity
e) report on special needs that have been identified with any appropriate advice
f) there is any SENDA adjustments advice
The Schools must use their best endeavours to ensure that the outcome of this screening is received or evaluated before a student enters his/her first clinical placement. The contractor must therefore ensure that the outcome of the screening is received by the Schools within the allotted time.
The contractor will provide at the written request of the Schools a health examination and assessment of School students.
This may include:-
An assessment of the student”s fitness to return to the course and attend regularly following illness or accident
A review of fitness to return following diagnosis of illness
Provision of Occupational Health support to students with chronic conditions.
Where appropriate the contractor may be required by the Schools:
To arrange emergency appointments in exceptional circumstances
Liaise with other medical staff who may be treating the student
To refer students for further assessment and treatment, e.g. to G.P. Any referral for specific interventions or treatment should normally be made to the student’s G.P. The student will be responsible for any costs associated with this.
The contractor will make an appointment available for the student that is within 10 working days of receiving the referral letter.
If GP records are not required a comprehensive report will be sent to the Schools immediately following the assessment.
If GP records are required, the Schools will be notified in writing immediately following the assessment together with any interim advice, e.g. regarding attendance.
Reports to the Schools will be clear and comprehensive and sufficiently conclusive to allow the relevant department to make a fair and informed decision on the capability/fitness to attend the course.
The University also has a contract for the provision of Occupational Health Services for staff which runs until 2016 and this may be incorporated into this contract in the future if it is considered appropriate to do so.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for up to 2 further 12-month periods.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: A PQQ will be issued to select candidates to be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: