Occupational Health Services NHS Commercial Procurement Collaborative

NHS Commercial Procurement Collaborative (NHS CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust)
Don Valley House. Savile Street East
Contact point(s): Bravo Solution supplier helpdesk, 0800 3684580
S4 7UQ Sheffield
UNITED KINGDOM
E-mail: help@bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Body governed by public law

Health

The contracting authority is purchasing on behalf of other contracting authorities: yes

Occupational health services including absence management.

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Please see III.2.1 for the full user eligibility text.
The following entities shall be eligible to utilise any resulting agreement(s):
NHS CPC member bodies as listed at: http://www.yhcpc.nhs.uk/node/208, and any additional new CPC members for the duration of the contract, plus any other NHS/public sector bodies located in England, Wales, Scotland and Northern Ireland, subject to the approval of NHS CPC, including but not limited to acute trusts, foundation trusts, ambulance trusts, primary care trusts, care trusts, NHS hospital trusts, foundation trusts, strategic health authorities, health boards and other health organisations (Wales and Scotland), health and social care trusts (Northern Ireland), mental health trusts, special health authorities, community health councils, local health boards, social enterprises, NHS collaborative procurement hubs/organisations, GP practices, primary care commissioners, department of health, public health England and local authorities (where local authorities are engaged in the provision or commissioning of health related services, for example (but not limited to) the fields of healthcare, social care, early years care and public health).

For the avoidance of doubt the following is a list of our members on the date of publishing this notice:
Airedale NHS foundation trust.
Barnsley hospital NHS foundation trust.
Bradford and airedale community healthcare services.
Bradford teaching hospitals NHS foundation trust.
Calderdale and huddersfield NHS foundation trust.
Care plus group – North East Lincolnshire.
Chesterfield royal hospital NHS foundation trust.
City health care partnership.
Countess of Chester hospital NHS foundation trust.
Derbyshire community health services NHS trust.
Doncaster and bassetlaw hospitals NHS foundation trust.
Harrogate and district NHS foundation trust.
Heart of England NHS foundation trust.
Humber NHS foundation trust.
Ipswich hospital NHS trust.
James Paget University hospitals NHS foundation trust.
Leeds and York partnership NHS foundation trust.
Leeds community healthcare NHS trust.
Leeds teaching hospitals NHS trust.
Locala community partnerships CIC.
Mid Yorkshire hospitals NHS trust.
NHS Barnsley PCT.
NHS Bradford and airedale teaching PCT.
NHS Calderdale PCT.
NHS Doncaster PCT.
NHS East riding of Yorkshire PCT.
NHS Hull teaching PCT.
NHS Kirklees PCT.
NHS Leeds PCT.
NHS North Lincolnshire PCT.
NHS North Yorkshire and York PCT.
NHS Rotherham PCT.
NHS Sheffield PCT.
NHS Wakefield district PCT.
NHS Yorkshire & The Humber strategic health authority.
Norfolk and Norwich University hospitals NHS foundation trust.
North East Lincolnshire care trust plus.
Northern Lincolnshire and Goole hospitals NHS foundation trust.
Northumbria healthcare NHS foundation trust.
Scarborough and North East Yorkshire healthcare NHS trust.
Sheffield children’s NHS foundation trust.
Sheffield health & social care NHS foundation trust.
Sheffield teaching hospitals NHS foundation trust.
Sherwood forest hospitals NHS foundation trust.
South West Yorkshire partnership NHS foundation trust.
Southend University hospital NHS foundation trust.
The Newcastle upon Tyne hospitals NHS foundation trust.
The Queen Elizabeth Hospital King’s Lynn NHS foundation trust.
The Rotherham NHS foundation trust.
United Lincolnshire hospitals NHS trust.
York teaching hospital NHS foundation trust.
Yorkshire ambulance service NHS trust.
NUTS code UK

The notice involves the establishment of a framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 4 000 000 GBP

Occupational health services including absence management.

85147000, 85140000, 85141000, 85100000, 85141220

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: yes

Options: yes
Description of these options: The framework will be awarded for 3 years with an option to extend by a further 1 x 12 month period, giving a maximum total duration of 4 years.

Duration in months: 48 (from the award of the contract)

Services that may be required under this lot include, but are not limited to, the following:
— Pre employment checking,
— Medical assessments,
— Innoculations and vaccinations,
— Health screenings/medicals,
— Health promotion campaigns,
— Case management and referral.

85100000, 85140000, 85147000, 85141000, 85141220

Lot 1 will have a maximum of 10 suppliers invited to tender, and a maximum of 6 suppliers appointed to the framework.
Instructions how to express interest in this tender~:
1. Register your company on the eSourcing portal (required once) – browse to the eSourcing portal: https://yhcpc.bravosolution.co.uk and click the link to register:

— Accept the terms and conditions and click “continue”,
— Enter your correct details,
— Note the username you chose and click “save” when complete,
— You will shortly receive an email with your unique password (keep this secure). Once registered, please follow the steps to import your sid4health profile, the instructions to do so are in the “supplier import guide” once logged in. You will then be able to express interest in the tender exercise that is of interest to you.
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs open to all suppliers” link (these are pre-qualification questionnaires/ invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “express interest” button at the top of the page,
— This will move the PQQ /ITT into your “my PQQs/ my ITTs” page (this is a secure area reserved for your projects only),
— You can now access any attachments by clicking “buyer attachments” in the “PQQ/ ITT details” box;
3. Responding to the tender:
— Click “my response” under “PQQ/ ITT details”, you can choose to “create response” or to “decline to respond” (please give a reason if declining),
— You can now use the “messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “submit response” button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or help@bravosolution.co.uk.

Services that may be required under this lot include, but are not limited to, the following:
Full day one absence recording and consultation with employee.
Remote case management, liaising with employee and trust.
Return to work advice.
Administration, monitoring and reporting.

85100000, 85140000, 85147000, 85141000, 85141220

Lot 2 will have a maximum of 5 suppliers invited to tender, and a maximum of 3 suppliers appointed to the framework.
Instructions how to express interest in this tender~:
1. Register your company on the eSourcing portal (required once):
— Browse to the eSourcing portal: https://yhcpc.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click “continue”,
— Enter your correct details,
— Note the username you chose and click “save” when complete,
— You will shortly receive an email with your unique password (keep this secure). Once registered, please follow the steps to import your sid4health profile, the instructions to do so are in the “supplier import guide” once logged in. You will then be able to express interest in the tender exercise that is of interest to you;
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs open to all suppliers” link (these are pre-qualification questionnaires/ invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “express interest” button at the top of the page,
— This will move the PQQ /ITT into your “my PQQs/ my ITTs” page (this is a secure area reserved for your projects only),
— You can now access any attachments by clicking “buyer attachments” in the “PQQ/ ITT details” box;
3. Responding to the tender:
— Click “my response” under “PQQ/ ITT details”, you can choose to “create response” or to “decline to respond” (please give a reason if declining),
— You can now use the “messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “submit response” button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or help@bravosolution.co.uk.

Parent company or other guarantees may be required in certain circumstances.

Joint and severable liability.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: With reference to Lot 1 suppliers will only be considered if accredited Seqohs or can demonstrate they are working towards accreditation.

Information and formalities necessary for evaluating if the requirements are met: Listings of the entities eligible to utilise any resulting agreement(s), subject to the approval of NHS CPC, can be found at:
Acute trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx.

Primary care trusts: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx.

Mental health trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx.

Ambulance trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx.

Care trusts: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx.

Strategic health authorities: http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx.

Special health authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx.

Other english NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx.

Arms length bodies: http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/Categorisationofarmslengthbodies/index.htm.

The NHS Commissioning Board and other organisations involved in commissioning or overseeing general practitioner services and GP Consortia which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: liberating the NHS published July 2010.
GP practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx, and: http://www.general-practitioners-uk.co.uk/.

And any other provider of primary medical services:
a) who are a party to any of the following contracts:
— General medical services (GMS),
— Personal medical services (PMS),
— Alternative provider medical services (APMS) and/or.
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing general practitioner services, as described above. Social enterprises: http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_119228.pdf

Local authorities:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_AZ_

NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, primary care services – GPs, pharmacies, dentists and optometrists, hospital services, and community services, including those provided through community health centres and mental health services: http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards/.

NHS Scotland (National Health Service for Scotland) including but not limited to: NHS boards, hospitals, primary care services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services: http://www.show.scot.nhs.uk/organisations/index.aspx.

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: health and social care trusts, primary care services GPs, pharmacies, dentists and optometrists, hospital services, social care services and community services, including those provided through community health centres and mental health services: http://www.n-i.nhs.uk/.

Candidates may be disqualified who do not respond in accordance with the format and instructions of this requirement. Prior to entering your general information & expressing an interest in this requirement candidates are requested to provide their profile in Sid4health. The NHS CPC utilizes the NHS supplier information database (SID4health) to manage & assess general pre-qualification info in the form of a profile. To register your profile on SID4health you must:
i) obtain a Dun & Bradstreet (D&B) DUNS(R) number to enable registration on SID4health. Normally its provided within 48 hours but may take up to 5 days. The DUNS(R) No. is the standard supplier coding for the NHS & must be obtained for trading with the NHS. Check if your company has a DUNS(R) No on the Sid4health registration page;
ii) go to www.sid4health.nhs.uk and select register supplier organisation & enter the first part or the whole of your organisation name or DUNS number. Click on search, follow instructions to complete the registration or select an existing registration to create a new user account (candidates must publish at least one validated profile to make their profile available for buyers to view generally – see help page on SID4health within profile management for details);

iii) ensure all mandatory fields of their SID4health profile are completed. D&B data will be supplied automatically by D&B.
iv) where access to Sid4health is unavailable, contact the SID4health helpdesk: helpsid4health@eurodyn.com

Once your SID4health profile has been completed & validated progress to express interest in this tender as per section VI.3) Please ensure you keep your profile updated within SID4health regularly.

Minimum level(s) of standards possibly required: Refer to PQQ.

Information and formalities necessary for evaluating if the requirements are met:
Refer to PQQ.
Minimum level(s) of standards possibly required:
Refer to PQQ.

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The suppliers shall have appropriately qualified, trained and experienced staff to carry out the functions required in line with any relevant legislation and professional code of practice.

Restricted

Envisaged number of operators: 15
Objective criteria for choosing the limited number of candidates: Refer to PQQ.

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

Time limit for receipt of requests for documents or for accessing documents: 25.4.2012 – 17:00

30.4.2012 – 17:00

English.