Occupational Health Services Sheffield

Occupational Health Services Sheffield

The following services are within scope of this project; Occupational Health Nurse Service; Occupational Health Clinician advice; Occupational Health Accommodation; Employee assistance programme; Physiotherapy service.

United Kingdom-Sheffield: Health and social work services

2014/S 064-109214

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield City Council
Commercial Services, Level 2, North Wing, Moorfoot
For the attention of: Mr Filip Leonard
S1 4PL Sheffield
Telephone: +44 1142736862
E-mail: filip.leonard@sheffield.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Occupational Health Services.
II.1.2)Type of contract and location of works, place of delivery or of performance


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council have taken a decision to outsource the provision to an expert provider, it is considered that an outsourced provision will improve the capacity, resilience and flexibility of services to the Council.
The following services are within scope of this project;
— Occupational Health Nurse Service;
— Occupational Health Clinician advice;
— Occupational Health Accommodation;
— Employee assistance programme;
— Physiotherapy service;
— Day one sickness reporting service /attendance management services;
— One off file cleansing and administration;
— Counselling service including CBT;
— Transfer of current case files from a paper to IT system;
— Health Surveillance Monitoring.
The Supplier(s) will deliver a cost effective Occupational Health (OH) Service which maximises value for money for the Authority through the delivery of a timely, effective, modern and high quality service citywide and to a potential 16430 employees.
The OHS will be available to all Authority staff, schools staff and additionally other Authorities as identified from time to time and volunteer workers. However, use of this service is not mandatory and the Authority does not guarantee volumes.
II.1.6)Common procurement vocabulary (CPV)

85000000, 85100000, 85140000, 85147000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 30

2. Effective and efficient OH referral service. Weighting 30

3. Clinical governance methods and practices. Weighting 5

4. Methods for supporting managers and staff. Weighting 10

5. Reduce sickness absence, proactivity and innovation. Weighting 10

6. Transition and mobilisation arrangements. Weighting 7

7. Customer service and contract management arrangements. Weighting 8

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.3.2014