Occupational Health Services Tender Dorset County Council

The estimated value of the Contract is 500 000 GBP based on a 2 year period.

UK-Dorchester: health services

2012/S 28-045456

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
Dorset Procurement, Dorset County Council, County Hall
For the attention of: Ms Sureya May
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221270
E-mail: dp@dorsetcc.gov.uk
Fax: +44 1305228567

Internet address(es):

General address of the contracting authority: http://www.supplyingthesouthwest.org.uk

Address of the buyer profile: http://www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following Procurement Portal. http://www.supplyingthesouthwest.org.uk New users will be required to register into the system and clear instructions are given and contact point is available within the portal. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following Procurement Portal. http://www.supplyingthesouthwest.org.uk New users will be required to register into the system and clear instructions are given and contact point is available within the portal. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Occupational Health Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: The main place of service delivery will be within the South West Region. The services will be for all directorates of Dorset County Council, education establishments http://www1.dorsetforyou.com/Learning/SIS.nsf/Home?ReadForm and potentially Academies and Registered Charities and other partner authorities in the South West region plus Parish, Town and City Councils and other public sector organisations and bodies (including police and fire and rescue services) who may at a later date adopt the terms and conditions of this agreement, via prior arrangement. Please see www.swcouncils.gov.uk for further information regarding those South West authorities and members of the Central Buying Consortium http://www.cbconline.org.uk/.

The estimated value of the Contract is 500 000 GBP based on a 2 year period. This figure is given in guidance only and the Council cannot guarantee that this value of business will be generated during the period of the Contract. The potential estimated total value is likely to exceed the indicative range of spend if other organisations decide to participate.
NUTS code UKK22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

We are looking for a provider to complement our in-house service in effectively managing absenteeism by:
— helping to provide skills and support to line managers,
— helping to deliver the right data and systems to support better attendance management,
— assisting in implementing measures to reduce ill health, injury and sickness absence,
— assisting with putting procedures in place for the rehabilitation of sick and injured employees to get them back to work as soon as possible,
— helping encourage commitment from managers at top level to support specific initiatives and pilots that demonstrate what and how this can be done.
The provider will work closely with the County Council and continuously review the service provided to identify areas of improvement to ensure that the service continues to offer value for money (VfM). The provider will be expected to give the authority access to timely electronic management information to inform management decision making. Performance will be regularly monitored and must be demonstrated against specific key performance indicators.
The day to day management of the Occupational Health function is currently provided by the in-house team who will liaise with the external provider to ensure the most appropriate and cost effective level of service provision. The in-house team are responsible for ensuring all records are kept in strict medical confidence and in full compliance with the Data Protection Act. In addition to the management and liaison with the external provider, the in-house team provides the following:
— pre employment medical screening,
— medical referral of employees for nurse practitioner appointment,
— short term absence monitoring – early contact and advice that can assist an employee to return to work more quickly,
— medical advice and guidance,
— health promotion and education activities.
We are looking to further enhance and develop the in-house service to contribute to the wider ‘employee wellbeing’ agenda and are seeking a provider to deliver services to support the work of the in-house provision. These include, but are not confined to;
— pre employment medicals,
— medical referral of employees for physician involvement,
— health surveillance and vaccinations,
— applications for early release of pension benefits,
— selection of independent medical referee where required,
— identifying measures to reduce ill health, injury and sickness absence,
— advising on the rehabilitation of sick or injured employees to get them back to work as soon as possible.

II.1.6)Common procurement vocabulary (CPV)

85100000, 85140000, 85147000, 75122000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Dorset County Council employs nearly 18000 staff, working in more than 400 workplaces, including 173 schools. Employees are engaged in a wide variety of activities which place differing demands on them, some physical and others affecting the mental wellbeing of the individual. Public Sector working environments are diverse and range from office accommodation, classrooms, residential care establishments, individual service users’ homes, highways, rural footpaths and country parks.
As part of the ‘Dorset Councils Working Together’ programme, there is now a joint procurement service operating across all the councils in Dorset. As such, this contract will be made available to the following councils if so required. Tenderers should note that there is no guarantee that such access will be required by these councils;
— Christchurch Borough Council,
— East Dorset District Council,
— North Dorset District Council,
— Purbeck District Council,
— West Dorset District Council,
— Weymouth & Portland Borough Council.
The main place of service delivery will be within the South West Region. The services will be for all directorates of Dorset County Council, education establishments http://www1.dorsetforyou.com/Learning/SIS.nsf/Home?ReadForm and potentially Academies and Registered Charities and other partner authorities in the South West region plus Parish, Town and City Councils and other public sector organisations and bodies (including police and fire and rescue services) who may at a later date adopt the terms and conditions of this agreement, via prior arrangement. Please see www.swcouncils.gov.uk for further information regarding those South West authorities and members of the Central Buying Consortium http://www.cbconline.org.uk/.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantees and Performance Bonds may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where bids are submitted as part of consortium or association the “Group” would be required to nominate a Lead Partner with whom the contracting authority can contract with or; form themselves into a single legal entity.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per invitation to tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SWCE-8PAERK

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 167-276246 of 1.9.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.3.2012 – 14:00

IV.3.4)Time limit for receipt of tenders or requests to participate

5.3.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.2.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 6.3.2012 – 14:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1st June 2017

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.2.2012