Occupational Health Tender

Occupational Health Tender

The successful contractor will be expected to be SEQOHS compliant or to be in the process of applying for accreditation by 1.9.2013 and to provide the full range of occupational health services.

UK-Welwyn Garden City: Health services

2013/S 086-146334

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire Supply Management Confederation
HSMC-GATE, Gate House, Fretherne Rd
For the attention of: David Beaven
AL8 6NS Welwyn Garden City
Telephone: +44 1707356176
E-mail: david.beaven@hsmc.nhs.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

UK HPFT Occupational Health.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Hertfordshire Partnership NHS Foundation Trust employs approximately 3000 staff based in a range of locations currently across Hertfordshire, Essex and Norfolk.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The successful contractor will be expected to be SEQOHS compliant or to be in the process of applying for accreditation by 1.9.2013 and to provide the full range of occupational health services. Services will include work health screening and assessments for new employees and ongoing health surveillance, management referrals for occupational health advice, occupational immunisations, flu vaccinations, identifying and managing healthcare staff infected with a blood borne virus, management after accidental occupational exposure to blood and body fluids/ infection, workplace health and wellbeing and administration of the eye care voucher scheme.
Hertfordshire Partnership NHS Foundation Trust employs approximately 3000 staff based in a range of locations currently across Hertfordshire, Essex and Norfolk, including Adult and Older People’s Mental Health Services, Children and Adolescent Mental Health Services, Learning Disability Services, Forensic Services and Corporate Services. Services are provided within Inpatient Units, Low and Medium Secure Inpatient Units, Community and General Support Offices. The new OHS provider would be expected to provide services in appropriate settings across currently all 3 counties; geographic locations, staff numbers and services may change over the period of the contract.
In order to provide the best possible service to our staff we are seeking an Occupational Health provider who understands the nature of our client group and the environment within which our staff work. Experience of working with other Mental Health and Learning Disability providers in a proactive way would be beneficial.
There is potentially the opportunity to offer additional services as part of this contract including; a Fast Track Physiotherapy Service to support the rehabilitation of staff suffering back or musculo skeletal complaints; CBT services to promote mental wellbeing in staff and an absence reporting service for staff to telephone as the first point of contact.
II.1.6)Common procurement vocabulary (CPV)

85100000, 85140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be sent out in the ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1) You will need to ensure you register your company details via the suppliers portal on the Due North system www.supplying2nhs.com/

Candidates with an existing account should ensure all details are up to date. Candidates will be required to register their expression of interest via the Due North portal under contract ref: DNWC-96MKJZ Candidates will be required to complete a PQQ which will be sent out automatically once potential bidders have registered interest in this opportunity via Due North. Should you not register your company details on Due North by the closing date, your interest will not be considered further.
2) Specific declarations – suppliers must declare that they have not been convicted of the following.
(a) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(b) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(c) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(d) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. Any resultant contract may be for the benefit of this or other member organisations or NHS bodies within the geographical areas including Bedfordshire, Hertfordshire, Norfolk, Suffolk, Cambridgeshire and Essex. The selected suppliers will be expected to supply all products/services as are required by the contracting authority from time to time. Future additions to their products/services will also be included. The contract is for the benefit of other participating NHS bodies and any other non-NHS bodies which the participants deem necessary for the delivery of services or goods to NHS bodies, local authorities, other government departments or non-departmental public bodies charged with the delivery of healthcare or health related services.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

29.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: