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Occupational Therapy Service Hampshire
Occupational Health

Occupational Therapy Service Hampshire

Thursday, 23 May 2013, 9:48

Occupational Therapy Service Hampshire

Hampshire County Council invites suitably experienced providers to tender for the provision of an Occupational Therapy (OT) service, for adults over the age of 18 with a disability living in Winchester, Test Valley and Eastleigh districts.

UK-Winchester: Health and social work services

2013/S 098-167586

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
3rd Floor West, Elizabeth Court II, The Castle, Hampshire
Contact point(s): Adult Services Department
For the attention of: Paul Keenan
SO23 8UQ Winchester
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk/

Electronic access to information: https://in-tendhost.co.uk/hampshire/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/hampshire/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ASD00054 – Occupational Therapy Service – Winchester, Test Valley and Eastleigh Districts.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Hampshire, United Kingdom: Winchester, Test Valley and Eastleigh Districts only.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Occupational Therapy Service, supporting Winchester, Test Valley and Eastleigh Districts. Hampshire County Council invites suitably experienced providers to tender for the provision of an Occupational Therapy (OT) service, for adults over the age of 18 with a disability living in Winchester, Test Valley and Eastleigh districts. The main aim of the service is to promote and maintain independence and wellbeing. This will be achieved by providing impartial assessments and advice to service users referred by Hampshire County Council’s Adult Services OT teams. The Service provider will supply a fully qualified and experienced Occupational Therapist who is registered with the Health and Care Professions Council. The provide will determine eligibility and arrange for provision of adaptations and equipment, ensuring tuition in its safe use. It will also provide advice, information and signposting for self purchase and charitable funding. The service will be clinic focused but must be able to provide home visits, a minimum of 200 assessments per year is expected to be delivered.
II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 137 163 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract is a 24 month duration with the option to extend the contract for a further period of up to 12 months at the end of the initial term. Annual contract value of 45 721 GBP throughout the contract term.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To support this assessment the Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk Score which will be used to assess the applicant’s financial standing. If this information is not available from N2Check, a risk score will be calculated as per the providers response to financial questions in the Pre-Qualifier Questionnaire (PQQ). A parent guarantee or performance bond may be required from the provider depending on the outcome of the financial scoring as per below:
Score of between 0 and 25 = Fail;
Score of between 26 and 49 = Pass – subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If you are unable to provide either one of these, this will result in a “Fail.” Please note: a financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the Parent Company to assess their suitability to act as Guarantor.
Score of 50 and over = Pass.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

In return for the Service Provider carrying out its obligations under this Contract the Council shall pay to the Service Provider a Weekly Contract Price. The Council will make payment to the Service Provider in instalments in advance as equal payments every four (4) weeks.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential Providers must supply copies of their full report and audited accounts for the previous 2 financial years. If the most recent accounts submitted are for a financial year ending more than 10 months ago then Providers must also submit their most recent set of management accounts. Where a Potential Provider has submitted accounts Information and been awarded a contract by Hampshire County Council within the last three months: the Potential Provider must submit the title of the contract awarded, the department with whom the contract has been entered in to and the estimated value of the contract. Failure to provide the required accounts or contract information will result in the Potential Provider being excluded.
Minimum level(s) of standards possibly required:
A copy of your audited accounts for the last 2 financial years; if you qualify for the small business exemption, a copy of your statutory accounts for your last 2 financial years; a statement of turnover, profit and loss account, balance sheet and a director’s/managing Partners report (if available) for the most recent 2 years of trading; A statement of turnover, profit & loss account, balance sheet and a director’s/managing partners report (if available) for the most recent year of trading; management accounts including a profit & loss account and balance sheet for the period of trading; a statement of your cash flow forecast, projected profit & loss account and balance sheet for the current year and a bank letter outlining the current cash and credit position; alternative means of demonstrating financial status if trading for less than one year (e.g. a copy of your business plan, cash flow forecast, details of your start up capital/loans or management accounts). To support the financial assessment, the Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk, as detailed in III.1.1. Further details are contained in the tender documentation.
Minimum level(s) of standards possibly required: Insurances – it is important you check with your insurance company that your organisation is able to obtain the levels of insurance required. Evidence of this may be requested at any point during the procurement process and prior to contract award.
The Service purchasers will require the Service Provider to have the following levels of cover as a minimum:
Employer’s Liability Insurance 10,000,000 GBP;
Professional Indemnity Insurance 5,000,000 GBP;
Public Liability Insurance 10,000,000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The potential provider will be required to provide information on the following:
— Quality monitoring,
— Safeguarding policy and training,
— Health and safety policy and training,
— Equal opportunities policy.
The potential provider will be asked to provide information on experience regarding the provision of similar type services.
Minimum level(s) of standards possibly required:
Potential providers who declare any of the following will be excluded:
— That the potential provider does not have an Equal Opportunities Policy,
— That the potential provider does not have a Health and Safety Policy or that the Potential Provider has been subject to any infringements, notices or other actions by the Health and Safety Executive and has failed to provide details of any remedial steps taken accordingly,
— That the Potential Provider does not have a Safeguarding Policy.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: To practice as an occupational therapist, you must be registered with the Health and Care Professions Council (HCPC).
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ASD00054
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.7.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This service shall be tendered by electronic means on Hampshire County Council’s tendering opportunities portal at https://in-tendorganiser.co.uk/hanmpshire. Registration and use of the web site is free of charge but potential providers must register in order to access information and documents. Once in the web site, click on ‘ current tenders’ and then on ‘new tender details’ for this contract for further information. If you wish to express interest please click on ‘express interest’ and if you have not previously done so, register your company. The e-mail address should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this e-mail address. How to submit a tender using the In-tend web site: log in to the In-tend web site, go to ‘my tenders’, click on ‘view tender details’ button of this project scroll down the page to where it says ‘invitation to tender’ in the first column and click on the ‘View Documents’ button, one of the documents will say ‘my documents for return’. Download the documents as required. When you have completed your tender, upload the documents back on to the web site and submit your tender. If successfully uploaded, the system will issue a confirmation e-mail.

Documents must be uploaded using Word/Excel or in PDF format.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Hampshire County Council, Adult Services
3rd Floor West, Elizabeth II Court, The Castle
SO23 8UQ Winchester
UNITED KINGDOM
Internet address: http://www.hants.gov.uk/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.5.2013