Ofcom Welsh Language Translation Tender

Ofcom Welsh Language Translation Tender

The requirement is for delivery of a translation service from English to Welsh and less frequently, from Welsh to English.

United Kingdom-London: Translation services

2019/S 192-466829

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ofcom
Riverside House, 2a Southwark Bridge Road
London
SE1 9HA
United Kingdom
Telephone: +44 2079813000
E-mail: hayley.watson@ofcom.org.uk
NUTS code: UK
Internet address(es):Main address: https://ofcom.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ofcom.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ofcom.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: UK Communications Regulator

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Welsh Language Translation

Reference number: Ofcom C20190293

II.1.2)Main CPV code

79530000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Welsh Language (Wales) Measure 2011 established a legal framework to impose duties on certain organisations to comply with standards in relation to the Welsh language. The measure has established official status for the Welsh language in Wales, as well as the general principle that Welsh should not be ‘treated less favourably’ than the English language in Wales.

Ofcom’s overall compliance with the Welsh Language Standards regime resides with the regulatory affairs principal, Wales with ongoing support from the Senior Welsh Language Affairs Advisor who ensures the timely turnaround of accurate Welsh versions of a wide range of documents as well as managing Ofcom’s online and social media presence.

The requirement is for delivery of a translation service from English to Welsh and less frequently, from Welsh to English.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Overview of requirements

The requirement is for delivery of a translation service from English to Welsh and less frequently, from Welsh to English.

As a minimum, the service must deliver the following:

— accurate, timely and clear translation of a wide range of materials from English to Welsh and vice versa,

— simultaneous translation as and when required,

— undertake a number of projects at the same time during busy periods and the ability to work to very tight deadlines,

— proof reading of documents,

— ability to turn around within constrained timescales, e.g. one hour if the translation is urgent,

— quarterly contract management meetings at the Ofcom Wales Office.

It would be preferable were the service also able to:

— maintain and develop a cloud-based dictionary of complex Ofcom terms which can be shared with Ofcom Wales staff to ensure consistency across translations.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

There are 3 options to extend the contract at Ofcom’s sole discretion, each option is for a 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There are 3 options to extend the contract at Ofcom’s sole discretion, each option is for a 12 month extension.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/11/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

Welsh, English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/11/2019
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court of Justice of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Ofcom will incorporate a standstill period of 10 days between the communication of the award decision to tenderers and entering into a contract with the successful tenderer.

Tenderers wishing to obtain further debriefing should request it from the contact point indicated in the Section I.1).

Where issues regarding the award cannot be resolved between Ofcom and the tenderer, the Public Contracts Regulations 2015 allow for appeals to be brought before the High Court of England and Wales.

Any such appeal must be bought promptly and in any event within 3 months.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/10/2019