Off Site Archiving Contract Hertfordshire

Off Site Archiving Contract Hertfordshire

The council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records.

Contract summary

Industry

  • Archiving services – 79995100
  • Archive services – 92512000
  • Archive destruction services – 92512100

Location of contract

HP1 1HH

Value of contract

£70k

Published date

15 November 2019

Closing date

20 December 2019

Contract start date

01 April 2020

Contract end date

31 March 2023

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

 

Description

The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records.

Key components of contract:
o The transfer of our existing storage boxes to the new contractor (If applicable)
o Arranging Collection of new storage boxes to go into storage
o The Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests. Administrative access and user access is required.
o Delivery / retrieval service for records when required (both next day, and in case of emergency; same day) and the ability to have records scanned back securely to BSI 1008 standards.
o Secure, safe and compliant storage of the records.
o Secure and evidenced certified destruction of records when required (at your premises)
o Effective Contract Management, Account Management and performance monitoring
o Auditing and advice on optimum storage performance would be useful
o A simple, accurate and efficient invoice process, preferably one invoice per month

Contract Period
The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020

All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk

Please submit your completed tender document via the Council’s e-tendering portal no later than 12 noon 20 December 2019. Any tender submitted either manually or by email will not be accepted.

 

About the buyer

Contact name

Sue Foster (DBC)

Address

The Marlowes
Hemel Hempstead
Hertfordshire
HP1 1HH
United Kingdom

Telephone

01442 228346

Email

sue.foster@dacorum.gov.uk

 

Other information

Attachments

Additional information on how to apply for this contract

https://in-tendhost.co.uk/supplyhertfordshire/aspx/

All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk

Please submit your completed tender document via the Council’s e-tendering portal no later than 12 noon 20 December 2019. Any tender submitted either manually or by email will not be accepted.

Is a Recurrent Procurement Type? : No

 

How to apply

Please apply directly to the buyer using the contact details provided, or follow the instructions given in the notice description or information section.