Off Site Document Storage for General Medical Council

Off Site Document Storage for General Medical Council

The GMC currently stores 33,600.15 cubic feet of material off site in over 27 000 boxes. The majority of the collection is paper based and indexed at file level and includes over 150000 indexed records managed through the GMC’s Records Management and automated requesting system.

UK-Manchester: Storage services

2013/S 095-162262

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

General Medical Council (GMC)
3 Hardman Street
Contact point(s): Procurement
For the attention of: Chris Park
M3 3AW Manchester
UNITED KINGDOM
Telephone: +44 1619236360
E-mail: gmctenders@gmc-uk.org
Fax: +44 8453570025

Internet address(es):

General address of the contracting authority: http://www.gmc-uk.org

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA19541

Further information can be obtained from: General Medical Council (GMC)
3 Hardman Street
Contact point(s): Procurement
For the attention of: Chris Park
M3 3AW Manchester
UNITED KINGDOM
Telephone: +44 1619236360
E-mail: gmctenders@gmc-uk.org
Fax: +44 8453570025
Internet address: http://www.gmc-uk.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: General Medical Council (GMC)
3 Hardman Street
Contact point(s): Procurement
For the attention of: Chris Park
M3 3AW Manchester
UNITED KINGDOM
Telephone: +44 1619236360
E-mail: gmctenders@gmc-uk.org
Fax: +44 8453570025
Internet address: http://www.gmc-uk.org

Tenders or requests to participate must be sent to: General Medical Council (GMC)
3 Hardman Street
Contact point(s): Procurement
For the attention of: Chris Park
M3 3AW Manchester
UNITED KINGDOM
Telephone: +44 1619236360
E-mail: gmctenders@gmc-uk.org
Fax: +44 8453570025
Internet address: http://www.gmc-uk.org

I.2)Type of the contracting authority

Other: Health Regulator
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Off Site Document Storage.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: All GMC Offices.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The GMC currently stores 33,600.15 cubic feet of material off site in over 27 000 boxes. The majority of the collection is paper based and indexed at file level and includes over 150000 indexed records managed through the GMC’s Records Management and automated requesting system. We also have a small quantity of magnetic media and x rays that require suitable conditions for storage.
Deliveries are required twice daily to an agreed timescale, approximately between 9:00 – 10:00 and 12:00 – 13:00.
We also have an occasional requirement for rush orders to be delivered within two hours of the request acknowledgement.
Collections are required every 1 – 2 days.
Other requirements include meeting the GMC’s information security requirements and adherence to relevant standards, regulations and legislation; including data protection and fire safety.
The GMC may also have a future requirement for occasional secure off-site disposal of material.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=104998

II.1.6)Common procurement vocabulary (CPV)

63121100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

GMC099.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:104998)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.5.2013