Off-Site Storage and Records Management Swindon

Off-Site Storage and Records Management Swindon

Great Western Hospital is seeking a supplier for the provision of off-site storage and records management services. Suppliers must offer solutions for the secure storage, box collection and delivery, scan-on-demand bulk scanning service, a next day delivery and emergency delivery service.

UK-Swindon: storage and retrieval services

2012/S 93-154024

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Great Western Hospital
Marlborough Road
For the attention of: Katie Davidson
SN3 6BB Swindon
UNITED KINGDOM
Telephone: +44 1793604020
E-mail: katie.davidson@gwh.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.gwh.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Off-Site Storage and Records Management.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Swindon.
NUTS code UKK14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Great Western Hospital is seeking a supplier for the provision of off-site storage and records management services. Suppliers must offer solutions for the secure storage, box collection and delivery, scan-on-demand bulk scanning service, a next day delivery and emergency delivery service. The supplier will also provide facility for confidential destruction of material and evidence of the material destroyed.
II.1.6)Common procurement vocabulary (CPV)

63121000, 79996100, 79999100, 72512000, 63121100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Great Western Hospital NHS Foundation Trust is seeking to appoint a supplier for records management services.
Our aim is to assess the quality, service and value for money benefits that suppliers are able to offer across a range of records management services.
Acting as the lead contracting authority, Great Western Hospital NHS Foundation Trust wishes to establish this contract for the Trust and other NHS bodies in the UK including (but not limited to) all NHS Acute Trusts, all NHS Mental Health Trusts, all NHS Foundation Trusts and all Primary Care Trusts (and their statutory successors and organisations created as a result of re-organisation or organisational changes in relation to all these types of bodies). The contract will also be available for all newly formed or merged NHS Trusts.
Further information about the NHS bodies, which are able to use this contract, can be found at:
http://www.monitor-nhsft.gov.uk/about-nhs-foundation-trusts/nhs-foundation-trust-directory

http://www.nhs.uk/ServiceDirectories/Pages/PrimaryCareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

Estimated value excluding VAT:
Range: between 300 000,00 and 350 000,00 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of financing and payment will be set out in the contracting document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to provide information relating to their company accounts to enable the authority to assess their financial standing.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Suppliers must have significant experience of providing secure storage and document management services.
Be ISO9001:2008 certified.
Have facility and capacity to store 45 000 boxes.
See tender for detail on specific requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RN3/001276/05/12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 3.9.2012
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of standstill period prior to contract award) Regulation 47 (enforcement obligations) of the Public Contracts Regulations 2006 and remedies directives December 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.5.2012