Office Cleaning and Caretaking Services 2015

Office Cleaning and Caretaking Services 2015 – 2019

The services to be provided are divided into five separate lots.

United Kingdom-Liverpool: Office cleaning services

2015/S 042-072486

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Symphony Housing Group Limited
12 Hanover Street
For the attention of: Karen Palmer
L1 4AA Liverpool
UNITED KINGDOM
E-mail: kpalmer@cobalthousing.org.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/symphonyhousing

Address of the buyer profile: https://in-tendhost.co.uk/symphonyhousing

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SHG – Office Cleaning and Caretaking services 2015 – 2019.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: North West of England.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Symphony Housing Group (SHG) are providers of low-cost housing in the North West of England. SHG is acting as the lead contracting authority for the purposes of this procurement, although the lots advertised here will be entered into by its member organisatons; BBCHA, Cobalt, LHT or Peak Valley Homes.
SHG are seeking tenders from qualified and experienced providers who can provide high quality cleaning and caretaking services for the office buildings identified in the ITT. The services to be provided are divided into five seperate lots, which are explained in more detail in Annex B.
Service providers are invited to bid for between one and five, which will include general routine cleaning and caretaking including but not limited to: vacuuming, floor polishing/buffing, cleaning of canteen/kitchen areas, cleaning of WC’s, wash basins and toilet areas, cleaning of lifts and stairwells, polishing/dusting of fittings, emptying of refuse bins, cleaning vision glass panels on doors, security, some health and safety duties, general building duties and low level maintenance. Contractors are to bear in mind the requirements of each lot when tendering for this opportunity.
Each lot will run for up to 4 years with an option to extend for a further 4 years.

II.1.6)Common procurement vocabulary (CPV)

90919200, 90919000, 79993100, 98341140

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1: Office Cleaning and Caretaking Services 2015 – (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Cobalt Housing’s head office located at 199 Lower House Lane, Liverpool L11 2SF
Office Cleaning Services 2015 – (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Cobalt Housing’s satellite office located at 3 Falklands Approach, Parthenon Drive, Norris Green, L11 5AW
Lot 2: Office Cleaning and Caretaking Services 2015 – (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Liverpool Housing Trust’s head office located at 12 Hanover Street, Liverpool L1 4AA
Lot 3: Office Cleaning Services 2015 (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Liverpool Housing Trust (Jigsaw Environmental Services) located at Unit 405 Century Building Summers Road Century Buildings Brunswick Business Park L3 4BJ
Lot 4: Office Cleaning Services 2015 (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Liverpool Housing Trust (BBCHA) located at 24 Beechwood Drive, Birkenhead, Prenton, Merseyside CH43 7ZU
Lot 5: Office Cleaning Services 2015 (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Peak Valley Housing (BBCHA) located at The Hub, Stockport Road, Mottram, Hyde, SK14 6AF.
Estimated value excluding VAT: 630 500 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2019

Information about lots

Lot No: 1Lot title: Cobalt – Office cleaning and Caretaking

1)Short description

Office Cleaning and Caretaking Services 2015 – (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Cobalt Housing’s head office located at 199 Lower House Lane, Liverpool L11 2SF
Office Cleaning Services 2015 – (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Cobalt Housing’s satellite office located at 3 Falklands Approach, Parthenon Drive, Norris Green, L11 5AW.

2)Common procurement vocabulary (CPV)

90919200, 90919000, 79993100, 98341140

3)Quantity or scope

Estimated value excluding VAT: 235 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: LHT Office cleaning and caretaking (Hanover Street)

1)Short description

Office Cleaning and Caretaking Services 2015 – (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Liverpool Housing Trust’s head office located at 12 Hanover Street, Liverpool L1 4AA.

2)Common procurement vocabulary (CPV)

90919200, 90919000, 79993100, 98341140

3)Quantity or scope

Estimated value excluding VAT: 272 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Jigsaw Office cleaning contract

1)Short description

Office Cleaning Services 2015 (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Liverpool Housing Trust (Jigsaw Environmental Services) located at Unit 405 Century Building Summers Road Century Buildings Brunswick Business Park L3 4BJ.

2)Common procurement vocabulary (CPV)

90919200, 90919000

3)Quantity or scope

Estimated value excluding VAT: 18 500 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: BBCHA Manor House, Birkenhead, Wirral cleaning contract

1)Short description

Office Cleaning Services 2015 (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Liverpool Housing Trust (BBCHA) located at 24 Beechwood Drive, Birkenhead, Prenton, Merseyside CH43 7ZU.

2)Common procurement vocabulary (CPV)

90919200, 90919000

3)Quantity or scope

Estimated value excluding VAT: 25 500 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5Lot title: PVH The Hub, Hyde cleaning contract

1)Short description

Office Cleaning Services 2015 (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Peak Valley Housing (BBCHA) located at The Hub, Stockport Road, Mottram, Hyde, SK14 6AF.

2)Common procurement vocabulary (CPV)

90919200, 90919000

3)Quantity or scope

Estimated value excluding VAT: 79 500 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the conditions stated in the ITT MOI Document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the conditions stated in the ITT MOI Document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the performance targets and indicators detailed in the ITT MOI Document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the conditions stated in the ITT MOI Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the conditions stated in the ITT MOI Document.
Minimum level(s) of standards possibly required: As per the conditions stated in the ITT MOI Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the conditions stated in the ITT MOI Document.
Minimum level(s) of standards possibly required:
As per the conditions stated in the ITT MOI Document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SHG-P136

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.4.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Group Procurement Manager
Symphony Housing Group, Quay Plaza 2, 1st Floor — Lowry Mall, Salford Quays
M50 3AH Salford
UNITED KINGDOM
E-mail: stephen.everitt@symphonyhousing.org.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2015