Office Cleaning Services Burton Upon Trent

At Trent and Dove Housing Limited we need one or more suppliers who can provide us with a good standard of regular cleaning and also be available when required for emergency cleans.

United Kingdom-Burton upon Trent: Cleaning services

2015/S 044-076391

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Trent and Dove Housing Limited
Trinity Square, Horninglow Street
DE14 1BL Burton upon Trent
UNITED KINGDOM

Further information can be obtained from: Xantive Ltd
Stirling House, 6 The Courtyard, Harris Business Park, Hanbury Road
Contact point(s): Please see section VI.3) Additional information on this notice
For the attention of: Steve Turner
B60 4DJ Bromsgrove, Worcestershire
UNITED KINGDOM
Telephone: +44 1527558111
E-mail: steve.turner@xantive.co.uk
Fax: +44 1527558101
Internet address: www.xantive.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Xantive Ltd
Stirling House, 6 The Courtyard, Harris Business Park, Hanbury Road
Contact point(s): Please see section VI.3) Additional information on this notice
For the attention of: Steve Turner
B60 4DJ Bromsgrove, Worcestershire
UNITED KINGDOM
Telephone: +44 1527558111
E-mail: steve.turner@xantive.co.uk
Fax: +44 1527558101
Internet address: www.xantive.com

Tenders or requests to participate must be sent to: Xantive Ltd
Stirling House, 6 The Courtyard, Harris Business Park, Hanbury Road,
Contact point(s): Please see section VI.3) Additional information on this notice
For the attention of: Steve Turner
B60 4DJ Bromsgrove
UNITED KINGDOM
Telephone: +44 1527558111
E-mail: steve.turner@xantive.co.uk
Fax: +44 1527558101
Internet address: www.xantive.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Trent and Dove Scheme and Office Cleaning.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

At Trent and Dove Housing Limited we need one or more suppliers who can provide us with a good standard of regular cleaning and also be available when required for emergency cleans and deep cleans.
We would like suppliers to take on additional responsibilities and offer added value such as alarm testing and so forth.
We aim to appoint one supplier to each lot:
Routine Communal Cleaning (34 schemes requiring weekly cleaning);
Laundry Cleaning (5 laundries requiring daily cleaning seven days a week);
Office Cleaning (2 office locations requiring daily cleaning, Monday to Friday).

II.1.6)Common procurement vocabulary (CPV)

90910000, 90919200, 90911100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1: Communal Cleaning

1)Short description

Routine Communal Cleaning (34 schemes requiring weekly cleaning).

2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Lot 2: Office Cleaning

1)Short description

Office Cleaning (2 office locations requiring daily cleaning, Monday to Friday).

2)Common procurement vocabulary (CPV)

90919200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Lot 3: Laundry Cleaning

1)Short description

Laundry Cleaning (5 laundries requiring daily cleaning seven days a week).

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The information that will be required will be detailed in the Company Response section of the Invitation to Tender that will be issued in connection with this contract.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information that will be required will be detailed in the Company Response section of the Invitation to Tender that will be issued in connection with this contract.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In order to Obtain information for this tender log on to the ‘Xantive Tender Platform’ web site:

1) Click the link http://xantive.supplierselect.com/rfp/

If not already registered follow point 2 otherwise log in and follow point 5.
2) Click the link ‘Create a new organization account’;
3) Register an account;
4) Login with new details;
5) Click ‘Public Projects’ link at top right of screen;
6) Click ‘Create Invitation’ for the ‘Trent and Dove Scheme and Office Cleaning’ project;
7) Change Status to Accepted;
8) Complete questionnaire displayed and change status to ‘submitted’.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.2.2015