Office Cleaning Services Liverpool

Office Cleaning Services Liverpool

The provision of office based cleaning services for the Beatles Story attraction at the Pier Head and Albert Dock sites.

UK-Liverpool: Cleaning services

2013/S 095-162018

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Beatles Story Ltd
Britannia Vaults, Albert Dock
Contact point(s): http://www.thechest.nwce.gov.uk/
L3 4AD Liverpool
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.merseytravel.gov.uk

I.2)Type of the contracting authority

Other: Limited liability company that is a subsidiary company of Merseytravel (a body governed by public law)
I.3)Main activity

Other: Tourist Attraction
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The provision of office based cleaning services for the Beatles Story attraction at the Pier Head and Albert Dock sites.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Merseyside.
NUTS code UKD5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Beatles Story LTD is looking for a reliable, value for money service tailored to our unique requirements. We are a 7 day operational visitor attraction located at The Albert Dock with a second location within the Mersey Ferries Terminal Building at Pier Head, Liverpool. Applicants must be able to demonstrate experience within providing a quality service and be able to provide a 20 minute response time for supervision.It is anticipated that the service will be required for a period of 2 years. This period may be extended for a period of 2 years at the absolute discretion of the Contracting Party. Relevant references will be required.
II.1.6)Common procurement vocabulary (CPV)

90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Beatles Story LTD is looking for a reliable, value for money service tailored to our unique requirements. We are a 7 day operational visitor attraction located at The Albert Dock with a second location within the Mersey Ferries Terminal Building at Pier Head.
Applicants must be able to demonstrate experience within providing a quality service and be able to provide a 20 minute response time for supervision.It is anticipated that the service will be required for a period of 2 years. This period may be extended for a period of 2 years at the absolute discretion of the Contracting Party. Relevant references will be required.
Estimated value excluding VAT:
Range: between 300 000 and 480 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Relevant details will be contained within the Invitation to Tender and sent to the shortlisted companies. However, Public and Employers liability insurance must be in place.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Relevant details will be contained within the Invitation to Tender and sent to the shortlisted companies.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the case of a group of bidders, any successful tenderer will be a legal personae known to the law of England and will be held jointly and severally liable for the performance of any contract awarded under this procurement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers are required to request a pre-qualification questionnaire for completion and submission to the Contracting Authority. Requests for pre-qualification questionnaires must be made out to the website detailed in point I and completed and returned by the deadline stated. Pre-qualification process is online and must be submitted via the online portal. Contact details are contained in point I. The pre-qualification questionnaires will be evaluated as per the conditions for participation detailed below and in
accordance with regulations 23-26 of the Public Contracts Regulations 2006.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Suppliers are required to request a pre-qualification questionnaire for completion and submission to the Contracting Authority. Requests for pre-qualification questionnaires must be made out to the website detailed in point I and completed and returned by the deadline stated. Pre-qualification process is online and must be submitted via the online portal. Contact details are contained in point I. The pre-qualification questionnaires will be evaluated as per the conditions for participation detailed below and in
accordance with regulations 23-26 of the Public Contracts Regulations 2006.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Suppliers are required to request a pre-qualification questionnaire for completion and submission to the Contracting Authority. Requests for pre-qualification questionnaires must be made out to the website detailed in point I and completed and returned by the deadline stated. Pre-qualification process is online and must be submitted via the online portal. Contact details are contained in point I. The pre-qualification questionnaires will be evaluated as per the conditions for participation detailed below and in
accordance with regulations 23-26 of the Public Contracts Regulations 2006.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 12
Objective criteria for choosing the limited number of candidates: Technical competence. Financial stability. Safety. Equality. Environmental.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PROC0135
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority reserves the right not to award or enter into any contract/agreement as a result of this tendering process. The contracting authority takes the view that the European Acquired Rights Directive 77/187/EEC (as amended by 2001/23/EC) and/or the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended) potentially applies to the Contract. If the Directive and/or the Regulations do apply then tenderers should take into account the following requirements:
(a) the need to consult with a recognised trade union;
(b) the need to maintain existing rates of pay and conditions of employment of employees currently employed in providing services to the contracting authority;
(c) the need for the successful tenderer to accept liability in respect of claims for redundancy, unfair dismissal and all other claims related to such employees;
(d) to make adequate provision for the full compliance with the aforementioned Directive and/or Regulations;
(e) to expedite the requirements of the Directive and/or Regulations with due diligence;
You are advised to seek independent professional advice on the effect of the Directive and the Regulations on your company/firm should you be in the position of being the successful tenderer.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.5.2013