Office Cleaning Services Merseyside
First Ark is looking for a single cleaning contractor to provide a cleaning and window cleaning service across a number of sites within the Merseyside area.
United Kingdom-Prescot: Office cleaning services
Section I: Contracting authority
First Ark Group
Lakeview, Kings Business Park
For the attention of: Sharon Hughes
L34 1PJ Prescot
General address of the contracting authority: http://www.firstark.com
Address of the buyer profile: https://cirrus-tenders.co.uk/Home.aspx?Link=[ced35f80-c8d6-4396-aaeb-ba0bdb7960c1]&ClientStyle=1
Electronic access to information: https://cirrus-tenders.co.uk/Home.aspx?Link=[ced35f80-c8d6-4396-aaeb-ba0bdb7960c1]&ClientStyle=1
Electronic submission of tenders and requests to participate: https://cirrus-tenders.co.uk/Home.aspx?Link=[ced35f80-c8d6-4396-aaeb-ba0bdb7960c1]&ClientStyle=1
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Merseyside and Knowsley.
NUTS code UKD5
*** This tender can only be accessed online at www.cirrustenders.co.uk *** Please do not contact First Ark to request tender documentation, log on to www.cirrustenders.co.uk to access the tender directly.
The First Ark Group consists of four companies that work together with the over-riding purpose of making a real positive difference to our communities and to people’s lives.
We are, as a Group, committed to ‘Creating Success’ with each part of the Group contributing in a different way:
— First Ark Ltd is the parent organisation that sets and oversees Corporate Strategy
— KHT is our successful housing association that provides homes to over 25 000 people through its 14 000 homes in Knowsley on Merseyside
— Vivark Ltd is the new name for an experienced property maintenance team who will provide a range of services including repairs and maintenance, gas servicing, handyperson services, refurbishment and facilities management.
— KHT Services is our development company which will help us deliver our new build programme.
This procurement exercise is being led by the First Ark Group for itself and on behalf of the other members of the First Ark Group and references in this document to First Ark/First Ark Group/the Group should be construed accordingly.
First Ark is looking for a single cleaning contractor to provide a cleaning and window cleaning service across a number of sites within the Merseyside area. Services required under this contract are expected to be for cleaning and internal/external window cleaning to a number of First Ark offices, community centres and other locations as identified during the ITT stage of the tender process. The successful contractor will also be required to provide consumable items (such as toilet rolls and washing up liquid) under this contract, and may be required to provide additional hygiene consumables (such as sanibins, spray fragrance and liquid soaps) during the duration of the contract. Additional detail will be included within the ITT stage of the tender process.
The contract is to start 1.4.2014.
The outcome of the tender process will be a single contract with a single contractor. The contract will be an initial 2 year contract with 4 annual options to extend by a further 12 months on each occasion up to a maximum 6 years total contract term, subject to First Ark requirements and the performance of the successful contractor.
Potential value (inclusive of VAT) is approximately 95 000 GBP per annum in total (including consumable items), made up of approximately 92 500 GBP on cleaning services and consumable items, and 2 500 GBP on window cleaning. No guarantees are given, nor are implied as to the value of works that will be placed with the successful contractor over the potential maximum 6 year period as future projections are estimates only at this stage. First Ark accept no liability for any inaccuracies in the estimates provided.
Between 5 and 8 bidders are expected to be shortlisted and invited to tender following the PQQ shortlisting stage. The final contract award is envisaged to be to one bidder.
The contract will be available to KHT and all other members of the First Ark Group from time to time (including all subsidiary undertakings of the First Ark Group from time to time), such that each of the above will be entitled to purchase services from the contract.
Estimated value excluding VAT: 475 000 GBP
Description of these options: The initial term is a 24 month contract with 4 annual options to extend to a maximum total contract duration of 6 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA(c);
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e), where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010(f);
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(g), within the meaning of—
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(h), the Theft Act (Northern Ireland) 1969(i), the Theft Act 1978(j) or the Theft (Northern Ireland) Order 1978(k);
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(a), article 451 of the Companies (Northern Ireland) Order 1986(b) or section 993 of the Companies Act 2006(c);
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(d) or section 72 of the Value Added Tax Act 1994(e);
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(f);
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(g) or section 19 of the Theft Act (Northern Ireland) 1969(h);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(i); or (ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002(j);
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(k) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(l);
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(m); or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
Minimum level(s) of standards possibly required: See Pre Qualification Questionnaire.
See Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre Qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: See Pre Qualification Questionnaire.
Payable documents: no
Section VI: Complementary information
Estimated timing for further notices to be published: 6 years, if all options to extend are taken.
*** This tender can only be accessed online at www.cirrustenders.co.uk ***
Please do not contact First Ark To request tender documentation, log on to www.cirrustenders.co.uk to access the tender directly.
Under the Public Services (Social Value) Act 2012 First Ark must consider:
a) how what is being procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
b) how, in conducting the process of procurement, it might act with a view to securing that improvement.
Accordingly, the subject matter of this procurement has been scoped to take into account the priorities of First Ark relating to social well-being.
These priorities have been considered and detail will be provided in the ITT regarding the implications for specification and/or the evaluation criteria.
If an appeal regarding the award of the framework has not successfully been resolved between the tenderer and First Ark, then the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice:26.9.2013