Office Cleaning Tender Newcastle upon Tyne

Office Cleaning Tender Newcastle upon Tyne

Home Group FM Group Office Cleaning.United Kingdom-Newcastle upon Tyne: Accommodation, building and window cleaning services.

2013/S 184-317833

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group
Procurement, 2 Gosforth Park Way, Gosforth Business Park
For the attention of: Tony Screen
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912906106
E-mail: tony.screen@homegroup.org.uk

Internet address(es):

General address of the contracting authority: www.housingprocurement.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Home Group FM Group Office Cleaning.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Various Locations England, Scotland and Wales.
NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 200 000 and 1 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

Home Group are looking for contractors to provide Office and / or Window Cleaning services. Office contractors will also manage washroom services consumables to its main office buildings.
Home Group will be looking to apply contracts to all office properties and each participant is welcome to express an interest in any number of the whole management regions or a number of individual properties in either cleaning services or window cleaning or both services together including management of washroom consumables.
This contract will be to supply both labour and cleaning materials/equipment.
II.1.6)Common procurement vocabulary (CPV)

90911000, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Office Cleaning and Window cleaning of Group Offices 72 Nationally.
North East 6, North West 10 Central North & South 22 (to be split) Scotland 4 South East 18 South West 6 Scotland 4 possible Wales 1.
Estimated value excluding VAT: 1 800 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Central North (South)

1)Short description

Covers both Central North and South Post Codes
Post Code
CV11 4DS
DN15 7LU
NN5 7QA
OX16 5NU
OX4 3UT
S65 1SL
S71 1HH
YO12 7PW
B7 4AX
BD8 8BD
DE1 1UJ
DY10 1PU
HD2 1XN
LS22 7BA
NN15 7AN
PE1 1SQ
SY1 3EH
WN8 6PN
WR3 8TJ
YO13 0HG
YO17 7HH
YO30 6QF
2)Common procurement vocabulary (CPV)

90911000, 90919200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Central South (North)

1)Short description

Central South includes North to be split.
Post Code
CV11 4DS
DN15 7LU
NN5 7QA
OX16 5NU
OX4 3UT
S65 1SL
S71 1HH
YO12 7PW
B7 4AX
BD8 8BD
DE1 1UJ
DY10 1PU
HD2 1XN
LS22 7BA
NN15 7AN
PE1 1SQ
SY1 3EH
WN8 6PN
WR3 8TJ
YO13 0HG
YO17 7HH
YO30 6QF
2)Common procurement vocabulary (CPV)

90911000, 90919200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: North East

1)Short description

Post Codes
NE10 0JP
DH8 5XP
DL5 6DX
SR3 1SL
TS18 3TU
TS24 0UJ
2)Common procurement vocabulary (CPV)

90911000, 90919200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: North West

1)Short description

Post Codes
L31 8BX
L8 7SY
WA3 6FW
CA15 8AD
CA25 5AP
CA28 9LU
CA28 9LU
CA7 9EJ
LA18 4DR
LA9 7AT
2)Common procurement vocabulary (CPV)

90911000, 90919200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Scotland

1)Short description

Post Codes
DD1 1DJ
DG1 4ZZ
G69 6GA
KY11 2YR
2)Common procurement vocabulary (CPV)

90911000, 90919200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: South East

1)Short description

Post Codes
HA2 0UR
HP19 9AG
ME15 6ED
RG24 8BQ
SP10 5NY
BN27 3JN
CM1 1NH
CM1 1NH
CM20 1DR
HA2 0TY
HP13 7BU
NR2 4AP
NR3 1RW
NW9 5GJ
PO9 1SA
RG41 5HF
RH19 3BG
SO19 7GA
2)Common procurement vocabulary (CPV)

90911000, 90919200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: South West

1)Short description

Post Codes
EX2 8PN
GL51 8HF
PL1 3HQ
PL25 3RF
TA2 6HB
2)Common procurement vocabulary (CPV)

90911000, 90919200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Wales

1)Short description

Post Code Cardiff possible
CF10 4RU
2)Common procurement vocabulary (CPV)

90911000, 90919200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details Included in Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details Included in Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting Authority reserves the right to require groupings of contractors to take a particular legal form, a single contractor to take primary liability or each party to undertake joint and several liability. Further information will be contained in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Applicants will be required to complete a questionnaire with details of the economic operator’s personal situation, structure, current financial standing, evidence of insurance cover, experience, examples of similar activities undertaken in the past 3 years.
As specifiedin the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specifiedin the tender documentation.
Minimum level(s) of standards possibly required:
As specifiedin the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 10
Objective criteria for choosing the limited number of candidates: As specified in the tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.10.2013 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

18.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Prospective bidders are required to utilise the provision of our electronic ā€˜Opportunities Portal’ to download and submit all documentation within the tender.
This portal can be found at: www.housingprocurement.com

Prospective bidders must log onto the site and register as a supplier. Instructions and help are available from the home page. The PQQ document will then be available for completion. Queries from bidders can also be raised within the portal where they will be answered accordingly, allowing total transparency to all other participating bidders.
The Contracting Authority reserves the right to cancel the procurement/tender process and to not make an award of the contract and does not accept any liability for costs incurred in responding to the pre-qualification questionnaire or invitation to tender. Save for any mandatory periods, the timescales indicated in this Contract Notice are approximate and the Contracting Authority reserves the right to amend the same.
Home Group is acting as a central purchasing body on behalf of itself and potentially a range of contracting authorities who will be able to access this framework. Eligible bodies include:
Home Group and any existing or future subsidiary companies (see www.homegroup.org.uk for more information on the Group);

Other Registered Providers in England (providers registered with the Homes and Communities Agency, see www.homesandcommunities.co.uk) and Social Landlords in Scotland (providers registered with the Scottish Housing Regulator, see www.scottishhousingregulator.gov.uk);

Charitable Organisations registered with the Charity Commission for England and Wales (see www.charity-commission.gov.uk ) or the Office of the Scottish Charity Regulator (see www.oscr.org.uk) whose charitable purposes include, but not are limited to, the prevention or relief of poverty; the advancement of education; the advancement of health or saving of lives; the advancement of citizenship or community development; the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage; and, any other purposes currently recognised as charitable and any new charitable purposes which are similar to another charitable purpose; and Social Enterprises involved in the provision of housing related services/activities or whose activities are similar to those listed above in respect of charitable organisations.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.9.2013