Office Cleaning Tender Northern Ireland Housing Executive

Office Cleaning Tender Northern Ireland Housing Executive

The Northern Ireland Housing Executive (NIHE) invites tenders for the provision of office cleaning services.

UK-Belfast: office cleaning services

2012/S 80-131756

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Housing Executive
Corporate Procurement Unit, 6th Floor, The Housing Centre, 2 Adelaide Street
For the attention of: As above
BT2 8PB Belfast
UNITED KINGDOM
Telephone: +44 2890318987
E-mail: ronan.matthews@nihe.gov.uk
Fax: +44 2890318977

Internet address(es):

General address of the contracting authority: http://www.nihe.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of office cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Northern Ireland Housing Executive (NIHE) invites tenders for the provision of office cleaning services. Further details are set out in the tender documents available from the contact point referred to above.
II.1.6)Common procurement vocabulary (CPV)

90919200, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

NIHE requires a contractor or contractors to provide office cleaning services in the offices listed in the Specification. Details of the services are provided in the tender documentation. The services to be procured are divded in to the following five lots to cover five areas within Northern Ireland:
Lot 1: South East area;
Lot 2: North East area;
Lot 3: West area;
Lot 4: Housing Centre, Spencer House, Ann Street, and Norwich Union House, Belfast;
Lot 5: Belfast area.
NIHE proposes to hold a separate competition and enter a separate contract for each lot. NIHE reserves the right to abandon the competition for any lot at any time. Please refer to the tender documentation for further details.
There is no guarantee that any agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting agreement is withdrawn and / or the procurement process stopped for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
II.2.2)Information about options

Options: yes
Description of these options: The contract for each lot will be for an initial period of 24 months with potential contract extension of up to 24 months as stated in the Tender and contract documentation.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of office cleaning services lot 1

1)Short description

Provision of an office cleaning service mainly in the South East area. Further details are set out in the tender documents available from the contact point referred to above.
2)Common procurement vocabulary (CPV)

90919200, 90910000

3)Quantity or scope

NIHE offices mainly within the South East area. Further details are set out in the tender documents available from the contact point referred to above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Further details are set out in the tender and contract documentation which potential bidders are encouraged to review.
Lot No: 2 Lot title: Provision of office cleaning services lot 2

1)Short description

Provision of an office cleaning service mainly in the North East area. Further details are set out in the tender documents available from the contact point referred to above.
2)Common procurement vocabulary (CPV)

90919200, 90910000

3)Quantity or scope

NIHE offices mainly in the North East area. Further details are set out in the tender documents available from the contact point referred to above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Further details are set out in the tender and contract documentation which potential bidders are encouraged to review.
Lot No: 3 Lot title: Provision of office cleaning services lot 3

1)Short description

Provision of an office cleaning service mainly in the West area. Further details are set out in the tender documents available from the contact point referred to above.
2)Common procurement vocabulary (CPV)

90919200, 90910000

3)Quantity or scope

NIHE offices mainly within the West area. Further details are set out in the tender documents available from the contact point referred to above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Further details are set out in the tender and contract documentation which potential bidders are encouraged to review.
Lot No: 4 Lot title: Provision of an office cleaning service lot 4

1)Short description

Provision of an office cleaning service mainly in the following Belfast offices: Housing Centre, Spencer House, Ann Street, and Norwich Union House, Belfast. Further details are set out in the tender documents available from the contact point referred to above.
2)Common procurement vocabulary (CPV)

90919200, 90910000

3)Quantity or scope

NIHE offices mainly in the following Belfast offices: Housing Centre, Spencer House, Ann Street, and Norwich Union House, Belfast. Further details are set out in the tender documents available from the contact point referred to above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Further details are set out in the tender and contract documentation which potential bidders are encouraged to review.
Lot No: 5 Lot title: Provision of an office cleaning service lot 5

1)Short description

Provision of an office cleaning service mainly in the Belfast area. Further details are set out in the tender documents available from the contact point referred to above.
2)Common procurement vocabulary (CPV)

90919200, 90910000

3)Quantity or scope

NIHE offices mainly within the Belfast area. Further details are set out in the tender documents available from the contact point referred to above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Further details are set out in the tender and contract documentation which potential bidders are encouraged to review.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to tender documentation available from the contact point above.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment by BACS within 30 days of supply of service and invoice subject to and in accordance with contractual terms and conditions (available from the contact point above).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tenderer must be a legal entity before entering in to any contract with NIHE.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to tender documentation available from the contact point above.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 and as set out in the tender documentation available from the address above.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation available from the contact point above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation available from the contact point above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T1157
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.6.2012 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.6.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: NIHE Officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please refer to tender documentation available from the contact point above.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of Northern Ireland
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
E-mail: adminoffice@courtsni.gov.uk
Telephone: +44 2890235111
Internet address: http://www.courtsni.gov.uk
Fax: +44 2890313508

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: NIHE will incorporate a minimum 10 calendar day standstill period from the point information on the award of the contract is communicated to tenderers in accordance with the Public Contracts Regulations 2006 (as amended). A contract will not be entered into during this period. Appeal procedures are specified in the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.4.2012