Cardiff: office and computing machinery, equipment and supplies except furniture and software packages
Office Equipment Tender for Welsh Purchasing Consortium.
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Cardiff County Council
Procurement & Supplies, Bessemer Close, Leckwith Industrial Estate
For the attention of: Josslyn Stephens, see details below
CF11 8XH Cardiff
General address of the contracting authority: http://www.cardiff.gov.uk
Address of the buyer profile: http://www.cardiff.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
General public services
Housing and community amenities
Public order and safety
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Deliveries to be made within the two trading authorities operating under the ; Cardiff and Bridgend. Deliveries will be made directly to the customer.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
maximum number of participants to the framework agreement envisaged: 27
Duration of the framework agreementDuration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 314 260 GBP
Frequency and value of the contracts to be awarded: Every 4 years.
II.1.5)Short description of the contract or purchase(s)
Products include, but are not restricted to fax machines, telephones, laminators, shredders, trimmers and guillotines, binding machines, dictation and note takers, electric pencil sharpeners, bank note detectors and cash counters as well as accessories for use with these machines.
Community Benefits doesn’t apply to this contract.
II.1.6)Common procurement vocabulary (CPV)
30000000, 30100000, 30123000, 30123600, 30124000, 30142000, 30191000
II.1.7)Information about Government Procurement Agreement (GPA)
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Laminators (Basket 2).
Comb Binders (Basket 3).
Guillotines and Trimmers (Basket 4).
Telephones (Basket 5).
Dictation and Note Takers (Basket 6).
Sharpeners (Basket 7).
Fax Machines (Basket 8).
Note Detectors and Cash Counters (Basket 9).
Estimated value excluding VAT: 314 260 GBP
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations.
III.2.2)Economic and financial ability
(j) where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
See tender pack.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: One per lot.
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 70 %
2. Quality (breakdown below). Weighting 30 %
3. Delivery. Weighting 30 %
4. Quality. Weighting 30 %
5. Ordering. Weighting 20 %
6. Financial & economic. Weighting 10 %
7. Other information. Weighting 10 %
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Place:County Hall, Atlantic Wharf, Cardiff.
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds
The framework contains the supply of office equipment.
Cardiff Council will be conducting this procurement exercise using the Alito E-tendering portal. This can be found at http://appswales.alito.co.uk.To express an interest and download the documents for this tender opportunity, you will need to visit this site and perform a simple free registration for your organisation. *** All suppliers must select category GO12 – Office Equipment Supplies and must have selected this on their supplier profile to access the tender documents*** Please note the successful companies will need to be fully registered for this category before the framework can commence. Once registration is complete you will be able to register your interest in the tender in order to download the documents. If you have any problems accessing the information then please contact The Sourcing Team on +44 2920873732 and they will be able to assist you.
Expressions of Interest will ONLY be accepted through the Alito Portal.
The deadline for expressing an interest is: by 16:00:00hrs Thursday 5.1.2012. The deadline for the return of the tender submission is 12:00:00hrs (noon) Thursday 19.1.2012.
Please note; Tenderers will not be able to access the documentation after 16:00:00hrs Thursday 5.1.2012. The system will automatically deny access.
All correspondence should be directed through the dialogue tab within the Alito portal.
The contact in Corporate Procurement Services for this tender is:
Josslyn Stephens, Assistant Procurement Officer.
Buy4Wales Reference Number: 26014.
VI.5)Date of dispatch of this notice:25.11.2011