Office Fit-out and Total Facilities Management Tender Birmingham

Office Fit-out and Total Facilities Management Tender Birmingham

Project management, design and build, refurbishment/fit-out works at Birmingham 2022 Games Headquarters.

United Kingdom-Birmingham: Building and facilities management services

2019/S 244-600356

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
Postal address: One Brindley Place
Town: Birmingham
NUTS code: UKG3
Postal code: B1 2JB
Country: United Kingdom
Contact person: Graham Radcliffe
E-mail: Graham.Radcliffe@birmingham2022.com
Telephone: +44 7951735849
Internet address(es):Main address: www.birmingham2022.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Office Fit-out and Total Facilities Management

Reference number: PRO.WKF.0017

II.1.2)Main CPV code

79993000

II.1.3)Type of contract

Services

II.1.4)Short description:

A combination of services and minor works requirements:

— project management, design and build, refurbishment/fit-out works at Birmingham 2022 Games Headquarters, One Brindley Place, Birmingham, B1 2JB, and

— total facilities management at the same address until December 2022.

With the optional inclusion, on a call-off basis of:

— project management, design and build, refurbishment/fit-out works at additionally required accommodation (UAC, additional staff accommodation), and

TFM at additionally required accommodation (UAC, additional staff accommodation) and subsequent dilapidations review/works at the culmination of our lease at One Brindley Place and at additionally required accommodation (UAC, additional staff accommodation).

OC envisions a JCT contract for the fit-out and a services contract for TFM; these will be developed through the dialogue process.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG
Main site or place of performance:

West Midlands (ENGLAND).

II.2.4)Description of the procurement:

Competitive dialogue tender process under PCR2015, seeking sponsorship offers, for the provision

— project management, design and build, refurbishment/fit-out works at Birmingham 2022 Games Headquarters, One Brindley Place, Birmingham, B1 2JB, and

— total facilities management for One Brindley Place, up until December 2022.

With the optional inclusion, on a call-off basis of:

— project management, design and build, refurbishment/fit-out works at additionally required accommodation (UAC, additional staff accommodation), and

— total facilities management at additionally required accommodation (UAC, additional staff accommodation) and subsequent dilapidations review/works at the culmination of our lease at One Brindley Place and at the additionally required accommodation (UAC, additional staff accommodation).

OC envisions a JCT contract for the fit-out and a services contract for TFM; these will be developed through the dialogue process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2020
End: 31/12/2022
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The range of the estimated contract value for both requirements is 2 000 000 GBP to 4 000 000 GBP.

Commercial model and scopes of works and services will be developed through the dialogue process.

OC envisions a JCT contract for the fit-out and a services contract for TFM; these will be developed through the dialogue process.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/01/2020
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/02/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Background

The Commonwealth Games is a unique gathering of nations and territories who share a common heritage and come together every 4 years to compete in a spirit of friendly competition that generates significant global impact.

The Commonwealth Games are unique among major multi-sport events in providing equal medal opportunities for men and women and through the integration of events for athletes with a disability, together reflecting the CGF values of equality, diversity and inclusivity. The staging of the Commonwealth Games also reflects a focus on social values and the delivery of a positive legacy for host communities and the nations and territories that compete.

Seventy-one Commonwealth nations and territories are expected to participate in the XXII Commonwealth Games in Birmingham, which will take place from 27 July to 7.8.2022.

Events will be held in venues across Birmingham and the West Midlands, with the track cycling due to take place at the Lee Valley VeloPark in London.

The Games will bring together 6 500 athletes and officials in one of the youngest cities in Europe and will feature the Commonwealth’s best athletes, going for gold in a showcase of 17 different sports over 11 days of competition. They are expected to be watched by over 1 000 000 ticketed spectators and the action will be broadcast to an estimated television audience of 1 500 000 000.

A landmark event in the history of Birmingham, the Games will accelerate new housing and transport projects, create jobs and apprenticeships and deliver trade and investment opportunities. The biggest sporting and cultural event ever to be held in the West Midlands region, the Birmingham 2022 Commonwealth Games will bring people together to take part in a unique festival of sport, culture and business, making a world of difference for everyone in the city, in every community across the West Midlands and throughout the Commonwealth and beyond.

Procurement

OC is procuring the contract(s) using the competitive dialogue procedure pursuant to the Public Contract(s)s Regulations 2015. OC is mindful of the resource such engagement can involve for both tenderers and OC itself and accordingly OC has designed a streamlined competitive dialogue process.

A selection questionnaire (SQ) will be issued to all interested potential providers along with a descriptive document (DD), which details the scope of the procurement, indicative topics for dialogue, the SQ and invitation to submit a final tender (ISFT) evaluation methodologies, the procurement timetable and other supporting information.

The range of the estimated contract value for both requirements is 2 000 000 GBP to 4 000 000 GBP.

OC envisions a JCT contract for the fit-out and a services contract for TFM; these and the commercial model and scopes of works and services will be developed through the dialogue process.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Building-and-facilities-management-services./35JAC7AX5P

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/35JAC7AX5P

Go Reference: GO-20191216-PRO-15690858

VI.4)Procedures for review

VI.4.1)Review body

Official name: Royal Courts of Justice
Town: London
Postal code: WC1A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/12/2019