Office Fit-Out Works for Foreign and Commonwealth Office

Office Fit-Out Works for Foreign and Commonwealth Office

NATO HQ: UKDel NATO office fit-out, Brussels.

United Kingdom-London: Construction work

2014/S 100-173941

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office
King Charles Street
For the attention of: Jon Meadows
SW1A 2AH London

Internet address(es):

General address of the contracting authority:

Further information can be obtained from:
Use the messaging system within Bravo for any clarifications

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

Tenders or requests to participate must be sent to:

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

NATO HQ: UKDel NATO office fit-out, Brussels.

II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Brussels, Belgium.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The UK is committed to the new NATO HQ building which is presently under construction on a former military barracks, over the road from the current HQ (a former hospital which was regarded as ‘temporary accommodation’ when NATO HQ moved there from Paris in the 1960s), and which is due to be completed in 2016.
The UK Delegation (which is a joint FCO/MOD Delegation), is expected to relocate in the 2nd/3rd Qtr 2016 but this programme is being managed by the main NATO project team.
The new building is necessary due to poor health and safety standards in the present building; and NATO enlargement in recent years.
Fit-out works for the UK offices are expected to take place between Jan 2015 – Oct 2015. Mobilisation on site can begin in Oct 2014.
The UK has been allocated a fourth floor location with an office area of 1 909 m² GIA. NIA 1 650m².
New office gives us the opportunity to provide a modern, compliant, fit for purpose, safe and secure UKDel platform at NATO HQ for many years to come
The procurement procedure will be a 2 stage restricted (PQQ followed by ITT) following the The EUDefence and Security Public Contracts Regulations (DSPCR) 2011.
Due to UK security requirements and like 3 other nations the FCO/MOD made the decision to fit-out its own office rather than use the main building contractor as other nations are doing.

Interested parties should familiarise themselves with the procedure and the extra security requirements that may be evaluated through the procurement process. Further details can be seen here.

Contractors will be required to provide a workforce capable of obtaining a mixture of FCO SC and DV clearances.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 500 000 and 4 500 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 10.11.2014. Completion 9.11.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content.[PQQ 203] – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Detailed within the PQQ documentation.
Minimum level(s) of standards possibly required: Detailed within the PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Detailed within the PQQ documentation.
Minimum level(s) of standards possibly required:
Detailed within the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Contract Ref: 00914

IV.3.2)Previous publication(s) concerning the same contract

Notice number in the OJEU: 2014/S 91-158363

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.6.2014 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The decision to build a new NATO HQ was taken at the 1999 NATO Summit – the present HQ building is at the end of its working life and has significant health and safety issues (for example it does not meet Belgian fire safety standards). Ministers confirmed the UK’s continued support for the project in 2009. The main contractor, BAM, was appointed by NATO in June 2010. The new building is located over the road from the present one and construction started in autumn 2010.
This project is part of a larger EUR 1bn NATO project therefore controls / protocols / procedures will be in line with the main project.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: