Office for National Statistics Technical Consultancy and Design Services

Office for National Statistics Technical Consultancy and Design Services

Lot 1: People. Lot 2: Digital and Technology. Lot 3: Logistics and General Support.

2017/S 013-019740

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Office for National Statistics
Government Buildings, Cardiff Road
Newport
NP10 8XG
United Kingdom
Telephone: +44 1329444000
E-mail: census2021.transformation.programme@ons.gov.uk
NUTS code: UK
Internet address(es):Main address: www.ons.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://in-tendhost.co.uk/ons/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/ons/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Technical Consultancy and Design Services (TCaDS).

Reference number: PU-17-0219

II.1.2)Main CPV code

79000000

II.1.3)Type of contract

Services

II.1.4)Short description:

In order to assist with the delivery of the Programme, the Contracting Authority is seeking to source and appoint up to 3 Service Providers who will provide the Contracting Authority with the technical consultancy and design services (the ‘Services’) and further provide the Programme with experienced, industry-led ‘intelligent client’ function that will assist with providing advice and assurance during Programme planning and delivery.

The Contracting Authority requires Programme-level strategic and delivery advice, consultancy and insight in direct support of the Programme Senior Leadership Team. For clarity, the Contracting Authority is not looking for a partner to deliver project outputs but to provide technical expertise and experience to enable successful completion of the Programme.

The Services have been sub-divided into 3 Lots as follows:

Lot 1: People.

Lot 2: Digital and Technology.

Lot 3: Logistics and General Support.

II.1.5)Estimated total value

Value excluding VAT: 13 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

In the event that 1 Tenderer is successful with their Tenders for more than one Lot, the Contracting Authority reserves its rights (acting in accordance the Public Contracts Regulations 2015) to award a single contract combining the Lots that the Tenderer has been successful with.

II.2)Description

II.2.1)Title:

People

Lot No: 1

II.2.2)Additional CPV code(s)

72000000
72100000
79710000
73200000
72220000
79400000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Delivering the 2021 Census will involve the Contracting Authority establishing a Field Force of upto 47 000 employees. To assist with this challenge, the Service Provider on this Lot may be asked to work with the Contracting Authority’s own in-house capability and provide technical consultancy, advisory (assurance) and design services across some or all of the following areas:

1. Field Force planning, recruitment, and training;

2. Payroll;

3. Health and Safety;

4. Facilities (Field operations offices);

5. Workflow strategy planning;

6. Organisational development;

7. Equality and inclusion;

8. Government policy and agenda;

9. Programme management and support.

Full details of the scope of the Services that the Contracting Authority is seeking to procure via this Lot are included in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Contract will be for an initial period of 3 years from the start date, with option to extend for a further 3 years in 1 year increments (giving a total potential term of the Contract of 6 years). Full details of the proposed duration are included within the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Contracting Authority envisages that the Framework Agreement for this Lot will be delivered by a single Service Provider that has access to (and may therefore be able to provide) the full range of the Services that may be required by the Contracting Authority on this Lot. Full details of the scope of the services required are contained within the procurement documents.

II.2)Description

II.2.1)Title:

Digital and Technology

Lot No: 2

II.2.2)Additional CPV code(s)

72000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

In undertaking the 2021 Census, the Contracting Authority anticipates using several digital and technological solutions to deliver a solution capable of supporting the delivery of the predominantly online census. The activities in this area will be led by the Contracting Authority’s in-house digital, technology and methodology directorate.

To assist with delivering this challenge, the Service Provider on this Lot may be asked to work with the Contracting Authority’s own in-house capability and provide technical consultancy, advisory (assurance) and design services across some or all of the following areas:

1. Agile project management;

2. Service integration;

3. Online, digital and mobile technology and applications;

4. Data security, including information assurance;

5. Data management, including approaches to ‘Big Data’;

6. Address data;

7. Architecture (in a digital and technology context);

8. Business continuity;

9. Software development;

10. Government policy and agenda.

Full details of the scope of the Services that the Contracting Authority is seeking to procure via this Lot are included in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Contract will be for an initial period of 3 years from the start date, with option to extend for a further 3 years in 1 year increments (giving a total potential term of the Contract of 6 years). Full details of the proposed duration are included within the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Contracting Authority envisages that the Framework Agreement for this Lot will be delivered by a single Service Provider that has access to (and may therefore be able to provide) the full range of the Services that may be required by the Contracting Authority on this Lot. Full details of the scope of the services required are contained within the procurement documents.

II.2)Description

II.2.1)Title:

Logistics and General Support

Lot No: 3

II.2.2)Additional CPV code(s)

34000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Delivering the 2021 Census will involve the Contracting Authority supporting a Field Force of upto 47 000 (with Census data collection collateral and associated replenishments), as well as supporting the public as a whole (through effective marketing and communications, and subsequent support and follow-up).

To assist the Contracting Authority with this challenge, the Service Provider on this Lot may be asked to work with the Contracting Authority’s own in-house capability and provide technical consultancy, advisory (assurance) and design services across some or all of the following areas:

1. Field Force logistics;

2. Printing and publishing;

3. Public support;

4. Marketing and communications;

5. Stakeholder engagement;

6. Programme and project management;

7. Procurement and commercial management.

Full details of the scope of the Services that the Contracting Authority is seeking to procure via this Lot are included in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Contract will be for an initial period of 3 years from the start date, with option to extend for a further 3 years in 1 year increments (giving a total potential term of the Contract of 6 years). Full details of the proposed duration are included within the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Contracting Authority envisages that the Framework Agreement for this Lot will be delivered by a single Service Provider that has access to (and may therefore be able to provide) the full range of the Services that may be required by the Contracting Authority on this Lot. Full details of the scope of the services required are contained within the procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderers are referred to the information provided within the ITT.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: The justification for this maximum possible duration is aligned to the requirement for the National Statistician to deliver a recommendation on the future of the census (after 2021) to the Government by 2023. Further information is contained in the procurement documents.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 248-456073

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/02/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 24/02/2017
Local time: 00:00
Place:

Tenderers are referred to the information provided within the ITT.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

More information about the Contracting Authority, the Census, the Programme and the 2021 Census can be found on the Contracting Authority’s website: www.ons.gov.uk.

Tenderers should note that, in accordance with the UK Government’s policies on transparency, the Contracting Authority intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redaction’s at the discretion of the Contracting Authority. The terms of any Framework Agreement awarded will also permit the Contracting Authority, awarding a call-off contract under the Framework Agreement, to publish the text of that call-off contract, subject to possible redaction’s at the discretion of the Contracting Authority. Further information on transparency can be found at: https://www.gov.uk/government/publications/procurement-and-contracting-transparency-requirements-guidance

The Contracting Authority expressly reserves the right:

(i) Not to award any call-off contract as a result of the Procurement process commenced by publication of this notice; and

(ii) To make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the Tenderer.

If the Contracting Authority decides to enter into a Framework Agreement with a successful Supplier, this does not mean that there is any guarantee of subsequent call-off contracts being awarded.

Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Tenderer.

Any orders placed under a proposed Framework Agreement will form a separate call-off contract under the scope of the Framework Agreement between the Supplier and the specific requesting Authority.

The Contracting Authority utilising the Framework Agreement reserves the right to use any electronic portal during the life of the Framework Agreement.

The duration referenced in Section II.1.4) is for the placing of orders or Framework Assignments.

The value provided in Section II.1.4) is only an estimate. The Contracting Authority cannot guarantee to Suppliers any business through this Framework Agreement.

In reference to Section IV.1.3) Framework Agreements will be concluded with the maximum number of potential providers (which is presently envisaged to be one Supplier for each Lot).

The Framework Agreement will only be for use by the Contracting Authority, the Devolved Administrations, and the following Government departments (and any future successors to these organisations): https://www.gov.uk/government/organisations

VI.4)Procedures for review

VI.4.1)Review body

HM Cabinet Office
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/01/2017

 

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