Office Furniture Framework for NHS Scotland

The framework agreement is for the supply of furniture products to NHS Scotland.

United Kingdom-Edinburgh: Furniture

2015/S 104-188739

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Yvonne Gardner
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757129
E-mail: yvonnegardner@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Yvonne Gardner
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757129
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Yvonne Gardner
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757129
E-mail: yvonnegardner@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Tenders or requests to participate must be sent to: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Yvonne Gardner
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757129
E-mail: yvonnegardner@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978 and any Integrated Joint Bodies established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NP785/15 Furniture.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards and/or the Authority or other NHS organisation established pursuant to the NHS (Scotland) Act 1978 (altogether hereinafter referred to as ‘NHS Scotland’).

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 9

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 16 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The framework agreement is for the supply of furniture products to NHS Scotland. The framework agreement will consist of the following three lots: Office, Patient and Mental Health Furniture.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3898 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

39100000, 39130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework agreement is for the supply and delivery of Office, Patient and Mental Health Furniture to NHS Scotland. The framework will be awarded in three (3) lots. For each Lot 3 suppliers will be awarded on a ranked basis e.g. 1st ranked will be approached and only if they cannot supply will 2nd then 3rd ranked be approached. Health Boards will also have the opportunity to conduct further competition. All suppliers awarded to any lot on the framework must also be able to provide a full project management service which includes pre installation assessment, supply, delivery, assembly, final placement, installation and handover.
Estimated value excluding VAT: 16 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Office Furniture

1)Short description

The supply and delivery of office furniture to include but not limited to various types of desking, pedestals, chairs including operators chairs, visitor seating, beam seating, lounge seating, conference furniture,desk screens, office storage. All suppliers awarded to the framework must be able to provide a full project management service which includes pre installation assessment, supply, delivery, assembly, final placement, installation and handover.

2)Common procurement vocabulary (CPV)

39100000, 39130000

3)Quantity or scope

The current value of this lot is 1 800 000 per annum based on historic purchasing activity.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

3 suppliers will be awarded on a ranked basis e.g. 1st ranked will be approached and only if they cannot supply will 2nd then 3rd ranked be approached. Health Boards will also have the opportunity to conduct further competition.

Lot No: 2Lot title: Patient Furniture

1)Short description

The supply and delivery of patient furniture to include but not limited to various types of seating including patient chairs with various additional options in both manual and electric, overbed tables, bedside lockers and bariatric furniture, All suppliers awarded to the framework must be able to provide a full project management service which includes pre installation assessment, supply, delivery, assembly, final placement, installation and handover.

2)Common procurement vocabulary (CPV)

39100000

3)Quantity or scope

The value of this lot is 1 600 000 per annum based on historic purchasing activity.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 3Lot title: Mental Health Furniture

1)Short description

2)Common procurement vocabulary (CPV)

39100000

3)Quantity or scope

The value of this lot is 150 000 per annum based on historic purchasing activity.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Contract/Tender Documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Contract/Tender Documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Prime Contractor shall be liable in the event of consortium bid.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators should confirm that neither it, its directors, nor any person who has power or representation decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of The Public Contracts (Scotland) Regulations 2012 and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See contract / tender documentation.
Minimum level(s) of standards possibly required:
1) Ethical and Socially responsible sourcing — membership of FISP or equivalent
2) Sustainable Timber sourcing — FSC or PEFC certification as mandated by UK Government Timber Procurement Policy (TPP).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 70

2. Service. Weighting 20

3. Contract mgt and support. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NP785/15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2015 – 09:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 15.7.2015 – 9:00

Place:

NHSS NSS, 1 South Gyle Crescent, Edinburgh, EH12 9EB.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The total estimated value range referred to in this notice is for the duration of the Framework Agreement for all lots. This includes an estimated 4 000 000 GBP for Capital Projects.
(SC Ref:345001).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no de-selection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.5.2015