Office Furniture Framework Supply

The provision of Furniture, Fixtures and Equipment (FF&E) and associated products and services within Office, Educational and Ecclesiastical contexts.

United Kingdom-Bridgend: Office furniture

2015/S 044-075888

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

2buy2.com Ltd
Room 2, Sony Technology Centre, Pencoed Technology Park
For the attention of: Ryan Jones
CF35 5HZ Bridgend
UNITED KINGDOM
Telephone: +44 3333201015
E-mail: procurement@2buy2.com

Internet address(es):

General address of the contracting authority: http://www.2buy2.com/

Address of the buyer profile: http://www.2buy2.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: National Buying Group representing customers governed by public law

I.3)Main activity

Other: buying group for churches, charities and schools

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Parish Buying, part of The Church of England Central Services Trading Limited (CHECS)
Church House, Great Smith Street
SW1P 3AZ London
UNITED KINGDOM

Churchmarketplace
Vaughan House, 46 Francis Street
SW1P 1QN London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Office, Educational and Ecclesiastical Furniture Fixtures and Equipment (FF&E) and Associated Services for 2buy2 Members including: Establishments under Parish Buying (PB) and Churchmarketplace (CMP) Remit Contract Number: 2BUY2FFE02/15.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The provision of Furniture, Fixtures and Equipment (FF&E) and associated products and services within Office, Educational and Ecclesiastical contexts.
Lot 1 — Supply, delivery and installation of Office and Workplace Furniture;
Lot 2 — Supply, delivery and installation of Educational Furniture;
Lot 3 — Design, supply, delivery and installation of Church and ecclesiastical Furniture;
Lot 4 — Planning, Design and Consultancy Services for Office and Educational Furniture Projects.

II.1.6)Common procurement vocabulary (CPV)

39130000, 39155000, 39160000, 45421153, 79934000, 39180000, 39156000, 39153000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Values are estimated between 1 GBP and 10,000,00 GBP across all lots throughout the duration of the contract. The wide range is due to the fact that no individual organisations can be mandated to utilise the contract therefore no business is guaranteed under any resulting framework agreement.
A large amount of marketing and personal contact with end users may be required to create significant volume of uptake under this contract.
Any bidders taking part in this process should do so on the basis that they fully understand and agree to the nature of this agreement.
The value may build up over the course of the contract due to increasing awareness of the contract as well as new needs arising among buying group users.
Estimated value excluding VAT:
Range: between 1 and 10 000 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Workplace and Office Furniture

1)Short description

2)Common procurement vocabulary (CPV)

39130000

3)Quantity or scope

Lot 1 comprises of the supply, delivery, and installation (including removal of all packaging from site) of generic office and workplace furniture which would be aimed at Offices, Diocesan offices, Secondary and Further Education Institutes and associated establishments that fall under the 2buy2, PB or CMP banner. Typical areas that would be furnished would be offices, breakout areas, reception areas and also some meeting rooms and boardrooms.
Delivery and assembly must be included in the cost of the supply and shall include any and all charges for: packaging, transport, haulage, delivery, assembly and installation, removal and transportation of any residual materials and packaging.
Installation will be of both fixed fittings as well as loose furnishings. It includes all free-standing or built-in furniture units, which are used for storage, hanging, sitting, working and eating.
Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

All furniture supplied through this framework will need to be suitable for use in the contexts explained above and must also adhere to the relevant performance standards and have been tested and deemed fit for purpose in this context. It is also important that the furniture proposal put forward is good value for money as one of the aims of the framework is to save PB / CMP member’s money so they can better achieve their mission.

Lot No: 2Lot title: Educational Specific Furniture

1)Short description

2)Common procurement vocabulary (CPV)

39160000

3)Quantity or scope

Lot 2 comprises of the, supply, delivery, and installation of educational specific furnishings ranging from early year primary to Higher Education. This range of educational furniture will cater for specific learning areas such as classrooms, exam rooms, craft and science, IT and dining facilities.
As well as tables, chairs and storage, such learning areas may also require furnishings such as play frames and shelves, activity panels and room dividers, cloakroom furniture, noticeboards and soft furnishings.
Delivery and assembly must be included in the cost of the supply and shall include any and all charges for: packaging, transport, haulage, delivery, assembly and installation, removal and transportation of any residual materials and packaging.
Installation will be of both fixed fittings as well as loose furnishings. It includes all free-standing or built-in furniture units, which are used for multiple purposes and cater for the multiple learning areas as detailed above.
Estimated value excluding VAT: 0 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

All furniture supplied through this framework will need to be suitable for use in the contexts explained above and in particular must be tailored to the age ranges for which they are required. Products must also adhere to the relevant performance standards and must have been tested and deemed fit for purpose in an educational context. It is also important that the furniture proposal put forward is good value for money.

Lot No: 3Lot title: Ecclesiastical / Church Furniture

1)Short description

The design, supply, delivery, and installation of church specific furnishings.

2)Common procurement vocabulary (CPV)

79934000, 45421153, 39153000

3)Quantity or scope

Lot 3 comprises of the design, supply, delivery, and installation of church specific furnishings with the aim of providing flexible solutions to cater for cathedrals, churches, parish community centres and other such venues under the remit of 2buy2 / PB / CMP. The need for flexibility will be important due to many church buildings being multifunctional and having a variety of different purposes. Such furniture will also have to be fit for the desired purpose which could be a mixture of meetings, sermons, lectures, concerts, and seminars.
As well as the flexible solutions stated above, such areas may also require more permanent furniture such as pews, benches, modesty panels, lecterns and chairs with kneelers.
There will be a requirement whereby approved suppliers would need knowledge of space planning and the ability to plan the layout and design the room interior whilst adhering to codes of practice and having an understanding of the practicalities and idiosyncrasies associated with the church environment.
Delivery and assembly must be included in the cost of the supply and shall include any and all charges for: packaging, transport, haulage, delivery, assembly and installation, removal and transportation of any residual materials and packaging.
Installation will be of both loose furnishings as well as fixed fittings and suppliers are encouraged to bid provided they have the capability to deliver on either one or both of the installation methods.
Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

All furniture supplied through this lot must also adhere to the relevant British and European performance standards and has been tested and deemed fit for purpose in the appropriate context. It is also important that the furniture proposal put forward is good value for money.

Lot No: 4Lot title: Planning, Design and Consultancy of Office / School Furniture Projects

1)Short description

Lot 4 comprises of the complete planning, design and consultancy of both office and educational interior furniture projects.

2)Common procurement vocabulary (CPV)

79934000, 72224000

3)Quantity or scope

Lot 4 comprises of the complete planning, design and consultancy of both office and educational interior furniture projects. Approved suppliers will have the ability to coordinate the initial planning, design, customisation and scoping of a project with the ability of creating specifications being an important factor.
Suppliers may also have the ability to supply deliver and install furnishings that conform to the specifications and plans supplied although this is not imperative.
It should be stressed that approved suppliers will be objective, independent and impartial when scoping the specific requirements of each project.
There will be a requirement whereby approved suppliers would need knowledge of space planning and the ability to plan the layout and design the room interior whilst adhering to codes of practice to which office and educational establishments are governed (i.e needs of the curriculum and needs of disabled people).
Installation will be of both fixed fittings as well as loose furnishings. It includes all free-standing or built-in furniture units, which must cater for the bespoke needs of the project.
Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

It should be stressed that approved suppliers will be objective, independent and impartial when scoping the specific requirements of each project.
There will be a requirement whereby approved suppliers would need knowledge of space planning and the ability to plan the layout and design the room interior whilst adhering to codes of practice to which office and educational establishments are governed (i.e needs of the curriculum and needs of disabled people).
Installation will be of both fixed fittings as well as loose furnishings. It includes all free-standing or built-in furniture units, which must cater for the bespoke needs of the project.
All furniture supplied through this lot must also adhere to the relevant British and European performance standards (see appendix 4) and has been tested and deemed fit for purpose in the appropriate context.
It is also important that the furniture proposal put forward is good value for money.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details to be provided in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with 2buy2.com Ltd on all matters relating to the Framework Agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Framework Agreement.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are provided in the Pre Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are provided in the Pre Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are provided in the Pre Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 20: and maximum number 30

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. General Ability. Weighting 200

2. Technical Ability. Weighting 400

3. Financial Ability. Weighting 400

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.4.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.2.2015