Office Furniture Framework

UK-London: furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

Office Furniture Framework 2012/S 11-017185

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Premises Projects and Commercial Services)
Windsor House 42-50 Victoria St.
Contact point(s): Steve Novetsky
SW1H 0TL London
UNITED KINGDOM
Telephone: +44 2030545929
E-mail: stevennovetsky@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/home.do?selectedItem=home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Office Furniture Framework – Group B.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 13 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

This Framework is apportioned into the following four Lots:
Lot 1 – Third Space (Three Suppliers) = 4 000 000 GBP. TfL seeks tenders for the supply of furniture items and meeting room products that populate and enhance what is defined as third space, areas and zones not specifically intended for desks, but contribute and form part of a multifunctional working environment.
Lot 2 – Catering/Canteen Furniture (Three Suppliers) = 3 000 000 GBP. This furniture requirement is for canteen tables and seating only.
Lot 3 – Control Centre Furniture (Three Suppliers) = 3 000 000 GBP. This Lot is for the supply of control room desks, that should be adaptable, providing desks and associated product in a range of dimensions and materials to suit the individual functional needs of specific control rooms, across the OJEU listed organisations.
Lot 4 – Fixtures, Fittings and Equipment, incl. white goods (One Supplier) = 3 000 000 GBP. Site specific delivery and compliant installation and after sales service of a range of white goods and fixture and fittings across both office based and operational environments. This framework, apportioned into its respective four Lots, will be open to Transport for London (TfL) and all its subsidiary companies, a current list of which can be found at www.tfl.gov.uk. Other public bodies including all members of the GLA group (The Greater London Authority, London Development Agency ((from April 2012 merged/folded into GLA)), Metropolitan Police Authority and the London Fire and Emergency Planning Authority), the Metropolitan Police Service, the London Ambulance Service, the Royal Parks, Network Rail and the London Boroughs may also use the services provided under the framework to which this advertisement relates, if they wish. Please note that for each respective Lot the outline specifications are for core product, primarily for TfL’s requirements, which does not preclude different modular sizes, shapes, colours that may be ordered by members of the GLA Group or any other listed, within this OJEU Notice, organisation.

II.1.6)Common procurement vocabulary (CPV)

39000000, 39130000, 44115000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This Framework is apportioned into the following four Lots:
Lot 1 – Third Space (Three Suppliers) = 4 000 000 GBP.
TfL seeks tenders for the supply of furniture items and meeting room products that populate and enhance what is defined as third space, areas and zones not specifically intended for desks, but contribute and form part of a multifunctional working environment.
Lot 2 – Catering/Canteen Furniture (Three Suppliers) = 3 000 000 GBP.
This furniture requirement is for canteen tables and seating only.
Lot 3 – Control Centre Furniture (Three Suppliers) = 3 000 000 GBP.
This Lot is for the supply of control room desks, that should be adaptable, providing desks and associated product in a range of dimensions and materials to suit the individual functional needs of specific control rooms, across the OJEU listed organisations.
Lot 4 – Fixtures, Fittings & Equipment, incl. white goods (One Supplier) = 3 000 000 GBP.
Site specific delivery and compliant installation and after sales service of a range of white goods and fixture and fittings across both office based and operational environments.
This framework, apportioned into its respective four Lots, will be open to Transport for London (TfL) and all its subsidiary companies, a current list of which can be found at www.tfl.gov.uk. Other public bodies including all members of the GLA group (The Greater London Authority, London Development Agency ((from April 2012 merged/folded into GLA)), Metropolitan Police Authority and the London Fire and Emergency Planning Authority), the Metropolitan Police Service, the London Ambulance Service, the Royal Parks, Network Rail and the London Boroughs may also use the services provided under the framework to which this advertisement relates, if they wish.

Please note that for each respective Lot the outline specifications are for core product, primarily for TfL’s requirements, which does not preclude different modular sizes, shapes, colours that may be ordered by members of the GLA Group or any other listed, within this OJEU Notice, organisation.

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1 Third Space

1)Short description

Lot 1 – Third Space (Three Suppliers) = 4 000 000 GBP.
TfL seeks tenders for the supply of furniture items and meeting room products that populate and enhance what is defined as third space, areas and zones not specifically intended for desks, but contribute and form part of a multifunctional working environment.
The expected duration of this framework is 36 months with an option to extend for up to an additional 12 months (48 months in total).
2)Common procurement vocabulary (CPV)

39000000, 39130000, 44115000

3)Quantity or scope

Maximum 4 000 000 GBP estimated, for 4 years, across all the listed organisations in this OJEU.
Estimated value excluding VAT: 4 000 000,00 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 Catering Furniture

1)Short description

Lot 2 – Catering/Canteen Furniture (Three Suppliers) = 3 000 000 GBP.
This furniture requirement is for canteen/catering tables and seating only. the expected duration of this framework is 36 months with an option to extend for up to an additional 12 months (48 months in total).
2)Common procurement vocabulary (CPV)

39000000, 39130000, 44115000

3)Quantity or scope

Total estimated spend is 3 000 000 GBP in total, over 4 years and across all of the organisations listed in this OJEU notice.
Estimated value excluding VAT: 3 000 000,00 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 Control Centre Furniture

1)Short description

Lot 3 – Control Centre Furniture (Three Suppliers) = 3 000 000 GBP.
This Lot is for the supply of control room desks, that should be adaptable, providing desks and associated product in a range of dimensions and materials to suit the individual functional needs of specific control rooms, across the OJEU listed organisations.
The estimated duration is 36 months with an option to extend for up to an additional 12 months (48 months in total).
2)Common procurement vocabulary (CPV)

39000000, 39130000, 44115000

3)Quantity or scope

The estimated spend is a maximum 3 000 000 GBP, across all organisations listed in this OJEU Notice.
Estimated value excluding VAT: 3 000 000,00 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 Fixtures, Fittings and Equipment

1)Short description

Lot 4 – Fixtures, Fittings & Equipment, incl. white goods (One Supplier) = 3 000 000 GBP.
Site specific delivery and compliant installation and after sales service of a range of white goods and fixture and fittings across both office based and operational environments.
The estimated duration of this requirement is 36 months with an option to extend for up to an additional 12 months (48 months in total).
2)Common procurement vocabulary (CPV)

39000000, 39130000, 44115000

3)Quantity or scope

Maximum estimated value is 3 000 000 GBP for the 4 year period, across all listed organisations, in this OJEU Notice.
Estimated value excluding VAT: 3 000 000,00 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As defined in the Pre Qualification Questionnaire (PQQ)/ Invitation To Tender (ITT) documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the Pre Qualification Questionnaire (PQQ)/ Invitation To Tender (ITT) documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined in the Pre Qualification Questionnaire (PQQ)/ Invitation To Tender (ITT) documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined in the Pre Qualification Questionnaire (PQQ)/ Invitation To Tender (ITT) documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined in the Pre Qualification Questionnaire (PQQ)/ Invitation To Tender (ITT) documentation.
Minimum level(s) of standards possibly required: As defined in the Pre Qualification Questionnaire (PQQ)/ Invitation To Tender (ITT) documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined in the Pre Qualification Questionnaire (PQQ)/ Invitation To Tender (ITT) documentation.
Minimum level(s) of standards possibly required:
As defined in the Pre Qualification Questionnaire (PQQ)/ Invitation To Tender (ITT) documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: It is envisaged that Lot 4 will have 5 bidders taken forward from the PQQ to ITT stages. Lots 1, 2 and 3 are envisaged to take 5 to 8 bidders from teh PQQ to ITT stages.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.2.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

TfL
Procurement, 16th Floor, Victoria Street
SW1H 0TL London

Body responsible for mediation procedures

TfL
Procurement, 16th Floor, Victoria Street
SW1H 0TL London

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Tfl
Procurement, 16th Floor, Victoria Street
SW1H 0TL London

VI.5)Date of dispatch of this notice:13.1.2012