Office Furniture Products Tender

Supply Office Furniture Products and Services.

United Kingdom-Derby: Office furniture

2016/S 055-091558

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
The Council House, Corporation Street
For the attention of: Andrew Grover
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk

Internet address(es):

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Derby Homes
The Council House, Corporation Street
DE1 2FS Derby
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TD0975 — Office Furniture Products and Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Derby.

NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Derby City Council is running a tender for the supply, delivery and installation of general office furniture and associated products and services.
The existing contract for a corporate office furniture supplier is coming to an end. While there are no immediate plans for any large scale projects which will require furniture, this may change over the course of the next few years, so annual spend will be variable. The Customer is looking for a supplier who would be able to match the aesthetic look of the furniture in the Council House, Local Studies Library and Derby Arena; supply both small scale and large furniture orders and installations, including to additional sites within Derby City; and supply or appoint/recommend and work with specialist furniture suppliers for ad hoc or 1-off orders, for example: specialist chairs that meet the requirements of an employee with reasonable adjustments, storage solutions for specialist items — this could be maps, books, magazines, sports equipment, health/medical equipment, IT and so on.
It is imperative the supplier must be able to meet and comply with the funding framework required by European Regional Development Funds (ERDF) agreements. The supply of furniture to some sites may be purchased with funds from these.

II.1.6)Common procurement vocabulary (CPV)

39130000, 39150000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 500 000 and 1 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There will be options to extend the contract for up to 3 further years in annual increments, subject to satisfactory performance and business needs. The maximum contract period is 5 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.6.2016. Completion 31.5.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per contract conditions.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or a group of companies submits a bid, such consortia or grouping must nominate a lead organisation to deal with the contracting authority on all matters relating to the contract. The lead organisation will have full responsibility for liabilities and delivery of the contract. Joint and several liability is to be in place between the consortium partners or grouping before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions relating to environmental and social requirements of the contracting authority may be included in the contract.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Details are provided in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Minimum level(s) of standards possibly required: Details of the minimum financial standards are contained in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the invitation to tender.
Minimum level(s) of standards possibly required:
As detailed in the invitation to tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TD0975

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.4.2016 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.4.2016 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The contract may be used to place orders for projects funded by the European Regional Development Fund (ERDF) i.e. the supply of furniture to some sites may be purchased with funds from these.

VI.3)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. This tender is being managed electronically.
Please go to www.sourcederbyshire.co.uk and look for the contract advert under the latest or live contracts opportunities section. Select the relevant contract notice and select the ‘apply online’ link in the bottom right hand corner of the contract notice to transfer to the Council e-tendering systemwww.eastmidstenders.org where you can express interest and obtain the documents.Please note we will only accept expressions of interest through the EastMidsTenders e-tendering system.

To access the tender documentation and to be able to submit your response, you must 1^st register your organisation on EastMidsTenders (unless you have done this previously). On the opportunities portal home page there is an option to ‘Register’ link in the top right hand corner of the screen; click this to begin the registration process, which is step by step where you need to enter your details and your own company details. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page by: clicking on the ‘Search Latest Opportunities’ button located within the ‘Latest Opportunities’ section. This will then open the Opportunities Search screen. Select ‘Derby City Council’. Once the search has been set up, then click on the search button to return the results. This will then return all the opportunities that are applicable. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMidsTenders system to complete the tender process.

The EastMidsTenders system is a very secure site and is simple to use. However, if this is the 1^st time you will be using the system for submitting documents you should read the comprehensive reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the EastMidsTenders System.

Please note, suppliers wishing to express interest and obtain the documentation must do so by 14:00, Tuesday, 19.4.2016. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00, Wednesday, 20.4.2016.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derby City Council
UNITED KINGDOM

Body responsible for mediation procedures

Derby City Council
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Derby City Council
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

16.3.2016