Office Furniture Tender Home Group Limited

Office Furniture Tender Home Group Limited

Home Group – Supply of Office Stationery, Office Furniture and Printer Consumables.

UK-Newcastle upon Tyne: office furniture

2012/S 23-037417

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group Limited
2 Gosforth Park Way, Gosforth Park Way
For the attention of:
NE12 8ET Newcastle upon Tyne
Telephone: +44 8451551234

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Home Group Limited
2 Gosforth Park Way, Gosforth Park Way
For the attention of:
NE12 8ET Newcastle upon Tyne
Telephone: +44 8451551234
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Home Group Limited
2 Gosforth Park Way, Gosforth Park Way
For the attention of:
NE12 8ET Newcastle upon Tyne
Telephone: +44 8451551234
Internet address:

Tenders or requests to participate must be sent to: Home Group Limited
2 Gosforth Park Way, Gosforth Park Way
For the attention of:
NE12 8ET Newcastle upon Tyne
Telephone: +44 8451551234
Internet address:

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Home Group – Supply of Office Stationary, Office Furniture and Printer Consumables.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Home Group Limited, 2 Gosforth Park Way, Newcastle Upon Tyne, NE12 8ET.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The purpose of this tender process is to select a provider of Office Supplies (stationery products), Office Furniture and Printer Consumables to serve around 3 500 staff, located across circa 500 Home Group Ltd locations in Great Britain.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

II.1.6)Common procurement vocabulary (CPV)

39130000, 30190000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

HGL is seeking to appoint a single supplier of the following products:
Office Stationery – A wide range of non branded products available from an HGL approved core list ordered on a daily basis including paper, files, note books, labels and pens to meet with the daily requirements of the business.
Office Furniture – Goods will be ordered on an ad hoc basis from a portfolio of office furniture product at competitive prices items may also include: specialist ranges such as orthopaedic and posture chairs, assembly of the products may also be required as part of the service provided. On occasion there may be demand for large orders, this requirement may be tendered separately; please see note below.
Printer consumables – This service will run alongside HGL’s current IS hardware framework, ordering from a variety of branded and compatible products at a fixed cost available on the HGL approved core list. All compatible products must be of the same quality as branded items, in addition to this HGL require a recycling/ collection service for these items.
Please note, HGL reserves the right to separately tender any significant expenditure (in excess of 5 000 GBP) for large scale individual transactions, major office refurbishment or new office fit-out projects.
II.2.2)Information about options

Options: yes
Description of these options: The contract is to be initially let for a 3 year period with an option to extend for a further 2 years (3 + 1 + 1 year) – creating the potential, if fully run, for a 5 year contract period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.3.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

2.3.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

It is Home’s preference that all prospective bidders utilise the provision of an electronic ‘Opportunities Portal’ to download and submit all documentation within the tender.
The portal can be found at:

Specific reference for this opportunity = DNWD-8QPDF2.
Prospective bidders must log onto the site and register as a supplier. Instructions and help is available from the home page. The tender documentation (and guidance for completion) will then be available to download for completion. The completed pre-qualification document must then be submitted back to the portal, again instructions are detailed on the site to achieve this.
Queries from bidders should only be raised within the portal where they will be answered accordingly, allowing total transparency of responses to all other participating bidders.
(MT Ref:85429).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.2.2012