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Office Furniture Tender Kent County Council
Furniture

Office Furniture Tender Kent County Council

Monday, 31 December 2012, 15:51

Office Furniture Tender Kent County Council

Invitation to tender for the Supply of Office Furniture. This opportunity is divid into 7 LOTS as stated below. Tenderers may submit for 1 or more LOTS.

UK-West Malling: Office furniture

2012/S 247-407285

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
Procurement -Commercial Services, Gibson Drive, Kings Hill, Kent
Contact point(s): see advert at www.businessportal.southeastiep.gov.uk
For the attention of: Ian Day
ME19 4QG West Malling
UNITED KINGDOM
E-mail: psg@kent.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Office Furniture
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Kent
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Invitation to tender for the Supply of Office Furniture. This opportunity is divided into 7 LOTS as stated below. Tenderers may submit for 1 or more LOTS
1 – Office Desks – Budget, Beam, Bench and Collaborative
2 – Office Seating – Task, Meeting, Breakout and Public
3 – Tables – Mobile, Folding and Static
4 – Storage – Pedestals, Cupboards, Space Saving
5 – Reception – Counters
6 – KCS Private Label
7- Supportive Project Management
II.1.6)Common procurement vocabulary (CPV)

39130000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Office Desks

1)Short description

Office Desks are separated into four sub-categories –
1. Budget
2. Beam
3. Bench
4. Collaborative
2)Common procurement vocabulary (CPV)

39130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Office Seating

1)Short description

Office Seating is an area with a large number of variables. It is anticipated that the major portion of expenditure will be on a Computer Operator’s Chair range, although chairs for general administrative staff and managers will also be required.
2)Common procurement vocabulary (CPV)

39130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Tables

1)Short description

A range of tables that can adapt and change as quickly as business needs change. The products need to meet the traditional needs of teaching and conference tables, allowing for individual use and small groups. They need to be reconfigured easily into larger, more diverse configurations and function layouts.
2)Common procurement vocabulary (CPV)

39130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Storage

1)Short description

Pedestals, Cupboards and space saving storage furniture
2)Common procurement vocabulary (CPV)

39130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Reception Furniture

1)Short description

Reception Counters and related items
2)Common procurement vocabulary (CPV)

39130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Private Label Furniture

1)Short description

A range of Customer own-branded chairs, desks and related office furniture items.
2)Common procurement vocabulary (CPV)

39130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Supportive Project Management

1)Short description

The design and project management requirements are split into two as detailed below.
– Full project management, the full scope of this requirement will have to be addressed on a project-by-project basis, however tenderers should allow for the following requirements.
– Attendance at site meetings and pre planning meetings with contractors and end users.
– Detailed design work, which may also include colour, finishes, lighting surveys and compatibility with M&E requirements.
– Site management including installation of goods following site specific H&S requirements, while meeting agreed timescales.
– Removal of waste to comply with ISO14001.
– Supportive CAD planning to assist in the sale of furniture to the end user.
– Suppliers to provide FOC, space planning to assist the end user in choice of product and style. This will be in 2D format and should be supported by on site sales / design meetings.
2)Common procurement vocabulary (CPV)

39130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Y11167
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.2.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to www.businessportal.southeastiep.gov.uk to register and express interest. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is www.businessportal.southeastiep.gov.uk/procontract/supplier.nsf DO NOT USE THIS LINK NOW.

Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded.
The closing date for submission of full and final tenders is 14:00 noon on 15th February 2013. Tenders submitted after this date will not be accepted.
Any questions or clarifications must be submitted through the ProContract portal no later than 8th February 2013. The Contracting Authority will endeavor to answer all questions and clarification requests prior to the submission date, however those received after the 8th February 2013 will not be answered.
ALL DOCUMENTS PERTAINING TO THIS OPPORTUNITY WILL BE AVAILABLE FOR DOWNLOAD VIA THE PROCONTRACT PORTAL FROM THE OUTSET. Please ensure you are able to download all files immediately after accessing the ProContract portal.
To access the portal please follow these instructions
Go to www.businessportal.southeastiep.gov.uk

Select ‘opportunities’ from menu
Select region to view ‘Kent’
Select council to view ‘Kent County Council’
A list of KCC opportunities will be on screen. The tenderer should select ‘Office Furniture’.
Tenderer will then be asked to either ‘register and express interest’ or ‘express interest’. The route taken will depend on whether the tenderer is already registered as a supplier on the portal.
Once done, the Tendererer will receive an email that contains a link which will enable them to access and download the ITT.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.12.2012