Office Furniture Tender London Borough of Brent

Office Furniture Tender London Borough of Brent

Provision of furniture for Brent Civic Centre.

UK-Wembley: furniture

2012/S 82-134433

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Brent
London Borough of Brent, Town Hall, Forty Lane, Wembley, Middlesex,
Contact point(s): London Borough of Brent, Floor 2, East Wing, Brent House, 349-357 High Road, Wembley, Middlesex, HA9 6BZ
For the attention of: Christina Blackman
HA9 9HD Wembley
UNITED KINGDOM
E-mail: civiccentre@brent.gov.uk

Internet address(es):

General address of the contracting authority: http://www.brent.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of furniture for Brent Civic Centre.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: London Borough of Brent,
Civic Centre,
Engineers Way,
Wembley,
Middlesex.
HA9.
NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The London Borough of Brent is embarking on a procurement process for the supply and installation of furniture for the Council’s new Civic Centre located in Wembley, London. The Civic Centre is central to the Council’s Improvement and Efficiency Strategy which includes introducing modern ways of working within state of the art facilities open to staff and public. Wembley is part of the largest regeneration area in West London and the Civic Centre will be the community centrepiece in the heart of a modern development. Furniture will be procured in Lots, as described within this notice.
II.1.6)Common procurement vocabulary (CPV)

39100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The London Borough of Brent is embarking on a procurement process for the supply and installation of furniture for the Council’s new Civic Centre located in Wembley, London. The contracting authority wishes to procure a range of furniture types and has split this into 5 Lots. Your organisation can apply for as few or as many Lots as you wish.
Lot 1 – Workstation Desks, Storage & Lockers.
Lot 2 – Loose Furniture for Administration Areas.
Lot 3 – Loose Furniture for Public and Democratic Areas.
Lot 4 – Specialist Furniture for Conference Rooms and Civic Hall.
Lot 5 – Workstation chairs.
Estimated value excluding VAT:
Range: between 2 400 000,00 and 3 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.10.2012. Completion 31.7.2013

Information about lots

Lot No: 1 Lot title: Lot 1 – Workstation Desks, Storage & Lockers

1)Short description

Approximately 1 600 workstations and associated storage.
2)Common procurement vocabulary (CPV)

39000000, 39130000, 39120000

3)Quantity or scope

Approximately 1 600 workstations and associated storage comprising:
Standard Desks, Adjustable Height Desks and Bench Stations, including cable management and screen dividers.
Departmental Storage.
Lockers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Your organisation can apply for as few or as many Lots as you wish.
Lot No: 2 Lot title: Lot 2 – Loose Furniture for Administration Areas

1)Short description

Meeting rooms and breakout furniture to approximately 80 rooms and 70 breakout spaces.
2)Common procurement vocabulary (CPV)

39100000, 39151300, 39130000, 39156000

3)Quantity or scope

Meeting rooms and breakout furniture to approximately 80 rooms and 70 breakout spaces.
Breakout furniture includes, but not limited to, tables, chairs, sofas, booths.
Meeting room furniture includes, but not limited to, tables, chairs and storage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Your organisation can apply for as few or as many Lots as you wish.
Lot No: 3 Lot title: Lot 3 – Loose Furniture for Public and Democratic Areas

1)Short description

Furniture for Public areas.
2)Common procurement vocabulary (CPV)

39000000, 39130000, 39156000, 39170000, 39143200, 39153000

3)Quantity or scope

Public furniture including; soft waiting furniture visitor chairs supportive chairs cafe furniture foldable banquet tables for over 700 guests multi-use public stackable/linked chairs suitable for wedding functions as well as theatre seating for 1 000.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Your organisation can apply for as few or as many Lots as you wish.
Lot No: 4 Lot title: Lot 4 – Specialist Furniture for Conference Rooms and Civic Hall

1)Short description

Furniture for a flexible Conference Facility and the Civic Hall.
2)Common procurement vocabulary (CPV)

39100000, 39153000, 39156000

3)Quantity or scope

Corporate, high end meeting and break-out furniture for over 10 conference rooms, including the Civic Hall, that are suitable for a variety of room reconfigurations. Reconfigurations envisaged include Civic Council layout, board room layout and theatre style layout.
Specialist chairs for the Mayor, Registrars etc.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Your organisation can apply for as few or as many Lots as you wish.
Lot No: 5 Lot title: Lot 5 – Workstation chairs

1)Short description

Provision of approximately 1600 ergonomic task chairs.
2)Common procurement vocabulary (CPV)

39100000, 39110000

3)Quantity or scope

Provision of approximately 1 600 ergonomic task chairs.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Your organisation can apply for as few or as many Lots as you wish.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond and/or a parent guarantee may be required. Further details will be provided with the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made in accordance with the terms of the contract. Further details will be provided in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a contract is awarded to a grouping of economic operators the contracting authority may require one member of the group to accept prime contractor responsibility of the other members, or the tendering parties may be required to form a legal entity with appropriate financial guarantees before entering into a contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further details will be provided in the tender documentation and include achievement of the programme delivery dates.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Prospective bidders will be required to complete a PQQ consistent with Directive 2004/18/EC. This questionnaire is available from the contact named in I.1 and must be returned in accordance with the instructions by 12:00 on 24.5.2012.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire. The contracting authority requires that tenderers meet minimum financial criteria. Minimum turnover must equate to 1 800 000 GBP per Lot.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Maximum limited to 8 candidates per lot selected on the basis of the information requested and the evaluation criteria described within the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CC/FFE
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.5.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All dates and time periods specified in this notice are only provisional and the contracting authority reserves the right to change these. If any candidate considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of such sensitivity specified. In such cases the relevant material will, in response to request made under the Freedom of Information (FOI) Act 2000, to be examined in the light of exemptions for in that Act. The contracting authority for the Civic Centre will be the London Borough of Brent. Candidates who wish to express an interest in this contract must request a Pre-Qualification Questionnaire (PQQ) from the contact in I.1. The PQQ will contain further details on the required conditions for participation referred to in Section III.2 above.
The contract shall be made in England and according to English Law and subject to the exclusive jurisdiction of the English Courts. The contracting authority reserves the right not to make any award and reserves the right to accept all or part of any tender unless the tenderer expressly stipulates otherwise in the tender. Parties should advise company name, e-mail, address and contact point for dispatch purposes. It is intended that dispatch of the PQQ with be electronically only. Applicants should confirm receipt. Parties wishing to be invited to tender should submit a PQQ as detailed in IV.3.4. Following receipt of completed PQQs, the contracting authority reserves the right to request further informational relating to legal and financial status and technical ability.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Internet address: http://www.royalcourtsofjustice.co.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Tenderers have two working days from notification of award decision to request additional debriefing and that information has to be provided a minimum three working days before expiry of the standstill period. Such additional information should be requested from the address in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of rules to take action in the High Court. Any such action must be brought promptly (generally within three months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Government Procurement Service
Rosebury Court St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
Internet address: http://www.cabinetoffice.gov.uk/

VI.5)Date of dispatch of this notice:24.4.2012