Office Furniture Tender Scotland Excel

Supply, Delivery and Installation of Education and Office Furniture.

UK-Paisley: furniture

2012/S 195-320890

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scotland Excel
Unit 5, Anchor Mill, 7 Thread Street
Contact point(s): Education & Corporate
For the attention of: Grant Montgomery
PA1 1JR Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail: education@scotland-excel.org.uk
Fax: +44 1416187423

Internet address(es):

General address of the contracting authority: http://www.scotland-excel.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

“Police Forces” – All Scottish Police Joint Boards constituted under the Local Government (Scotland) Act 1994 and any successor authority or body (full details provided in tender document)

“Fire and Rescue Services” – A ‘relevant authority’ under the Fire (Scotland) Act 2005 otherwise known as a ‘fire and rescue’ authority and any successor authority or body (full details provided in tender document)

Scottish National Health Service Authorities and Trusts (full details provided in tender document)

Scottish Further and Higher Education Funding Council (full details provided in tender document)

Scottish Prison Service – All establishments owned and managed by the Scottish Ministers through the Scottish Prison Service providing secure accommodation for persons ordered to be detained in custody by order of the Scottish Courts or the Scottish Government (full details provided in tender document)

Tayside Contracts

Glasgow Housing Association

Scotland Excel Associate Members (list available at www.scotland-excel.org.uk/about us/ourmembers/Associate Members)

Scottish Police Services Authority

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply, Delivery and Installation of Education and Office Furniture.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations throughout Scottish Local Authority boundaries.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender is for the supply, delivery and installation of Education & Office Furniture to Scottish local authorities and Scotland Excel associate members.
NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk.

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

39100000, 39130000, 39160000, 39110000, 39120000, 39150000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Supply, Delivery and Installation of Education & Office Furniture for period of 1.3.2013 to 28.2.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 28.2.2017.
This framework will be divided into lots. Tenderers are invited to offer for any or all lots, however tenderers should offer for complete lots. The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
Estimated value excluding VAT: 20 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Educational Seating

1)Short description

Supply, Delivery and Installation of Educational Seating.

2)Common procurement vocabulary (CPV)

39100000, 39160000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 10 Lot title: Full Office Furniture Kit-Out

1)Short description

Supply, Delivery and Installation of Full Office Furniture Kit-Out.

2)Common procurement vocabulary (CPV)

39100000, 39130000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Educational Tables/Desks

1)Short description

Supply, Delivery and Installation of Educational Tables/Desks.

2)Common procurement vocabulary (CPV)

39100000, 39160000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Educational Storage Furniture

1)Short description

Supply, Delivery and Installation of Educational Storage Furniture.

2)Common procurement vocabulary (CPV)

39100000, 39160000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Educational Dining Furniture

1)Short description

Supply, Delivery and Installation of Educational Dining Furniture.

2)Common procurement vocabulary (CPV)

39100000, 39160000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Educational Furniture Kit-Out

1)Short description

Supply, Delivery and Installation of Full Educational Furniture Kit-Out.

2)Common procurement vocabulary (CPV)

39100000, 39160000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Office Seating

1)Short description

Supply, Delivery and Installation of Office Seating.

2)Common procurement vocabulary (CPV)

39100000, 39130000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Office Tables/Desks

1)Short description

Supply, Delivery and Installation of Office Tables/Desks.

2)Common procurement vocabulary (CPV)

39100000, 39130000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8 Lot title: Office Meeting Room & Reception Furniture

1)Short description

Supply, Delivery and Installation of Office Meeting Room & Reception Furniture.

2)Common procurement vocabulary (CPV)

39100000, 39130000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 9 Lot title: Office Storage

1)Short description

Supply, Delivery and Installation of Office Storage.

2)Common procurement vocabulary (CPV)

39100000, 39130000

3)Quantity or scope

1 March 2013 – 28 February 2016 with option to extend, subject to satisfactory performance and customer satisfaction, up to 28 February 2017

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Financial. Weighting 80

2. Quality (Technical/Service). Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

03-12

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 116-191733 of 20.6.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.11.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 6.11.2012 – 13:00
Place:

Scotland Excel Offices, Paisley.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of Scotland Excel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately 1 year prior to the expiry of this framework.

VI.2)Information about European Union funds

VI.3)Additional information

Scotland Excel intends to use an electronic tendering system in this procurement exercise. Please register using the link:- www.publictendersscotland.publiccontractsscotland.gov.uk to download the tender documentation Bravo Ref. project 558, ITT Number 930 (Scotland Excel reference 03/12 ITT) Supply, Delivery & Installation of Education & Office Furniture.

**This ITT MUST be completed first**.
Please note that each lot can be downloaded individually and associated ITT are Lot 1 ITT 931 sequential to Lot 10 ITT 940.
**The tender documents are only available to access online.**.
**The tender documents will not be sent to you.**.
Tender Documents will be available from the 5.10.2012.
If the documents do not show as available after this time, please contact Geoff Clark on 0141 618 7442.
All contracts awarded will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
In reference to section IV.2.2 – although an electronic auction will not form part of the evaluation process to establish the framework, electronic auctions may be used where competition is reopened for the purpose of awarding a specific contract.
(SC Ref: 236502).
(SC Ref:239540).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.10.2012