Office moves and Building Services

Office moves and Building Services

Office moves and associated miscellaneous building support services.

UK-London: repair and maintenance services of building installations

2012/S 46-075984

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Probation Trust
151 Buckingham Palace Road
For the attention of: Katharina Stiete
SW1W 9SZ London
Telephone: +44 3000480043
Fax: +44 3000480297

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: Criminal Justice
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Office moves and associated miscellaneous building support services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of building installations. Miscellaneous repair and maintenance services. Relocation services. LPT requires the provider to:
— Undertake furniture, equipment and packing crates moves within LPT estate between and within LPT as well as other LPT premises co-located at e.g. courts within the greater London areas,
— Removal of furniture and equipment to LPT’s storage facility or to general disposal facility,
— Carry out dismantling and reassembling of furniture and equipment where necessary,
— Carry out various associated tasks relating to moves including removal from and linking to data/voice outlets of IT equipment and telephones, removals and installation of wall mounted furniture,
— Minor repairs to furniture where possible,
— Dispose of furniture, usually in bulk,
— Dispose of confidential waste (project specific purposes only).
The following types of moves are typically required by LPT:
— Relocation of staff / departments within existing premises,
— Relocation of staff / departments to other premises,
— Office closures,
— New building relocation,
— Redecorations,
— Refurbishments.
Removal items typically include items such as furniture, filing cabinets, wall boards, sundry office contents, crates and information technology equipment.
As a result LPT requires provision of small scale to large scale office move services. Typically such services are carried out internally between LPT office but can include partner agency buildings such as courts. Such service include without limitation the following:
— IT and electrical work including disconnection and reconnection of desk-based IT equipment such as monitors, keyboards, and telephones,
— Heavy lifting,
— Complex furniture dismantling and rebuilding configurations,
— Disposal of unwanted furniture (full audit trade required),
— Moving furniture and other items to LPT’s warehouse facility for storage,
— Spares and consumables including keys, shelf supports and broken keys in locks, etc,
— Removal of files from LPT storage facilities either internal or external.
LPT also requires the provider to undertake miscellaneous repair and maintenance services. These services usually involved without limitation the following:
— Minor repairs to furniture on ad-hoc basis not associated with a project,
— Installation of wall boards,
— Fixing of shelves or other,
— Dismantling and re-assembling of furniture.
Out of scope.
The Provider will not be required to.
— Undertake full project management, space and move planning,
— Undertake Health & Safety assessments,
— Undertake risk assessments on behalf of LPT for its internal project planning,
— Resell furniture,
— Office moves and projects undertaken by AMEY, LPT’s overall facilities management provider,
— Complex and structural building maintenance and repair services,
— Storage of LPT furniture, equipment or other items on provider’s premises.
More information is available in the pre-qualification questionnaire part A. Please see VI.3) Additional information for further information on how to obtain these documents.
II.1.6)Common procurement vocabulary (CPV)

50700000, 50800000, 98392000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The approximate value of the framework agreement per annum if 100 000 GBP although this is an estimate and this volume is not guaranteed.
Estimated value excluding VAT:
Range: between 100 000 and 400 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where there is more than one economic operator, London Probation Trust reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the pre-qualification questionnaire (part A and part B).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The information and/or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: G96RK6CA7H.
Please ensure you follow any instruction provided to you here. Communication will only be accepted via “e-mail the buyer” through the tenderbox. Written replies will be provided to all enquiries and any points of clarification or information will be circulated to prospective tenderers via the delta e-mail system. The deadline for submitting your response(s) is Tuesday 10.4.2012 at 12:00 hrs. Your PQQ must be completed and submitted electronically by using the tenderbox through Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all documents in an application like WinZip. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or e-mail GO Reference: GO-201236-PRO-3764153.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Probation Trust
151 Buckingham Palace Road
SW1W 9SZ London
Telephone: +44 3000480042

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.3.2012