Office Supplies Plymouth

Office Supplies Plymouth

Provision of Office Supplies for Plymouth Community Homes.

UK-Plymouth: various office equipment and supplies

2012/S 119-197109

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth Community Homes Ltd
Floor 3, Princess Court, Princess Street,
Contact point(s): Amanda Greenall
For the attention of: Amanda Greenall
PL1 2EX Plymouth
UNITED KINGDOM
Telephone: +44 1752388402
E-mail: pch.purchasing@plymouthcommunityhomes.co.uk

Internet address(es):

General address of the contracting authority: http://www.plymouthcommunityhomes.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Office Supplies for Plymouth Community Homes.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Plymouth.
NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Plymouth Community Homes (PCH) is a new housing association set up to take over the ownership and management of over 15 000 homes in Plymouth from Plymouth City Council. Transfer took place in Autumn 2009. PCH are seeking expressions of interest from experienced and highly capable suppliers to provide office supplies in response to our ongoing office requirements.
PCH are seeking to appoint one successful supplier. The proposed contract will be for an initial period of three (3) years and PCH will have the option to extend the contract, at its sole discretion and subject to performance, for a further two (2) years. The contract will cover various PCH sites in the Plymouth area.
The supplier would be expected to provide a wide range of products to suit our ongoing stationery and office supplies requirements. As well as standard stationery items, the chosen supplier will also be required to provide additional office supplies such as print consumables, misc. cleaning products, ad-hoc minor office equipment/items, foodstuff items (coffee, tea, sugar etc) and other office-related supplies. The supplier would be expected to provide a choice of branded and non-branded substitute products where this is more cost-effective and must provide a range of environmentally-friendly products as part of our ongoing commitment to CSR. The supplier will be required to respond to ongoing purchase orders within a reasonable 24-48 hour timescale. All orders will normally be placed via a purchase order process by e-mail or fax. All product information will need to be provided in spreadsheet format and up to date catalogues must be provided to all users (minimum 40 users would require up to date catalogues), or online / electronic catalogues tailored to our contract. The supplier will also need to provide ongoing account management information covering a variety of usage reports. The supplier will need to show a strong track record in delivering similar contracts.
II.1.6)Common procurement vocabulary (CPV)

30190000, 30192700, 30192000, 30199000, 30192112, 15860000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Plymouth Community Homes (PCH) is a new housing association set up to take over the ownership and management of over 15 000 homes in Plymouth from Plymouth City Council. Transfer took place in Autumn 2009. PCH are seeking expressions of interest from experienced and highly capable suppliers to provide office supplies in response to our ongoing office requirements.
PCH are seeking to appoint one successful supplier. The proposed contract will be for an initial period of three (3) years and PCH will have the option to extend the contract, at its sole discretion and subject to performance, for a further two (2) years. The contract will cover various PCH sites in the Plymouth area. The contract has an estimated value of 60 000 GBP per annum.
The supplier would be expected to provide a wide range of products to suit our ongoing stationery and office supplies requirements. As well as standard stationery items, the chosen supplier will also be required to provide additional office supplies such as print consumables, misc. cleaning products, ad-hoc minor office equipment/items, foodstuff items (coffee, tea, sugar etc) and other office-related supplies. The supplier would be expected to provide a choice of branded and non-branded substitute products where this is more cost-effective and must provide a range of environmentally-friendly products as part of our ongoing commitment to CSR. The supplier will be required to respond to ongoing purchase orders within a reasonable 24-48 hour timescale. All orders will normally be placed via a purchase order process by e-mail or fax. All product information will need to be provided in spreadsheet format and up to date catalogues must be provided to all users (minimum 40 users would require up to date catalogues), or online / electronic catalogues tailored to our contract. The supplier will also need to provide ongoing account management information covering a variety of usage reports. The supplier will need to show a strong track record in delivering similar contracts.
Estimated value excluding VAT: 60 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The proposed contract will be for an initial period of three (3) years and PCH will have the option to extend the contract, at its sole discretion and subject to performance, for a further two (2) years. PCH reserve the right to terminate the contract based on an annual performance review.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of the deposits and guarantees required from successful bidders will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the financing conditions and payment arrangements applicable to successful bidders will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of the Consolidated Directive 2004/18/EC and as set out in the pre-qualification questionnaire which is available from the address set out in I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV3.4.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV3.4.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As per PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TEND001
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

PCH reserves the right not to award the contract or to award a contract for parts of the supplies only.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: PCH will allow a period of at least ten (10) calendar days between the date it gives notice to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If,by midnight at the end of the second working day of the ten (10) day standstill period, PCH receives a request in writing from a candidate as to why it was not successfull, PCH is required to provide additional information to the candidate.
That information must be provided at least three (3) working days before the expiry of the ten (10) days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact at section 1.1. An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of breach by PCH of its duties under the Public Contracts Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within three (3) months from the date on which grounds for bringing proceedings first arose (the Court has a discretion to extend the period for good reason).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
Rosebery Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
E-mail: servicedesk@ogc.gsi.gov.uk
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:20.6.2012