Office Supplies Tender

Office Supplies Tender

Supply of Common Goods to Slough Borough Council including office supplies, photocopy paper, toner cartridges, corporate work wear and commercial cleaning products.

UK-Slough: Office supplies

2013/S 078-131112

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Slough Borough Council
St Martin’s Place, 51 Bath Road
For the attention of: Carli Thorpe
SL1 3UF Slough
UNITED KINGDOM
Telephone: +44 1753875916
E-mail: carli.thorpe@slough.gov.uk

Internet address(es):

General address of the contracting authority: www.slough.gov.uk

Address of the buyer profile: www.slough.gov.uk

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Common Goods to Slough Borough Council including office supplies, photocopy paper, toner cartridges, corporate work wear and commercial cleaning products.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Office supplies. Toner cartridges. Printing paper. Self-copy or other copy paper. Photocopier paper and xerographic paper. Occupational clothing, special workwear and accessories. Cleaning products. Slough Borough Council is seeking up to a maximum of five organisations (one per lot) to provide the Goods as set out in this Invitation to Tender document and the Specification in section III and invites organisations to submit Tenders in response to this invitation.
Goods Include:
Lot 1: Office supplies.
Lot 2: Photocopier paper and desk top printer laser paper.
Lot 3: Toner cartridges for all printers at satellite sites not included as part of the corporate MFD contract.
Lot 4: Commercial Cleaning Products.
Lot 5: Work Wear.
II.1.6)Common procurement vocabulary (CPV)

30192000, 30125100, 30197630, 30197640, 30197642, 18100000, 39830000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1: Office supplies.
Lot 2: Photocopier paper and desk top printer laser paper.
Lot 3: Toner cartridges for all printers at satellite sites not included as part of the corporate MFD contract.
Lot 4: Commercial Cleaning Products.
Lot 5: Work Wear.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Office Supplies

1)Short description

General stationery and office supplies such as note books, sticky notes, binders, flipchart pads, labels, dividers, plastic pockets, staples, rubber bands, envelopes, adhesive tape, pens & pencils etc.
2)Common procurement vocabulary (CPV)

30192000

3)Quantity or scope

See detailed documents for further information. Documents are available for download via the Delta E-Sourcing Suite at www.delta-esourcing.com and accessing the tender box using the following reference: V64HM3799D.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

General stationery and office supplies.
Lot No: 2 Lot title: Photocopier Paper and Desktop Laser Printer Paper

1)Short description

Photocopier Paper and Desktop Laser Printer Paper. A4 and A3 80gsm. To be FSC and EU Ecolabel certified.
2)Common procurement vocabulary (CPV)

30197630, 30197640

3)Quantity or scope

See detailed documents for further information. Documents are available for download via the Delta E-Sourcing Suite at www.delta-esourcing.com and accessing the tender box using the following reference: V64HM3799D.

Estimated value excluding VAT: 1 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Photocopier Paper and Desktop Laser Printer Paper.
Lot No: 3 Lot title: Toner Cartridges

1)Short description

Toner cartridges (printers not part of corporate MFD contract at Satellite Sites) for a range of printers and fax machines including brands such as Canon, Kyocera, HP, Panasonic, Brother and Dell.
2)Common procurement vocabulary (CPV)

30125100

3)Quantity or scope

See detailed documents for further information. Documents are available for download via the Delta E-Sourcing Suite at www.delta-esourcing.com and accessing the tender box using the following reference: V64HM3799D. Remanufactured or refilled toner cartridges shall not be accepted.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Toner cartridges (printers not part of corporate MFD contract at Satellite Sites).
Lot No: 4 Lot title: Commercial Cleaning Products

1)Short description

Commercial Cleaning Products – predominantly for use at Children’s Centres. Such as overshoes, batteries and first aid kits, latex gloves, aprons, floor cleaners, surface cleaners, toilet cleaners, brooms and broom handles, dustpans, cloths, dusters, buckets, tissues and hand towells, toilet tissue, sanitiser, washing up liquid, bathroom cleaner etc.
2)Common procurement vocabulary (CPV)

39830000

3)Quantity or scope

See detailed documents for further information. Documents are available for download via the Delta E-Sourcing Suite at www.delta-esourcing.com and accessing the tender box using the following reference: V64HM3799D.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Commercial Cleaning Products – predominantly for use at Children’s Centres.
Lot No: 5 Lot title: Corporate Work Wear

1)Short description

Corporate Work Wear such as screen printed and embroidered t-shirts, polo shirts, fleece jackets. Safety boots, hard hats, high vis jackets, pencil skirts, wellington boots, shirts, combat trousers etc.
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

See detailed documents for further information. Documents are available for download via the Delta E-Sourcing Suite at www.delta-esourcing.com and accessing the tender box using the following reference: V64HM3799D.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Corporate Work Wear.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PUR130102.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.5.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Documents are available for download via the Delta E-Sourcing Suite at www.delta-esourcing.com and accessing the tender box using the following reference: V64HM3799D

To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=57528440

GO Reference: GO-2013417-PRO-4737117

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Slough Borough Council
St Martin’s Place, 51 Bath Road
SL1 3UF Slough
UNITED KINGDOM
E-mail: joanna.Anderson@slough.gov.uk
Telephone: +44 1753875285
Fax: +44 1753478642

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.4.2013