Office Supplies Tender for City of Westminster

London: office supplies

Office Supplies tender for City of Westminster – provision of stationery and desk top items plus computer consumables and associated equipment.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Westminster
14th Floor, West, 64 Victoria Street
For the attention of: Mark Warren
SW1E 6QP London
UNITED KINGDOM
Telephone: +44 2076416395
E-mail: mwarren2@westminster.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the provision of stationery and desk top items plus computer consumables and associated equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Office supplies. Computer screens and consoles. Stationery. Computer equipment and supplies. Computer supplies. Office equipment except furniture. To provide stationery items, desk top sundries, computer consumables and associated equipment.

II.1.6)Common procurement vocabulary (CPV)

30192000, 30231000, 30192700, 30200000, 30237300, 30191000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000 and 2 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 24 months with option to extend for an additional period of up to 12 months
Provisional timetable for recourse to these options:
in months: (from the award of the contract)

II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee may be required if the contractor is a subsidary company.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ (see III.2.1).
Minimum level(s) of standards possibly required: As set out in the PQQ (see III.2.1).

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set out in PQQ (see III.2.1).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Quality. Weighting 20

Price. Weighting 80

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction will be used if the City Council has selected a suitable system to conduct such an auction. The position will be confirmed in the ITT.

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.1.2012
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.1.2012

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.1.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract period specified in para 11.3 above is the total period, including the possiable extension. GO Reference: GO-20111130-PRO-2778080.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
The Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of the stand still period prior to contract award) and regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 as amended by the public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneius Amendments) Regulations 2011.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.11.2011