OJEU Notice for Wheelchair Service Provision within Lincolnshire county

OJEU Notice for Wheelchair Service Provision within Lincolnshire county

Provision of clinical and holistic assessment for wheelchairs and/or specialist seats, Efficient procurement strategy utilising NHS supply chain agreements,Efficient supply of equipment to service users and advice on use.

United Kingdom-Derby: Health and social work services

2014/S 234-412138

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

10 Nottingham Road, Cardinal Square
For the attention of: Divyang Jagiwala
DE1 3QT Derby
Telephone: +44 1332888006
E-mail: divyang.jagiwala@gemcsu.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

OJEU Notice for Wheelchair Service Provision within Lincolnshire county.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: This is a countywide service provision to the patients registered within Lincolnshire county.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Greater East Midlands Commissioning Support Unit (GEM CSU), acting on behalf of the South West Lincolnshire clinical commissioning group (South West Lincolnshire CCG) invites expressions of interest (EOI) from suitably qualified and experienced healthcare service providers including third sector organisations, social enterprise and other providers to provide Wheelchair Services to Lincolnshire registered patients. The South West Lincolnshire CCG is responsible for commissioning Wheelchair Services on behalf of all other Lincolnshire based Clinical Commissioning Groups. There are in total 4 CCGs within Lincoln who serve NHS patients within the entire Lincolnshire County. They are:
1. NHS Lincolnshire East Clinical Commissioning Group (LE CCG),
2. NHS Lincolnshire West Clinical Commissioning Group (LW CCG),
3. NHS South West Lincolnshire Clinical Commissioning Group (SWL CCG),
4. NHS South Lincolnshire Clinical Commissioning Group (SL CCG).
The service provision will cater all ages with mobility problems and postural needs. The current contract for the wheelchair services will end on 30.6.2015 and as a result the successful provider is expected to be fully operational, providing services from 1.7.2015. Based on the current contract it is anticipated that the value of the contract will be circa 3 000 000 GBP per annum.
For this countywide service provision GEM CSU would like to encourage innovative solutions including consortia, strategic alliances and sub-contracts which will deliver value for money and improved services to patients. The service provider will be required to deliver an outcome based service to include:
— Provision of clinical and holistic assessment for wheelchairs and/or specialist seats,
— Efficient procurement strategy utilising NHS supply chain agreements,
— Efficient supply of equipment to service users and advice on use,
— Robust business management systems and processes including stock control, waiting list management,
— Repair and maintenance including reconditioning and modification of wheelchairs,
— Logistics – storage, supply, and deliveries (supply and collection),
— Financial management — efficient use and maximisation of available resources. Maintain financial control within the available budget,
— Patient centred service — consistently delivering high levels of patient satisfaction.
SWL CCG (The commissioner) encourages innovation and use of technology within service delivery. They are seeking patient centred solutions for the provision of this service with the following aims:
1. The right access — the method of service delivery needs to be mobile and flexible to meet the varying patient needs, across this rural county,
2. The right clinical assessment — specialist assessment for children and patients with a disability and long term or short term illness,
3. The right prescription — ensuring that the social value is maximised for the patient,
4. The right provision of equipment — facilitating patient choice within defined eligibility criteria,
5. The right timing — the timely supply of equipment keeping waiting times to a minimum.
The provider will be required to establish and maintain networks ensuring that best practice is identified and used for continuous service improvement during the term of the contract. The provider will need to adopt applicable national guidance.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 500 000 and 3 500 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.7.2015. Completion 30.6.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)

— Browse to the eSourcing Portal: https://gemcsu.bravosolution.co.uk and click the link to register;

— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an e-mail with your unique password (please keep this secure);
2. Express an Interest in the tender;
— Login to the portal with the username/password;
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only);
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box;
3. Responding to the tender;
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.1.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

2.1.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The procurement will be conducted as on OJEU (Part B) Service Contract using the Open Procedure under the Public Contracts Regulations 2006. While the contracting authority has decided to advertise this procurement opportunity on OJEU on a voluntary basis; it does not represent the contracting authority’s commitment to follow one of the four official procurement procedures.
— The contracting Authority intends to use an e-Tendering system for this procurement exercise and reserves the right to use a reverse auction.
— Variants may be accepted by GEM CSU at their discretion provided that they meet the core requirements set out in the invitation to tender.
— Tenders and all supporting information must be priced in sterling and completed in English (or full translation provided at no cost).
— Any contract entered into, be considered a contract made in England in accordance with English Law and which shall be subject to the exclusive jurisdiction of the English Courts.
— GEM or the CCGs participating within this procurement exercise shall not be liable for any costs by those expressing an interest or concern for this contract opportunity.
— SWL CCG and GEM CSU reserves the right at all times acting in its absolute discretion, not to award a contract, to make what changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: