Older Persons Day Opportunities Hampshire

Older Persons Day Opportunities Hampshire

This service will provide day opportunities for older people across Hampshire. Day services offer older people a range of activities and support, helping people to continue to live in their own home or with their family or carer.

United Kingdom-Winchester: Social work services

2014/S 065-111308

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
The Castle Winchester Hampshire
Contact point(s): Rachel Parker via Intend (http://in-tendhost.co.uk/hampshire)
For the attention of: Rachel Parker
SO23 8UJ Winchester
UNITED KINGDOM
Telephone: +44 1962847830
E-mail: rachel.parker.as@hants.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk/

Address of the buyer profile: http://in-tendhost.co.uk/hampshire

Electronic access to information: http://in-tendhost.co.uk/hampshire

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/hampshire

Further information can be obtained from: Hampshire County Council
The Castle Winchester Hampshire
Contact point(s): http://in-tendhost.co.uk/hampshire
For the attention of: Rachel Parker
SO23 8UJ Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hampshire County Council
The Castle Winchester Hampshire
Contact point(s): http://in-tendhost.co.uk/hampshire
For the attention of: Adult Services
SO23 8UJ Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire

Tenders or requests to participate must be sent to: Hampshire County Council
The Castle Winchester Hampshire
Contact point(s): http://in-tendhost.co.uk/hampshire
For the attention of: Rachel Parker
SO23 8UJ Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Health
Housing and community amenities
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Older Persons Day Opportunities.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Older Persons Day Opportunities. This service will provide day opportunities for older people across Hampshire.
Day services offer older people a range of activities and support, helping people to continue to live in their own home or with their family or carer. Services aim to provide access to activities, care and support that enable older people to remain more resilient, active and involved in the community.
Day opportunities for older people are being developed to match a more personalised approach and to promote re-ablement. These will be linked in with community-based preventative services which will support people to maintain their independence and skills. The service will be delivered from community based venues, with some flexibility in opening hours to include at least some provision on one day of the weekend.
Day opportunities must provide a range of bespoke support services which have an enabling focus and also offer meaningful support for older people with high needs and those with dementia.
II.1.6)Common procurement vocabulary (CPV)

85310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 9 435 600 and 10 484 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial contract period of 2 years may be extended, at the sole discretion of the Service Purchasers, an additional period or periods not exceeding three one year extensions in total.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 1a

1)Short description

Hart, Rushmoor and East Hants North.
2)Common procurement vocabulary (CPV)

85310000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: 1b

1)Short description

Basingstoke and Deane.
2)Common procurement vocabulary (CPV)

85310000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: 2a

1)Short description

Fareham and Gosport.
2)Common procurement vocabulary (CPV)

85310000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: 2b

1)Short description

Havant and Petersfield.
2)Common procurement vocabulary (CPV)

85310000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: 3a

1)Short description

Test Valley and Eastleigh.
2)Common procurement vocabulary (CPV)

85310000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: 3b

1)Short description

Winchester.
2)Common procurement vocabulary (CPV)

85310000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: 4a

1)Short description

New Forest North.
2)Common procurement vocabulary (CPV)

85310000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: 4b

1)Short description

New Forest South.
2)Common procurement vocabulary (CPV)

85310000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium is interested in delivering this project, the group will be required to nominate a lead partner with whom the Service Purchaser can enter into a legal contract or form themselves into a single legal entity for the purpose of the contract before the contract is awarded.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Drafted Terms and Conditions will be published in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential providers must be able to confirm the availability of financial documents (detailed in the PQQ) in order for the County Council to assess their financial standing, in compliance with Regulation 24.
Minimum level(s) of standards possibly required: To support the financial assessment the county Council will obtain a financial apraisal report from N2Check. The report provides the Council with an overall Risk Score which will be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calcualted as per the model detailed in the PQQ guidance. The risk score obtained for the organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 – fail.
Score of between 26 and 49 – pass – subject to provision of a suitable parent company guarentee or committement to provide a performance bond if/when deemed approapriate. If either one of these is unable EN Standard form 02 – Contract notice 7 / 17 to be provided, this will result in a ‘Fail’. Please note a financial appraisal (using the same financial appraisal evaluation process) will be carried out on the parent company to assess their suitability to act as guarentor.
The Service Purchaser will require the Service Provider to have the following levels of cover as a minimum:
Employers Liability Insurance – 10,000,000.00 GBP;
Public Liability Insurance – 10,000,000.00 GBP;
Professional Indemnity Insurance – 5,000,000.00 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential providers will be required to provide
information on the following:
— Insurance;
— Sustainability;
— Equalities;
— Professional Standing;
— Past Performance;
— Experience & References;
— Policies;
— Health and Safety.
Minimum level(s) of standards possibly required:
The Service Purchaser will require the Service Provider to have the following levels of cover as a minimum:
Employers Liability Insurance – 10,000,000.00 GBP;
Public Liability Insurance – 10,000,000.00 GBP;
Professional Indemnity Insurance – 5,000,000.00 GBP.
Sustainability: The Council requires its suppliers to support its approach in proactively managing its Corporate Social Responsibility including the reduction of its carbon footprint, impact on the environment and use of natural resources, failure to do so will resolute in a ‘Fail’ unless the organisation can clearly demonstrate by providing written evidence that it has taken adequate actions to resolve and prevent the risk of re-occurrence Equalities: The Council has a legal duty to promote equal opportunities and ensure that all members of the community are treated fairly and equally. It is important o know that potential suppliers accept their legal duties in this area and will be able to manage staff appropriately, if they do not this will result in a ‘Fail’ unless the organisation can clearly demonstrate by providing written evidence that it has taken adequate actions to resolve and prevent the risk of re-occurrence Past Performance: requires organisations to declare whether or not it has been issued with Termination, Default Notice/s on any contracts held within the appropriate time period (3 years for supplies/services and 5 years for Works). This may result in a ‘Fail’ unless you can clearly demonstrate by providing written evidence where indicated that you have taken adequate actions to resolve and address the matter to prevent it re-occurring in future contracts Policies: requires organisation to confirm they have adequate policies in place or are willing to adopt those of Hampshire County Councils. Failure to answer ‘yes’ to either will result in a ‘Fail’. Health and Safety; If the Tenderer has been subject to any prosecutions, infringements, notices or other actions by the Health & Safety Executive, or other enforcing body such as Fire Service or Environmental Health, in respect of any breach or suspected breach by the Tenderer of health and safety or equivalent legislation, this will result in a ‘Fail’ unless information is provided on action taken to resolve the issue.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ASD00131
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.5.2014 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Hampshire County Council
The Castle
SO23 8UQ Winchester
UNITED KINGDOM
Internet address: http://www.hants.gov.uk/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2014